1. Your Content, Your Search, Your Decision
Agnes Molnar
Senior Search Solutions Consultant, MVP
BA Insight

2. Introduction
Senior Solutions Consultant, Project Lead
SharePoint Server MVP
Speaker, Blogger, Community Lead
http://aghy.hu
http://www.bainsight.com
Agnes.Molnar@BAInsight.com
@molnaragnes

3. Data Growth and Transformation
2006 2010 2015
Source: IDC
(1 Exabyte = 1 Million Terabytes)
State of the Enterprise
30%
Unstructured
Data
60%
Unstructured 90%
Unstructured Data
Data
161 Exabytes
988 Exabytes
10+ Data Silos
80+ Data Silos
8,000 Exabytes
500+ Data Silos
3

4. Information Architecture
The art and science of organizing and labeling
the CONTENT
(documents, web sites, blog posts, database entries,
etc.)
to support findability and usability

5. Search
Connects people
to the information
they need to get their jobs done
Source: http://searchpatterns.org

6. Enterprise Search
Search Technology
that your organization
owns and controls

7. Search Scenarios
I know what I am searching for and I know how to
do it.
I know what I am searching for but I don’t know
how to do it.
I don’t know what I am searching for.
Am I doing Search?

8. Research Application…

9. Legal Application…

10. Stock tracking application…

11. Behind the Scenes –
Metadata!
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12. Content Metadata - Properties
Not in SharePoint only!
File Shares
File extension, size, author, Created Date, Modified Date, …
Pictures: width, height, longitude, latitude, color scheme, …
Emails (Exchange, Lotus Notes, eVault, …)
From, To, Sent Date, Subject, Body, …
ECM / DMS / RMS
File extension, size, author, Created Date, Modified Date, …
Document ID, Project ID, Customer ID, Location, Team Members, …
Approval Status, Feedbacks collected, Comments, Billing info, …
Record Status, Record ID, Retention, Hold, …
Databases
Any DB fields (single or combined)

13. Search Metadata -Crawled/Managed Properties
Crawled Property:
extracted from the content source
during the crawl
Managed Property:
created in the index
based on Crawled Properties
controlled by the Search Admins
helping users perform more efficient and successful queries:
Refiners
Properties displayed in Search Results
Sorting Properties (FAST)

14. Managed Properties
Name, Description
Type (Text / Integer / Boolean / Float / Decimal / DateTime)
Mappings to Crawled Properties
Other settings

15. Managed Properties
Crawled Property Managed Property
Author
Created
By Author
From

16. Core Results – “Debug” Mode

17. Core Results – “Debug Mode”
<?xml version="1.0" encoding="UTF-8"?>
<xsl:stylesheet version="1.0"
xmlns:xsl="http://www.w3.org/1999/XSL/Transf
orm">
<xsl:output method="xml" version="1.0"
encoding="UTF-8" indent="yes"/>
<xsl:template match="/">
<xmp><xsl:copy-of select="*"/></xmp>
</xsl:template>
</xsl:stylesheet>

18. Core Results – Fethced Properties
<root xmlns:xsi="http://www.w3.org/2001/XMLSchema-
instance"><Columns><Column Name="WorkId"/><Column
Name="Rank"/><Column Name="Title"/><Column
Name="Author"/><Column Name="Size"/><Column
Name="Path"/><Column Name="Description"/><Column
Name="Write"/><Column Name="SiteName"/><Column
Name="CollapsingStatus"/><Column
Name="HitHighlightedSummary"/><Column
Name="HitHighlightedProperties"/><Column
Name="ContentClass"/><Column Name="IsDocument"/><Column
Name="PictureThumbnailURL"/><Column
Name="ServerRedirectedURL"/><Column
Name="escbasedatastore"/><Column
Name="escdatasourcename"/><Column
Name="escdocumentstatusdesc"/><Column
Name="escdocumentstatus"/><Column Name="esccreatedby"/><Column
Name="escsabicsite"/><Column Name="escactionref"/><Column
Name="escsource"/><Column Name="escform"/><Column
Name="escsubject"/><Column Name="esctitle"/><Column
Name="escdatecomposed"/><Column Name="escfiletitle"/><Column
Name="escauthor"/><Column Name="escrecipient"/><Column
Name="escbaseextension"/><Column Name="esceventref"/><Column
Name="esceventdate"/><Column
Name="esceanumber"/></Columns></root>

