TMP Report October 2013

1. TMP Recruitment
October 2013
Report

2. Recruitment
process
Dear AIESEC in Poland,
It’s huge pleasure to inform you about results of the biggest recruitment in AIESEC in Poland in 2013 year –
October recruitment. As organization we spend a lot of hours in preparation on this process, we drink a lot of
cups of coffee, print a lot of sheets and posters but now, we should be proud that we could give an opportunity
to so many young people to take part in this amazing adventure which AIESEC is.
I want to thank all LC VP TMs and LC VP Communications for your work, effort, and commitment during this
crazy months of work and preparation. We are proud of you.
Yours,
Justyna & Karolina
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MC VP TM AIESEC in Poland & National Recruitment Coordinator 2013/2014
AIESEC in Poland | Recruitment Report | October 2013

3. Recruitment
process
Important: Report it’s not full because we didn’t receive information from LC Olsztyn.
TMP recruitment
report
Promotion
Recruitment
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3
processes
AIESEC in Poland | Recruitment Report | October 2013

4. Recruitment
Promotion
process
18 Local Committiees and 2 Initiative Groups created Talent Plan based on their exchange plans for Q4 2013
and Q1 2014 and according to those plans created promotion plan
Results of promotion campaign Create your own story after refreshement was result of
for AIESEC in Poland  it’s 127% of plan realization
2440
applications
9 from 20 entities achieved more than 100% of promotion plan realization and 4 was from grup IV, 4 from group
III and 1 from group II.
Planned applications vs achieved
450
400
350
300
250
200
150
100
50
Number of planned applications
Number of achieved applications
AIESEC in Poland | Recruitment Report | October 2013
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0

5. Recruitment
process
Gdańsk
Łódź
Lublin
Toruń UMK
Wrocław UE
Wrocław UT
Białystok
Kielce
Olsztyn
Rzeszów
Szczecin
Average for group IV
Average fro group III
Average for group II
Koszalin
Nowy Sącz
Average for group I
Bydgoszcz
Bielsko- Biała
Average for Initiative Group
Number of achieved
applications
119
407
203
320
285
267
128
122
181
67
201
82
130
68
43
45
76
62
56
2
11
7,5
10
8
9
AIESEC in Poland | Recruitment Report | October 2013
% plan realization
99
136
113
121
143
125
107
122
113
52
201
82
110
97
108
69
51
62
66
8
31
25
20
27
22,5
5
Katowice UE
Kraków
Poznań
Warszawa UW
Warszawa SGH
Number of planned
applications
120
300
180
264
200
213
120
100
160
130
100
100
118
70
40
65
150
100
85
25
35
30
50
30
40
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Local Committee / Initiative Group

6. Promotion
Recruitment
process
Average promotion activities took 17 days and average cost was 1038,78*
Group
IV
III
II
I
Initiative Groups
Average cost of promotion
1393
1746,65
485,50
175
0
The most successful channel for promotion which got the biggest number of applications was on first
Facebook (17 from
Friend / Acquitance
place facebook ( 17 from 19 Local Committees) , on second Friend/Acquitance from AIESEC (11(11f rom 19)
19 Local Committee
from AIESEC from 19 LC)
and on third place was Friend/ Acquitance (10 from 19 LC) [in this question was possible to choose more
Friend/ Acquitance (10 from 19)
than 1 option]
Facebook gave us more than 641 applications, Friend / Acquitance from AIESEC 260 applications and
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Friend/ Acquitance around 175 applications  it’s 44% of total number of applications.
AIESEC in Poland | Recruitment Report | October 2013

7. Recruitment
Promotion
process
Cost of promotion
3500
3000
3000
3000
2500
2350
2000
2000
1430
1500
1300
1300
1000
1000
500
770
830
465
700
330
400
512
350
0
0
0
0
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Cost of promotion
AIESEC in Poland | Recruitment Report | October 2013

8. Recruitment
Promotion
process
Faculties from which were the biggest number of applications. Number in every square shows how many Local
Committiees mention this faculty.
Management
10
Economy
9
Finance and
accounting
5
English
filology
5
Law
3
International
relations
3
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Filology
3
AIESEC in Poland | Recruitment Report | October 2013

9. Recruitment
process
275
It’s
17member
per LC
Members (except EB) was engaged
in promotion activities
318
9
Members (except EB) was engaged
in Assesment Center & Reviev
Board process
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It’s 14,5
member
per LC
AIESEC in Poland | Recruitment Report | October 2013

