In this presentation, we provide the details of an ecosystem to foster scholarly work at an educational institution. Various research and funding processes are outlined to set up and execute a successful operational model.

1. Istanbul Sehir University
Ecosystem for Scholarly Work
April 2010

2. Business Processes
Management of Working Capital
System of Fostering Scientific and Scholarly Work
System of Managing Attendance to Conferences,
Symposiums, and other Scientific Gatherings
Management of Sponsored Projects
Tubitak, EU Supported, Government Sponsored

3. Market Analysis
Turkey: Sabanci University (Dr. Cemil Arikan, Director of Research and
Graduate Policy, Dr. Nilay Papila, Manager of Research and Graduate
Policy)
Turkey: Ozyegin University (Prof. Sirin Tekinay, Vice Rector of Research
and Technology)
USA: Stanford University (Asc. Dr. Christos Kozyrakis, EE Department)
Turkey: Bilim University, Maltepe University: execution plans for
managing working capital.

4. Sabanci University (SU)
RESEARCH ACTIVITIES ECOSYSTEM
Research Research Innovation and
Activities and Projects Entrepreneurship
Actions
Products &
Services
Scientific Patents
Startups IP
Research Management
Publications Technology transfer
Internal Research RGP & PMO Technopark Productization
Internal Academic Work (GOSB)
Supporting Fostering Scholarly Work URC & UEK INOVENT
GGP
Offices and Independent Research
Platforms Cooperations
EU Programs Enterprise Graduate
and Funding Policies
Resources
Mechanisms
Industry, STK,
TÜBİTAK, Faculties
Senate Offices
Undergraduate
Other Grants Students
Monetary Labs &
International Computing
Funding Programs İPC & Infrastructure
Forums
Source: SU ALP REpository

5. SU: Research Process
Research
Scientific and Project
and Graduate Management Inovent
Scholarly Policies Office (PMO)
Work Office (RGP)
* Publications * Development of * Management of * Marketing of
* Research Projects New Research Research Projects IP and Productization
* Innovation, Projects
Startups And
Patents

6. SU: Sponsored Research
(-)
Proposal Submission
Announcements Accept? Marketing
Preparation & Tracking
* Bulletins * Faculty Member
* Email to Select * RGP Staff
Groups and Individuals * Project Sponsor
* Information Meetings Representative
Research Transfer to
Academic University and
Ethics Research Project Project Start
Graduate Agreement Managements
Council Council Policies
approval approval Office
approval
* Law
(-) * IP
(-) (-)
* Project Manager
Reject Project

7. SU: Project Management
Provisioning
Budgeting and
Planning and
Management of Change
and Project Management Reporting
Contractual Management
Kickoff Project of
Obligations
Resources
* Budget Plan * Agreements * Cash flow * Budget revisions * Budgeting reports
* Rules and Lawful * Human capital management * Action plan revisions * Finance Reports
Policies for * Resource buys * Billing & Expenditures * Approvals * Controllers
Collaboration * Consortium and * Research grant periodic
* Project documentation Team coordination progress reports
and distribution * Yearly progress reports
* SAP
Project
Project
Outcome
Finish
and IP
* Budget finalization * Evaluation and identification of
* Official project finalization project outcomes
* Year ends, budget * IP evaluation and disclosure
rollovers *IP protection policy - delegation
* Project finalization and to Inovent
Presentation to APK

8. SU: IP Management Return to
Innovator
(-)
IP Protection
(-) & IP IP Evaluation SU
IP Startup & Industrial
by SU Investment
Disclosure Idea Value
Investment
Analysis
PMO + RGP +
Innovator > RGP + PMO >
(+) Inovent + Board of
PMO Inovent
PMO > Directors
Inovent (+)
Innovator & Technology Development
Patent SU & PMO + RGP +
Application Participant Inovent
/ (c) / Filing Lawful
Productization
Agreements
Licensing / Startup / Spin-off
PMO + RGP +
PMO Inovent
Inovent
Note: IP Productization profits accounting > PMO

9. Ozyegin University
Vice Rector for Research and
Technology
Sponsored Projects Office
Program
Accounting
Tracking
Officer 1 Officer 2

10. Ozyegin University
Pre-award stage
Officer 1: Tracking new grant programs, identifying
submission guidelines and procedures, detailing
formatting guidelines, and easing the submission
process and paperwork.
Post-award stage
Officer 2: Detailed accounting that itemizes tasks,
inputs, outputs, monetary policies.

11. Ozyegin University
....
sponsoring an
invited speaker
Shared
increasing
Research and
university Technology Pool
visibility
....
allowances for faculty*
to attend conferences,
seminars
*: 5000 TL yearly, or once in a lifetime

12. Sehir University’s Ecosystem
Prime objectives:
(i) Manage working capital,
(ii) Foster scholarly work,
(iii) Encourage social presence at scholarly meetings
Design Principle
Reward direct or indirect contribution.
✌ Avoid insider competition.

13. Keep in mind...
Measure how well graduating students do.
Job reputation, salary, satisfaction, productivity
Integrate intangible, effort and contribution that cannot
be quantified into reward system.

14. Reward System
Research Leadership
productivity skills
Industrial Management
Projects + skills
Consulting +
Industrial
Relations
Effective Organizational
People: Skills:
Marketing skills conferences,
seminars,
Teaching skills keynotes,
invited talks

15. Proposal I INTERDISCIPLINARY
Foster “interdisciplinary” projects:
Computer Engineering (Internet Services)
Industrial Engineering (Quality Assurance and Management)
Electrical and Electronics Engineering (Machinery)
Management Science (Organizational behavior)
Mathematics (Algorithm design + Problem Solving)
Sociology (Market study)
Psychology (Buying behavior)
International Relations (Trade rules)

16. Internal Project Sponsorship
First and Pre Formal Final
Proposal Decision
Evaluation Evaluation Evaluation
* Interdisciplinary * Qualification * Qualifiers: Project * Final presentations * Rector approval
and visionary according to presentation * Evaluation by of projects to be
research projects evaluation * Project prioritization Rector, Secretary funded
* Seed level funding criterion for funding (strategic) General, and
(early stage) URC members
* Maximum duration:
2 years Transfer to
Academic
Ethics Project Start
Council Managements
approval Office
(-)
Reject Project

17. Sehir University Draft
Management of Working Capital
https://docs.google.com/a/sehir.edu.tr/Doc?
docid=0Abe6cHYpPQasZHJkcDVwM180YzJxNGRjZzY
&hl=en