Using business records for family history

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This is a copy of a presentation given to the Central Scotland Family History Society on the subject of using business archive collections for family and local history.

Negócios Educação

Using Business Records for Family & Local History Kiara King Archivist, Ballast Trust 13 October 2010

Overview ,[object Object],[object Object],[object Object],[object Object],[object Object]

Advantages and Issues ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Context and background ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Why do businesses keep records? ,[object Object],[object Object],[object Object],[object Object],[object Object]

Types of business ,[object Object],[object Object],[object Object],[object Object]

Corporate records ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Stirling Guildry minutes 1799 - 1812 Showing entry relating to a women trading in Stirling very unusual ( PD6/1/8 Stirling Council Archives)

Stirling Incorporation of Baxters minutes 1797 - 1927 ,[object Object],[object Object]

Financial records ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

School books payments List of children whose school books were paid for by the Marshall trust and supplied by the Holytown Shop. Holytown Shop and Hamilton Family records (U171, North Lanarkshire Archives)

Staff files ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Salaries book Scotts Shipbuilding (Glasgow University)

Govan Colliery Company pay book Colliery pay book Contains: Name Position Pay amount Dates William Dixon and Co. Ltd (UGD 001, Glasgow University)

Managers & Assistants Letterbooks ,[object Object],[object Object],[object Object],[object Object]

Apprenticeship Records ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Accident books ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Industrial Paternalism Ayr Place, Catrine Village Register James Finlay (UGD 091 Glasgow University)

Recreation ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Kincaids Magazine

Other Associations ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Passenger lists ,[object Object],[object Object],[object Object],[object Object]

Funeral Records Funeral ledger, Wylie & Lockhead, 1884 (House of Fraser, Glasgow University)

Funeral Records Funeral Order Book 1887, Wylie & Lockhead, 1884 (House of Fraser, Glasgow University)

Solicitors Records ,[object Object],[object Object],[object Object],[object Object],[object Object]

Banking ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Identifying possible sources ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Access and DPA ,[object Object],[object Object],[object Object]

Locating business records ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Questions ,[object Object],[object Object],[object Object],[object Object]

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Using business records for family history

1. Using Business Records for Family & Local History Kiara King Archivist, Ballast Trust 13 October 2010

8. Stirling Guildry minutes 1799 - 1812 Showing entry relating to a women trading in Stirling very unusual ( PD6/1/8 Stirling Council Archives)

10.

11. School books payments List of children whose school books were paid for by the Marshall trust and supplied by the Holytown Shop. Holytown Shop and Hamilton Family records (U171, North Lanarkshire Archives)

12.

13. Salaries book Scotts Shipbuilding (Glasgow University)

14. Govan Colliery Company pay book Colliery pay book Contains: Name Position Pay amount Dates William Dixon and Co. Ltd (UGD 001, Glasgow University)

15.

16.

17. Apprenticeship agreement

18.

19. Industrial Paternalism Ayr Place, Catrine Village Register James Finlay (UGD 091 Glasgow University)

20.

21. Staff photographs

22.

23.

24. Funeral Records Funeral ledger, Wylie & Lockhead, 1884 (House of Fraser, Glasgow University)

25. Funeral Records Funeral Order Book 1887, Wylie & Lockhead, 1884 (House of Fraser, Glasgow University)

26.

27.

28. Lewis Carroll's Bank Account

29. House of Fraser

30.

31.

32.

33. Finding archives - NRA Search

34. NRA Search result

35. NRA Search Links

36. NRA Search Organisations

37.

Notas do Editor

Sold Trader - owned by an individual, individual responsible for all finance / debts and has unlimited liability Records: Finance, Correspondence, Orders / production, Staff, Personal papers Partnership - two or more partners, eg “& Son”; “& Co” Not “Ltd”. Partners are jointly responsible for finance/debts and have unlimited liability Records: Partnership agreement, Finance, Correspondence, Production / Sales, Client records Limited liability – Directors, Managing Director and Company Secretary, Shareholders, Shareholders only liable for what they invest (i.e. limited liability) Controlled by Companies Acts and information about them in the Registrar of Companies at Companies House www.companieshouse.gov.uk Statutory records: 1844 “full and fair” balance sheet and board minutes (not compulsory until 1908) 1856 Memorandum and Articles of Association 1928 profit and loss accounts to be presented to AGM and registrar PLC - Created by Companies Act 1980, Limited liability, Chairman, Company Secretary, Directors, Shareholders only liable for what they invest. Listed/quoted on Stock Exchange Registrar of Companies at Companies House www.companieshouse.gov.uk Statutory records: 1985 Annual reports and Accounts Directors’ report Auditors report Annual return (Address, nature, details of directors) If company dissolved then Registrar can transfer records to TNA / NAS
Register of Directors Register of Members/Transfers Statutory returns to Companies House Share certificates Letter books HR/Personnel records/Wages Finance: Annual Report & Accounts, Cash books, Day books, Journals, Ledgers Other: Trade marks, Production records, Plans/drawings, Marketing materials, Photographs, Sports clubs etc, Objects!

Using business records for family history

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Notas do Editor