MS Excel related Training.

1. Microsoft Excel

2. Content
 MS Excel Features
 Excel Files Formats
 Movements Keys
 Excel Sheet or Spread Sheet
 Formatting
 Cell & Range
 Formulas
 Operators
 Function
 Excel Error Values
 Important Formulas

3. MS Excel Features
 Number Crunching
 Creating Chart
 Organizing List
 Accessing Other Data
 Creating Graphical Dashboards

4. Recognizing the Excel File Formats
Format Description
XLSX A workbook file that does not contain macros
XLSM A workbook file that contains macros
XLTX A workbook template file that does not contain macros
XLTM A workbook template file that contains macros
XLSA An add-in file
XLSB
A binary file similar to the old XLS format but able to
accommodate the new features
XLSK A backup file

5. Excel Worksheet Movement Keys
Key Action
Up arrow (↑) Moves the active cell up one row.
Down arrow (↓) Moves the active cell down one row.
Left arrow (←) or Shift+Tab Moves the active cell one column to the left.
Right arrow (→) or Tab Moves the active cell one column to the right.
PgUp Moves the active cell up one screen.
PgDn Moves the active cell down one screen.
Alt+PgDn Moves the active cell right one screen.
Alt+PgUp Moves the active cell left one screen.
Ctrl+Backspace Scrolls the screen so that the active cell is visible.

6. Excel Sheet or Spread Sheet

7. Ribbon

8. The Merge & Center command

9. Dialog Boxes

10.  Activate any cell in the table.
 Choose Insert ➪ Charts ➪ Column and then select one of the 2-D column
chart types.
Excel inserts the chart in the center of your screen.
Creating a Chart

11. Pasting in Special Ways
Pasting Formats Description
Past (P)
Pastes the cell’s contents, formats, and data
validation from the Windows Clipboard
Formulas (F) Pastes formulas, but not formatting.
Formulas & Number Formatting
(O)
Pastes formulas and number formatting only
Keep Source Formatting (K) Pastes formulas, and all formatting.
No Borders (B)
Pastes everything except borders that appear
in the source range.
Keep Source Column Width (W)
Pastes formulas, and also duplicates the
column width of the copied cells

12. Paste Special Dialog Box

13. Adding Comments to Cells
 Choose Review ➪ Comments ➪ New Comment.
 Right-click the cell and choose Insert Comment from the
shortcut menu.
 Press Shift+F2.

14. Number-Formatting Keyboard
Shortcuts
Key
Combination
Formatting Applied
Ctrl+Shift+~ General number format (that is, unformatted values)
Ctrl+Shift+$ Currency format with two decimal places (negative
numbers appear in parentheses)
Ctrl+Shift+% Percentage format, with no decimal places
Ctrl+Shift+^ Scientific notation number format, with two decimal
places
Ctrl+Shift+# Date format with the day, month, and year
Ctrl+Shift+@ Time format with the hour, minute, and AM or PM
Ctrl+Shift+! Two decimal places, thousands separator, and a hyphen
for negative values

15. Understanding Cells and Ranges
Address Description
C24 A range that consists of a single cell.
A1:B1 Two cells that occupy one row and two columns
A1:D4 16 cells (four rows by four columns).
A6:XFD6
An entire row of cells; this range also can be expressed
as 6:6.
A1:XFD1048576
All cells in a worksheet. This range also can be
expressed as either A:XFD or 1:1048576.

16. Understanding Formula Basics
 Mathematical operators, such as + (for addition) and * (for
multiplication)
 Cell references (including named cells and ranges)
 Values or text
 Worksheet functions (such as SUM or AVERAGE)

17. Operator Name
+ Addition
- Subtraction
* Multiplication
/ Division
^ Exponentiation
& Concatenation
Operators Used in Formulas

18. Operator Name
= Logical comparison (equal to)
> Logical comparison (greater than)
< Logical comparison (less than)
>= Logical comparison (greater than or equal
to)
<= Logical comparison (less than or equal to)
<> Logical comparison (not equal to)
Logic Operators Used in Formulas

19. Operator What it Does
: (Colon) Specifies a range.
, (comma) Specifies the union of two ranges. This operator combines multiple
range references into a single reference.
(space) Specifies the intersection of two ranges. This operator produces
cells that are common to two ranges.
Reference Operators for Ranges

20. Function Arguments
 No arguments
 One argument
 A fixed number of arguments
 An indeterminate number of arguments
 Optional arguments

