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Re-establish Routines
• At the office, the communication infrastructure is clear and efficient
• To make up for this, set up structured routines for your employees
• Start and end the day with a 15-30 minute virtual team meetings (see next
slide for outline)
• Set up weekly 1 on 1s to allow employees time and space to discuss how they
feel about WFH and propose ideas to improve
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Daily Team Meetings Outline
• Goal: To share knowledge and increase feeling of team membership
• Emphasize clarity (harder when not in person)
• Structured format:
1. What did I work on yesterday?
2. What will I work on today?
3. Where could issues arise?
• This is an excellent opportunity to hash out issues as a team
• Set an agenda for a focused meeting on a specific topic and ask employees to come prepared
• Use a rotation system to have one person take notes on the meeting and send them out to everyone
after the meeting
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Track Deliverables
• Now more than ever, use tracking tools (TFS, JIRA, Asana, Monday)
• Set concrete timelines and due dates
• Establish clear success criteria - Measure output quality, not quantity (quality and
not throughput)
• Set progress reports or status discussions
• Establish end-result expectations
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Track employee emotional needs
• Open new communications channels that you didn’t need to when everyone was at the office
• Set aside time to initiate informal conversations
• Keep up the good vibes
• Maintain holiday routines (birthdays, special occasions, happy hours can all be done virtually),
celebrate success, and recognize good performance.
• Tailor your management – adjust routines to employees’ individual needs
• Some employees will thrive in WFH setting, others will struggle. Recognize and adapt!
• Be attentive - Pay extra attention to the emotional state of your team members
• Manage and resolve conflicts quickly
• Don’t forget to update HR with any concern you may have
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Additional Tips
• Use video whenever possible for richer communication
• Sync your calendar with Slack, so Slack will automatically set your status to "In a
Meeting" when you are
• If you need to talk about something - book a time. Even if it's 15 minutes