10. Recruitment
process
% of commitee engaged in AC/ RB excluded EB
90
90
85
80
73
66
70
60
58
58
50
50
40
40
42
40
40
33
26
30
23
20
20
10
8
10
5
0
0
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In 6 from 19 committees more than 50% of members in Local Committee was engaged in Recruitment
Processes
10
% members enagaged on RB
AIESEC in Poland | Recruitment Report | October 2013

11. Recruitment
Katowice UE
Kraków
Poznań
Warszawa UW
Warszawa SGH
Gdańsk
Łódź
Lublin
Toruń UMK
Wrocław UE
Wrocław UT
Białystok
Kielce
Olsztyn
Rzeszów
Szczecin
Average for group IV
Average fro group III
Average for group II
Koszalin
Nowy Sącz
Average for group I
Bydgoszcz
Bielsko- Biała
Average for Initiative Group
Number of planned
members
62
135
136
65
78
95
55
47
93
65
110
55
71
37
36
27
62
35
39
20
19
19,5
32
20
26
Number of recruited
members
60
114
86
65
77
80
59
44
61
37
104
52
60
35
31
28
35
28
31
2
7
4,5
5
6
5.5
AIESEC in Poland | Recruitment Report | October 2013
% plan
realization
97
84
63
100
99
88,63
107
94
66
57
95
95
85,41
95
86
104
56
80
83,71
10
37
23,42
16
30
22,81
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Local Committee / Initiative Group
11
process

12. Recruitment
process
In total AIESEC in Poland became bigger for
936 new members. It means that we realized our National Talent
Plan in 79%.
The lowest realization rate was in the smallest Local Committees and Initiative Groups – less then 25%.
Only 3 LCs realized 100% of Talent Plan – LC Warszawa UW, LC Gdańsk & LC Kielce and 6 LC’s was very close achieved more than 90% of their plans.
More than 69% of new members was women
For AIESEC in Poland in every LC we recruited 33 women and 14 men
636
277
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Mostly in every committee female members was more than male but
in LC Kielce was opposite situation-> male was 70% of recruited
members
AIESEC in Poland | Recruitment Report | October 2013

13. Recruitment
It was 61% of
applications
which we
received
454
1497
people we observed during
Assessment Center.
People was rejected
after application
We reject
316
candidates
after this part of process.
285
Candidates resign form taking
part in recruitment process
AIESEC in Poland | Recruitment Report | October 2013
Average – in
every LC we
lost potential
15 candidates
It’s was 11%
of total
number of
applications
13
It’s was 18%
of total
number of
applications
Page
4 LC’s :
Białystok,
Szczecin,
Koszalin &
Bydgoszcz
didn’t reject
process

14. Recruitment
process
78 % of new members took part in Local Conferences
Recruited members vs LCC participants
120
100
114
110
104
80
60
86
74
77
73
70
6565
60
52
40
20
5 5
0 0
4444
43
35
31
2828
20
59
46
37
6161
8
18
6 3
35
27
26
7 6
0
Participants in newbies track
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Recruited members
AIESEC in Poland | Recruitment Report | October 2013

15. Recruitment
process
We spend more than
216 hours
in
Allocation
preparation whole recruitment process. But a
lot of LC couldn’t write even average number
of hours which they spend. “I am not able to
give an exact answer, because whole EB was
preaparing all the stuff connected with
recruitment (we don't have TM) but it seemed
5%
11%
Before LCC
like HUNDREDS!!” LC Łodź
During LCC with earlier
preparation
26%
Together as AIESEC in Poland we spend around
130 days
During LCC
58%
After
in recruiting great people into
organization. It means that every LC spend
around
1 week
on Assessments and
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Review Boards and allocation.
AIESEC in Poland | Recruitment Report | October 2013

16. Recruitment
process
Main reason not achieving Talent Plan goals:
OCP skipped
Not enough number
of valuable TLP
application
Solutions:
Not recruiting people
who couldn’t go for
LCC
Not enough number
of members envolved
in recruitment
process – main reason
in smaller LC’s
We crate
smaller
teams
Bigger
realocation
in teams
Next new
recruitment
Fast tracks
Connecting
positions
AIESEC in Poland | Recruitment Report | October 2013
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High expectations
during selection
process
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Low number of
applications