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How to schedule a calendar meeting training slides
1. How to schedule a
Calendar Meeting
Organizing a meeting in Outlook and
Outlook office 365
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Agenda
Learn how to schedule a meeting in Outlook Desktop
•How to locate your calendar
•Navigating your Outlook calendar
•Adding a Calendar Item
•Identifying optimal times
•Filling out a meeting template
•Tracking responses
Learn how to schedule a meeting in Outlook Office 365
•Locating your calendar
•Navigating your calendar
•Adding calendar items
•Identifying optimal times
•Filling out a meeting template
•Tracking responses
•Scheduling a SKYPE meeting
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Adding a Calendar Item
Choose a time by highlighting the appropriate time on the day selected and right clicking on the area. Note
you may also utilize the arrows next to the date in the top left to move to a different week.
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Meeting Template
1. Detail who you want to
attend the meeting
1a. “check names” button
allows you to verify each
participant’s email
2. Detail a subject line for
your meeting
3. Specify a location for your
meeting
Include room location,
building, conference
number, or skype
information.
4. Specify date and time
5. Detail the information
about your meeting Ex.
Explanation of meeting,
documents, details to join
session or location, etc…
6. Set reminders or
reoccurrence if necessary
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Scheduling Assistant
Note you can move the red and green bars in the image above to change the
duration or time of your meeting. White spaces show where participants are
available. Purple shows where they are in a meeting, and the striped boxes show
where they are tentative to another meeting or event.
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Choose a date/time and Schedule a meeting…
1.
2.
1. Identify a date and time you would like to meet
* Highlight the time and right click
2. Click on “more details”
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1. Add a Title
2. Add a Location
3. Add participants
4. Specify date and time
5. Set a repeating event if
necessary.
6. Set reminders or
reoccurrence if necessary
7. Detail information in the text
box (Explanation, documents,
details to join meeting, etc)
8. Click “Save” to send the
invite to participants.
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Meeting Template