Risk Assessment

Document Reference OHSP- RA – UL- 001 Rev00.
Revision 00
Issue Date 01 June 2020
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RISK ASSESSMENT PROCEDURE
DISCLAIM ER:
 This document is the sole property of Urban Landscapes, No part of this document shall be re-
created, copied, Referenced or translated without the written prior consent and approval of the
Management Representative.
 This document has been prepared in accordance with the requirements of the OHSAS 18001:2007
standard & QCS 2014
 Where applicable, to be stamped "Controlled" in red color ink, indicating that the document is a
COPY of the MASTER, and is verified and approved by the Management Representative of Urban
Landscapes.

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Document Title RISK ASSESSMENT PROCEDURE
Prepared by
Name Arun Gangadharan
Position HSSE Manager
Date 28/5/2020
Signature
Audited & reviewed by
Name Jodman
Position QA/QC MANAGER
Date 28/5/2020
Signature
Approved by
Name Chadi
Position Managing partner
Date 28/5/2020
Signature

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CONTENTS Pge No.
01 AMENDMENT SHEET 04
02 OBJECTIVE 05
03 SCOPE OF IMPLEMENTATION 05
04 DEFINITIONS 05
05 CROSS REFRENCES 05
06 RESPONSIBILITIES 05
07 PROCESS/ REQUIREMENTS 06
08 RECORDS RETENTION 10
09 DOCUMENT FILING 10
10 FORMS 11

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01. AMENDMENT SHEET
Description of Amendment Issue Rev Date Amended Pages

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02. OBJECTIVE
To identify the hazards associated with all work activities of company and quantification of associated
risk to place best possible operational controls to bring risk at As Low As Reasonably Practicable
(ALARP) level.
The main aim throughout this procedure and guidance is to follow the principles of (Prevention -
Protection- information - Monitoring - Review)
03. SCOPE
To determine measures required for eliminating hazards and reducing the risk for provision safe
workplace.This procedure covers all Landscapes Projects and locations under the control of
Landscapes.
04. DEFINITIONS
4.1 ALARP As Low As Reasonably Practicable
4.2 Company Urban Landscapes
4.3 Contractor The person(s) / firm(s) whose services, supply or product has
been accepted by the company
4.4 Hazard Source, situation or act with a potential for harm in terms of
human injury or ill health or combination of these
4.5 HIRAC Hazard Identification, Risk Assessment and Control
4.6 HSE Health Safety and Environment
4.7 May The use of may indicated – to be considered
4.8 PBG Project Business Group
4.9 PPE Personal Protective Equipment
4.10 Risk Combination of the likelihood and consequence(s) of a specified
hazardous event occurring
4.11 Risk
Assessment
Overall process of estimating the magnitude of risk and deciding
whether or not the risk is tolerable
4.12 Shall The use of ‘Shall’ indicates mandatory requirement
4.13 Tolerable
Risk
The risk that has been reduced to a level that can be endured by
the organization having regard to its legal obligations and its own
HSE Policy

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4.14 Probability The likelihood of a specific outcome, measured by the ratio
of specific outcome to the total number of possible outcomes.
4.15 Severity The outcome of an event or situations expressed qualitatively
or quantitatively, being a loss, injury, disadvantage or gain.
05. REFRENCES
QCS 2014, Section 11Part 2.4.1
06. RESPONSIBILITIES
PROJECT MANAGER
 To ensure that a sufficient resources for carrying out risk assessments are in place and the
risk assessment findings are being applied as part of the hazard control and analysis strategy
 To review the effectiveness of the system to ensure that a safe system of work is in place.
CONSTRUCTIONMANAGERS/ ENGINEER
 To ensure that the requirements of this procedure are known to all employees and understood
by Subcontractors at the kick-off meeting stage or at workplace.
 To provide technical input into the formulation of the risk assessments and shall review prior
to its distribution.
 To supply information relevant to the scope of works.
SUPERVISORS
 To assist in developing work risk assessments.
 To liaise with other disciplines I task supervision to ensure that conflicts of interest are
accommodated.
 To ensure that the requirements identified during the development of the Risk assessment is
adequate in terms of detail and are being effectively communicated to all personnel involved
with the task.
PROJECT HSSE MANAGER/ INCHARGE
 To associate with the Construction Team and ensure that the requirements outlined in this
procedure are understood and are being implemented.

