The document describes the development of a proactive action support system called "Self-reflector" that visualizes quadrant II activities from Stephen Covey's 7 Habits framework. It was created to help university students with career education and proactive action. A preliminary experiment found that the system increased unique users and time logging to some degree. Future work plans to develop a smartphone application and re-examine the system to better support proactive action through estimating activity quality and balance across different life domains.

1. Development of Proactive Action
Support System by
Visualization of Quadrant II Activities
○ Department of Informatics
System development course
Assistant Professor, Yoshihiro Kawano
Yuichi Yuse
ISS 2016, Hokkaido, Japan
June 25, 2016
Tokyo University of Information Sciences

2. TOKYO JOHO UNIVERSITYTOKYO UNIVERSITY OF INFORMATION SCIENCES
Today’s outline
 Introduction
 The 7 Habits
 Proactive Action Support System: “Self-reflector”
 Action plan to improve the system
 Conclusions
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3. TOKYO JOHO UNIVERSITYTOKYO UNIVERSITY OF INFORMATION SCIENCES
Introduction
 Social Circumstances and Problem
 Career education for university students is one of big issues
 Proactive action is necessary for career building
 However, not a few students are reactive
 Our Contribution
 Developed Proactive Action Support System: “Self-reflector”
 Visualizes quadrant II activities in The 7 habits
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4. TOKYO JOHO UNIVERSITYTOKYO UNIVERSITY OF INFORMATION SCIENCES
The 7 habits
 Powerful schema for proactive action choice
 Proposed by Stephen Covey
 Personal change and leading change
for human life design
 Private Victory, Public Victory
 Private Victory
 Step up to Independence
 Public Victory
 Step up to Interdependence
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Growing
up

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Growing process
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1st Stage: Dependence
- rely on other people
like a baby

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Growing process
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Habits in 1st Stage to 2nd Stage
- Habit 1: Be Proactive
- Habit 2: Begin with the End in Mind
- Habit 3: Put First Things First

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Growing process
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2nd Stage: Independence
- stand by oneself
- Proactive action

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Growing process
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Habits in 2nd Stage to 3rd Stage
- Habit 4: Think Win/Win
- Habit 5: Seek First to Understand,
Then to be Understood
- Habit 6: Synergize

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Growing process
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3rd Stage: Interdependence
- Collaboration with others
- Successful

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Growing process
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Final habit: Sharpen the Saw
- Continuous Improvements
- Influence to all things

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Proposed System
 Self-actualization support system: “Mentors”
 Self-reflector: Quadrant II time management system
 Socializer: Social media connected by mission statement
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Subsystem in 1st Stage to 2nd Stage
- Proactive action choice
- Private victory

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4-quadrant time management matrix
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Proactive action

13. TOKYO JOHO UNIVERSITYTOKYO UNIVERSITY OF INFORMATION SCIENCES
Self-reflector
 Purpose: Time management based on quadrant II
 Features
 Decides leadership roles and activities (Habit 1)
 Can Keep updating mission statement (Habit 2)
 Puts quadrant II activities first into calendar (Habit 3)
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Visualization of quadrant II activities
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Ideal
Real
Quadrant II activities
 Purpose: Gap between ideal (plan) and real (action)
 Steps
 Receives notification mail
 Clicks the link for timer activation
 Stop the timer
minutes

15. TOKYO JOHO UNIVERSITYTOKYO UNIVERSITY OF INFORMATION SCIENCES
Notification mail
 Steps
 System sends to user notification mail before 15 minutes
 The mail body includes title, time, timer activation link
 When user starts the activity, he/she clicks this link
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Demonstration
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Self-reflector: http://mentors.tuis.ac.jp/self-reflector

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Preliminary Experiment
 Purpose
 Does Self-reflector promote proactive action?
 Conditions
 Examinees: 18 Students (3rd or 4th grade)
 Terms: 3 weeks
 Result
 Number of unique users: 6 people (33.3%)
 User who resisters activities several times: 3 people (16.7%)
 User who measures time of activities: 1 person (5.5%)
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18. TOKYO JOHO UNIVERSITYTOKYO UNIVERSITY OF INFORMATION SCIENCES
Action plan
 Issues about current version of self-reflector
 Mechanism to support proactive action is required
 The quality and balance of the activity are estimated
 4 fields of physical, spiritual, mental, and social/emotional
 Action plan
 Application of smart phone is now developing
 The 4 fields of activity will be introduced to this system
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19. TOKYO JOHO UNIVERSITYTOKYO UNIVERSITY OF INFORMATION SCIENCES
Mock-up of smart phone application
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20. TOKYO JOHO UNIVERSITYTOKYO UNIVERSITY OF INFORMATION SCIENCES
Conclusions
 Conclusions
 Proactive action support system Self-reflector
 Visualization of quadrant II activities
 Future works
 Development of smart phone application
 Re-examination of Self-reflector
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21. TOKYO JOHO UNIVERSITYTOKYO UNIVERSITY OF INFORMATION SCIENCES
End
 Thank you for your attentions!
 Self-reflector is available at
http://mentors.tuis.ac.jp/self-reflector/
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Tokyo University of Information Sciences
Assistant Professor, Yoshihiro Kawano
Twitter：@yoshi_kawano
Facebook：Yoshihiro Kawano