Presented to the city council on March 14, 2011. Status is currently in the budget and finance committee.

1. RetroFit Technologies
City of Newburyport
Comprehensive Business Solutions

2. Agenda
Welcome/Overview of RetroFit – Gary Whear, Vice President
Solutions Presentation– Walter Gallagher, Sr. Account Executive
Green Technology – Gary Whear, Vice President
Clearway Discussion- Colm Whelan, Sr. Project Manager
Voice Systems- Karen Schneider, Executive Vice President
Larry Murphy , Senior Account Executive
Q&A – All
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3. GARY WHEAR, RetroFit Technologies
OVERVIEW OF RETROFIT
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4. Overview of RetroFit Technologies
 28+ year history of demonstrated IT expertise
 Centralized logistics depot in Milford, MA and Meriden, CT
 35 professional technicians and engineers covering New
England
 7 x 24-hour Call Management Center
 State-of-the-Art Network Operations Center (NOC)
 Over 1,200 client locations in New England (Government,
Educational, Commercial, and Non-Profit markets)
 Well-established partnerships with industry-leading service
providers
 Active vendor on Massachusetts statewide technology contracts:
ITC16, ITC16A, OFF16, OFF27, and ITS33
 Experienced in-house logistics specialists
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5. RetroFit’s Core Competencies
Backup & Onsite
Managed IT Professional Hardware
Disaster Support & Block Time
Services Services Procurement
Recovery Maintenance
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6. RetroFit and Clearway
 Clearway Technologies has been a strategic business
partner with RetroFit since 2008 providing
management consulting and business solutions to our
client base.
 RetroFit has found Clearway to be an invaluable
partner because of their reputation for delivering
major new strategic technologies to our clients to
drive top and bottom line growth, improve customer
satisfaction and accelerate time to market.
 Clearway was selected by Microsoft as the first
SharePoint partner in New England in 2000.
Clearway is a Microsoft Gold Certified and Managed
Partner.
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7. Why RetroFit?
 Solutions – Partnered with industry leading OEMs
 Critical Support Needs – Various response times
 Efficiency & Productivity – Technology options
 Quality – Product selection & service delivery
 Service Options – Complete range of services
 Cost Savings – Low overhead/cost structure
 Relationships – We know our customers
 Ease of doing business – Flat organization
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8. WALTER GALLAGHER, RetroFit Technologies
SOLUTION OVERVIEW
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9. Technical Agenda
 Key upgrades to the environment include:
– Server
– Domain/AD structure
– Security Enhancements
– Communication Enhancements
– Reduction of bottlenecks for Network Operation
System (NOS)
– Microsoft SharePoint
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10. Technical Solutions Breakdown
 Change internal IP addressing scheme to a private
range
 Replace the NT 4.0 Domain with Windows 2008 R2
Active Directory Domain
 Replace Exchange Server 5.5 with Exchange Server
2010
 Replace current servers running Windows 2000 Server
 Virtualize current server environment
 Replace select PCs
 Replace current backup system
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11. Hardware Upgrade Requirements
 Replace and virtualize current server environment
 Replace select/antiquated PCs
 Maximize carbon footprint with current “green”
strategies
 Integrate voice and data documents and communication
silo’s
 Replace/enhance backup system methodologies
 Position operating environment for immediate disaster
recovery.
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12. GARY WHEAR, RetroFit Technologies
GREEN TECHNOLOGY
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13. Server Consolidation – Go Green!
 Through consolidation and virtualization of servers
using VMware, City of Newburyport will drastically
reduce their carbon footprint:
Reduce energy costs by 80%
Power down servers without affecting applications or
users
Green your datacenter while decreasing costs and
improving service levels
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14. Reduce Energy Costs
 Consolidate Servers - Consolidation of servers
eliminates server sprawl and cuts maintenance costs
 Reduce Energy Consumption - Every server
virtualized saves 7000kWh of electricity annually or
about $700 in energy costs
 Increase IT Capacity - Improve server utilization rates
from 5-15% to 60-80%. Running fewer, highly utilized
servers frees up space and power.
 Reduce CO2 Emissions – 4 tons of CO2 are
eliminated for every server virtualized; the equivalent to
taking 1.5 cars off the highway!
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15. GREEN CALCULATOR
Reduce Energy Cost & Environmental Impact with Virtualization
Number of servers* to virtualize 18
*Calculations are based on the power consumption of a standard 2 CPU server
Physical Virtualized Savings
Energy Savings:
Annual Server & Cooling Energy Usage (kWh) 145,263 26,121 119,142
Cost Reduction:
Physical Hardware1 $117,000.00 $22,500.00 $94,500.00
Annual Energy Cost2 $14,526.27 $2,612.09 $11,914.18
Annual CO2
Cars off the
Environmental Impact: Planting Trees Emission
Highway3
(lbs/kg)4
These savings are equivalent to: 360 13 159,769 lbs.
72,470 kg
1Assumes $6,500 per 2 CPU server
2Assumes $0.10/kWh and 550 Watts per 2 CPU server
3Assumes 12,000 miles per year and 20 mpg
4Assumes 1.341 lbs CO2 emission per kWh
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16. COLM WHELAN, Clearway Technologies
SHAREPOINT SOLUTION
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17. Clearway’s SharePoint Solution
 Solution Definition
 Business/Technical Requirements
 SharePoint Education
 Architecture for SharePoint Solution
 Server Hardware Specifications
 Software Requirements
 Roadmap
 Design of City of Newburyport’s intranet portal site:
 Includes user interface, basic branding, site hierarchy, taxonomy,
navigation, site templates, and security
 Basic Department Sub Sites – 3 Departments
 Basic Document Management Functionality
 Document migration Proof of Concept from current network file shares.
 Detailed project plan
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18. Clearway’s SharePoint Solution (Cont.)
 Implementation
 SharePoint Server Farm Installation and Configuration
 Implementation of City of Newburyport’s portal site
 Navigation
 Basic Department Sub Sites (3 departments)
 Basic Document Management
 Document migration Proof of Concept
 Basic Branding (based on City of Newburyport’s provided
graphic design)
 Knowledge Transfer
 End User Training
 Administrator Training
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19. Clearway’s SharePoint Solution (Cont.)
 Governance
 Review governance objectives with City of Newburyport staff
 Provide draft governance document that can evolve along with
the use of SharePoint
 Support
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20. Why Clearway?
 Clearway is a leading provider of management consulting and
business solutions:
– Unified Communication and Collaboration
– Enterprise Content Management
– Business Intelligence
– Business Process Management
– Office and .NET Application Development
 Clearway delivers the following Microsoft applications and
technologies:
– Exchange Server 2010
– Lync Server
– Office SharePoint Server 2010
– SQL Server
– Microsoft Online Services
– Active Directory
– Office and .NET Application Development
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21. QUESTIONS?
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22. Thank you for your time!
Complete Business Solution!