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 To audit the task against the requirements specified to ensure compliance.
 To carry out reviews of risk assessments on a periodic basis. Generally once in a year.
 Review after any incident.
 To train urban landscapes Field personnel in the requirements of the HSSE details in the
risk assessment.
SUBCONTRACTORS
 To coordinate, develop and implement safe systems of work that includes the requirements of
this procedure.
 To ensure that sufficient resources are available to address the requirements of this procedure
competently and efficiently.
 To train their personnel in the requirements of the HSSE details in the risk assessment.
07. PROCESS / REQUIREMENTS
7.1 RISK ASSESSMENT TEAM
Based in project specific job requirement and complexity of operations, Risk assessment team
members shall be selected. Ideally the team members shall consist of various disciples viz: Civil,
Mechanical, Electrical, Process, commissioning, HSE etc.
7.2 TRAINING
Familiarization training shall be conducted on Hazard Identification Risk Assessment and control
prior to start of study.
7.3 RISK ASSESSMENT PROCESS
The following six elements shall be considered during the HIRAC process
 Hazard Identification
 Persons / Environment / Asset / Reputation of Risk
 Evaluation of Risk level
 Risk controls (existing and additional)
 Record of risk assessment findings
 Monitoring and Review
7.3.1 Hazard Identification is performed considering the following consequences
 Personal Injury

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 Asset Damage
 Environmental Impact
 Reputation
7.3.2 The purpose of this study is to identify the hazard, access the risks associated with these
identified hazards and suggest risk reducing measures.
7.3.3 The first step of the HIRAC is to identify the activity of a department for which you want to
access the risk involved.
7.3.4 After selecting the particular work activity list down the sub activities looks to each sub activity
from all perspective to find out both major and minor hazards associated with that activity of
work.
7.3.5 The next step after determining the hazard is to note down all the existing control measures
which are being followed currently. The control measures is of THREE types.
 Engineering Control (ex. Access, Excess)
 Administration Control (ex. Permit to work, supervision)
 Personal Protective Equipment (ex. Full body harness)
7.3.6 Evaluation of Risk: For evaluation of hazard the following criteria can be used.
7.3.6.1 Likelihood: In the below table we have to choose the chances of the occurrence of the
hazards
Assessments can be done either Quantitative or Qualitative:
Quantitative Assessment:
Frequency
of Failure
(F)
Probability (Frequency)
1 Improbable: Less than once in 10years or more
2 Remote: Unlikely to occur during life cycle of the system (once in 6-10 years)
3 Rare: At least once in life cycle system (typically) once in SIX years
4 Reasonably Probable: Several times during life cycle of the system or at least
once in THREE years
5 Frequent: Repeatedly during life cycle of the system or at least once in a year.
Table 1

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7.3.6.2 Possible Consequence (Severity): In the below table the consequence of hazards is to be
noted.
Severity
(C)
People Asset (Amount
in INR)
Environment Reputation
1 Minor injury
illness (first aid)
Ten Thousand Minor spills or
fugitive emission
Individual concern
2 Medical aid
injury
ONE Lakh Controlled
Environment
Release (with in
limit)
Local / community
attention
3 Disabling
injury(s)
TEN Lakh Major sustained
Environmental
release
Provincial attention
4 Single Fatality ONE Crore Some permanent
ecological
damage
Industry wide
attention
5 Multiple
Fatalities
TEN Crore Widespread –
Permanent
ecological
damage
National and
International
attention
Table 2
7.3.6.3 RISK MATRIX
Once each hazard is ranked in terms of likelihood and consequences, it can be plotted on a risk
matrix and associated risk level can be determined.
Consequence levels are determined with reference to loss of people, asset damage, Environment
and reputation.
The risk level defines three areas:
 Low: Either the evaluated risk is negligible or the corresponding system / item are acceptable as
they are.
 Medium: Risk falls in ALARP region and risk control options are then to be proposed and assed
in accordance with safety objectives.
 High: Risk is found unacceptable and corresponding source of risk is to be removed.