19. Core Results – Fetched Properties
<root xmlns:xsi="http://www.w3.org/2001/XMLSchema-
instance"><Columns><Column
Name="WorkId"/><Column Name="Rank"/><Column
Name="Title"/><Column Name="Author"/><Column Name="Size"/><Column
Name="Path"/><Column Name="Description"/><Column
Name="Write"/><Column Name="SiteName"/><Column
Name="CollapsingStatus"/><Column
Name="HitHighlightedSummary"/><Column
Name="HitHighlightedProperties"/><Column
Name="ContentClass"/><Column Name="IsDocument"/><Column
Name="PictureThumbnailURL"/><Column
Name="ServerRedirectedURL"/><Column Name="escbasedatastore"/><Column
Name="escdatasourcename"/><Column
Name="escdocumentstatusdesc"/><Column
Name="escdocumentstatus"/><Column Name="esccreatedby"/><Column
Name="escsabicsite"/><Column Name="escactionref"/><Column
Name="escsource"/><Column Name="escform"/><Column
Name="escsubject"/><Column Name="esctitle"/><Column
Name="escdatecomposed"/><Column Name="escfiletitle"/><Column
Name="escauthor"/><Column Name="escrecipient"/><Column
Name="escbaseextension"/><Column Name="esceventref"/><Column
Name="esceventdate"/><Column
Name="esceanumber"/></Columns></root>

20. Core Results

21. Core Results

22. Power in your Hands –
PowerShell
22

23. PS #1 Enumerate Crawled Properties
foreach ($crawledproperty in
(Get-FASTSearchMetadataCrawledProperty -name isc*)) {…}
$category = $crawledproperty.categoryName
if ($category = "ISC_DEMO") {…}
$name = $crawledproperty.name
$type = $crawledproperty.VariantType
switch ($crawledproperty.VariantType) {
20 {$typestr = "Integer"}
31 {$typestr = "Text"}
11 {$typestr = "Boolean"}
64 {$typestr = "DateTime"}
default {$typestr = 0}
}

24. PS #2 Create Managed Properties
$mymanagedproperty = New-FASTSearchMetadataManagedProperty
-Name category -type 1 -description "SPCAU Demo Property"
Set-FASTSearchMetadataManagedProperty -Name category -Queryable
$true -StemmingEnabled $true -RefinementEnabled $true
$categorycrawledproperty1 = Get-FASTSearchMetadataCrawledProperty
-name "productcategorydescription"
$categorycrawledproperty2 = Get-FASTSearchMetadataCrawledProperty
-name "searchviewread listelement.productcategorydescription"
New-FASTSearchMetadataCrawledPropertyMapping -Managedproperty
$categorymanagedproperty -crawledproperty $categorycrawledproperty1
New-FASTSearchMetadataCrawledPropertyMapping -Managedproperty
$categorymanagedproperty -crawledproperty $categorycrawledproperty2

25. PS #3 “Clean up” Unused Properties
$crawledproperty = Get-FASTSearchMetadataCrawledProperty
-name $crawledname
$managedproperty = Get-FASTSearchMetadataManagedProperty
-name $managedname
Remove-FASTSearchMetadataCrawledPropertyMapping
-managedproperty $managedproperty
-crawledproperty $crawledproperty -force
Remove-FASTSearchMetadataManagedProperty
-name $managedname -force

26. PS #4 Scopes in FS4SP
New-SPEnterpriseSearchQueryScope
-SearchApplication "<SearchApplication>"
-Name <ScopeName>
-Description "<ScopeDescription>"
-DisplayInAdminUI 1
-ExtendedSearchFilter "<FQL_Expression>“
Example:
subject:string("hello world", mode="and")
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27. PS #5 Crawl Operations – Start/Stop
$SSA = Get-SPEnterpriseSearchServiceApplication
-Identity "My Search Service App"
$ContentSource = $SSA |
Get-SPEnterpriseSearchCrawlContentSource
-Identity "My Content Source“
$ContentSource.StartFullCrawl()
$ContentSource.StartIncrementalCrawl()
$ContentSource.PauseCrawl()
$ContentSource.ResumeCrawl()

28. PS #6 Crawl Operations – Crawl Status
$SSA = Get-SPEnterpriseSearchServiceApplication
-Identity "My Search Service App"
$ContentSource = $SSA |
Get-SPEnterpriseSearchCrawlContentSource
-Identity "My Content Source“
$ContentSource.CrawlStatus
Idle
CrawlStarting
CrawlingIncremental / CrawlingFull
CrawlPausing
Paused
CrawlResuming
CrawlCompleting
CrawlStopping

29. Summary
Search  Enterprise Search  Search Based Applications
Crawled Property – From Content Source
Managed Property – Controlled
Search UI customizations & Troubleshooting
PowerShell
For Crawled/Managed Properties
For Scheduling
For Staging

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