21. Function
 Algebraic Functions
 Logic Functions
 Lookup Function
 Statistic Function
 Financial Function
 Text Function
 Date & Time Function

22. Operator Name Description
Sum Add Selected array in one cell
Product Multiply of two or more references
Quotient Divide two or more references
- (Subtraction) Subtraction of references
Algebraic Function

23. Algebraic Function
 Division
=QUOTIENT(First_Reference,Second_Reference)
 Multiplication
=PRODUCT(Start_Cell:End_Cell)
 Addition
=SUM(Start_Cell:End_Cell)
 Subtraction
=First_Reference - Second_Reference

24. Function Description
AND Both logic are true then return true
Or One logic is true then return true
> First greater then Second
< First less then second
>= First Greater then or Equal the second
<= First less then or Equal the second
IF Logic is true the return true other wise false
Logic Function

25.  AND
=AND(First_Logic,Second_Logic)
 OR
=OR(First_Logic,Second_Logic)
 Greater Then ( > )
= First_ Condition > Second_Condition
 Less Then ( < )
= First_ Condition < Second_Condition
 IF
=IF(Logic,Truth_Value,Flase Value)
(if reference true then truth value else/otherwise false value)
Logic Function

26. Functions Lookup
Function Description
CHOOSE Returns a specific value from a list of values supplied as arguments
HLOOKUP
Horizontal lookup. Searches for a value in the top row of a table and returns
a value in the same column from a row you specify in the table.
IF
Returns one value if a condition you specify is TRUE, and returns another
value if the condition is FALSE.
IFERROR
If the first argument returns an error, the second argument is evaluated and
returned. If the first argument does not return an error, then it is evaluated
and returned.
INDEX Returns a value (or the reference to a value) from within a table or range
LOOKUP
Returns a value either from a one-row or one-column range. Another form of
the LOOKUP function works like VLOOKUP but is restricted to returning a
value from the last column of a range.
MATCH
Returns the relative position of an item in a range that matches a specified
value.
OFFSET
Returns a reference to a range that is a specified number of rows and
columns from a cell or range of cells.
VLOOKUP
Vertical lookup. Searches for a value in the first column of a table and returns
a value in the same row from a column you specify in the table.

27. The VLOOKUP function
VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
The HLOOKUP function
HLOOKUP(lookup_value,table_array,row_index_num,range_lookup)
The LOOKUP function
LOOKUP(lookup_value,lookup_vector,result_vector)
The MATCH and INDEX functions
MATCH(lookup_value,lookup_array,match_type)
INDEX(array,row_num,column_num)
LOOKUP Function

28. Excel Error Values
Error
Value
Description/Explanation
#DIV/0!
The formula is trying to divide by zero. This also occurs when the
formula attempts to divide by what’s in a cell that is empty (that is, by
nothing).
#NAME?
The formula uses a name that Excel doesn’t recognize. This can
happen if you delete a name that’s used in the formula or if you have
unmatched quotes when using text.
#N/A
The formula is referring (directly or indirectly) to a cell that uses the
NA function to signal that data is not available. Some functions (for
example, VLOOKUP) can also return #N/A.
#NULL! The formula uses an intersection of two ranges that don’t intersect.
#NUM!
A problem with a value exists; for example, you specified a negative
number where a positive number is expected.
#REF!
The formula refers to a cell that isn’t valid. This can happen if the cell
has been deleted from the worksheet.
#VALUE!
The formula includes an argument or operand of the wrong type. An
operand is a value or cell reference that a formula uses to calculate a
result.

29. Function Formulas
Count Count Numbers
=COUNT(Start_Cell:End_Cell)
Count Alphabet
=COUNTA(Start_Cell:End_Cell)
Countif
=COUNTIF(Range,Criteria)
Countifs
=COUNTIFS(Range1,Criteria,Range2,Criteria,……)
Sum
Sum
=SUM(Start_Num:End_Num)
Sumif
=SUMIF(Range,Criteria,Sum_Range)
Sumifs
=SUMIFS(Sum_Range,Range1,Criteria1,Range2,Criteria2,…….)
Average
Average
=AVERAGE(Start_Num:End_Num)
Averageif
=AVERAGEIF(Range,Criteria,Average_Range)
Averageifs
=AVERAGEIFS(Average_Range,Range1,Ceriteri1,Range2,Criteria2,…..)