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Shown in Below Grid Hazard Ranking Risk Level (r)
Unacceptable High
ALARP Medium
Acceptable Low
Table 3
5
4
3
2
1
1 2 3 4 5
Quatitative assessment.
The principle is the same as for Qualitative assessments, but numerical scores rather than a grade
are assigned to probability and consequences.
The probability or likelihood of the event is rated on a scale of 1 to 5 as follows:
Level 1 Very unlikely to happen
Level 2 Unlikely to happen, but not by any means impossible
Level 3 likely to happen, and would not be totally unexpected.
Level 4 It is very likely to happen, and would not be at all unusual
Level 5 It is certain to happen.
The consequences or the severity of the event, should it happen, are also then rated on a scale
of 1to 5 as follows:
Level 1 No injury. It would be a 'near miss'. Minor property damage.
Consequence
F
R
E
Q
U
E
N
C
Y

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Level 2
Minor injury. Less than three days' work time lost. Property damage more
than just minor likely to happen, and would not be totally unexpected.
Level 3
Reportable injury to the HSE with over three days' time lost, but not a
major injury. Substantial property damage or something causing
environmental damage
Level 4 Major injury, long term absence. Major damage, serious environmental
impact.
Level 5
Fatal accident or multiple major injuries. Public or others could be involved
as well.
All possible resulting numbers are calculated by multiplying all the probability figures by all the
consequence figures. These are included in the matrix, as shown below. This means that once a risk
assessment has been made on a particular activity, and the probability factor is multiplied by the
consequence factor, the number produced indicates where the assessment places the risk associated
with the activity on the matrix.
Clearly, the higher the resulting number, the less acceptable the level of risk. The matrix shows
where actions need to be taken to reduce either the probability or the consequences in order to
reduce the risks to an acceptable level.
Probability
5 5 10 15 20 25
4 4 8 12 16 20
3 3 6 9 12 15
2 2 4 6 8 10
1 1 2 3 4 5
1 2 3 4 5
Consequences
Risks with a rating above 1 6 are unacceptable and the work will not be undertaken until the risk
has been reduced.

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RECORD YOUR FINDINGS AND IMPLEMENT THEM
Putting the results of your risk assessment into practice will make a difference when looking after
people and your business.
Writing down the results of your risk assessment, and sharing them with your staff, encourages
you to do this. If you have fewer than five employees you do not have to write anything down,
though it is useful so that you can review it at a later date if, for example, something changes.
When writing down your results, keep it simple, for example, 'Tripping over rubbish: bins provided,
staff instructed, weekly housekeeping checks', or 'Fume from welding: local exhaust ventilation used
and regularly checked'.
We do not expect a risk assessment to be perfect, but it must be suitable and sufficient. You need
to be able to show that:
 a proper check was made;
 you asked who might be affected;
 you dealt with all the significant hazards, taking into account the number of people
who could be involved;
 the precautions are reasonable, and the remaining risk is low; and.
 You involved your staff or their representatives in the process.
A good plan of action often includes a mixture of different things such as;
 a few cheap or easy improvements that can be done quickly, perhaps as a temporary
solution until more reliable controls are in place;
 long-term solutions to those risks most likely to cause accidents or ill health;
 long-term solutions to those risks with the worst potential consequences;
 arrangements for training employees on the main risks that remain and how they are to be
controlled;
 regular checks to make sure that the control measures stay in place; and
 Clear responsibilities - who will lead on what action, and by when
Remember, prioritize and tackle the most important things first. As you complete each action,

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tick it off your plan.
Review your risk assessment and update if necessary
Few workplaces stay the same. Sooner or later, you will bring in new equipment, substances and
procedures that could lead to new hazards. It makes sense, therefore, to review what you are doing
on an ongoing basis. Every year or so formally review where you are, to make sure you are still
improving, or at least not sliding back.
Look at your risk assessment again. Have there been any changes? Are there improvements you
still need to make? Have your workers spotted a problem? Have you learnt anything from accidents
or near misses? Make sure your risk assessment stays up to date.
During the year, if there is a significant change, don't wait. Check your risk assessment and,
where necessary, amend it. If possible, it is best to think about the risk assessment when you're
planning your change - that way you leave yourself more flexibility.
08. RECORDS
Records necessary to implement this procedure shall be kept with the HSSE Senior Manager for a
period not less than 3 years.
09. DOCUMENT FILING
The original version of this procedure along with the rest of the procedures shall be maintained
with the HSSE Senior Manager and the procedure shall have a reference number: OHSP- RA –
UL- 001 Rev 00.
10. FORMS
Risk Assessment Form OHSF-RA-UL-RA-01 Rev 00
Risk Assessment INDEX OHSF-RA-UL-RA-02Rev 00

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