Presenters: Amy Lewis and Mike Belch, Wellingtone Presentation: Wellingtone looks at ways to improve project delivery within your organisation and the capability your resources have to fulfil these tasks. They cover the processes you can use, tools, techniques and technology templates, information and management, as well as P3M3. To attend the next FuturePMO conference, please visit www.FuturePMO.com

1. #FuturePMO
#FuturePMO
Empowering PMOs to
Improve Project Delivery
Amy Lewis & Mike Belch
Wellingtone

2. #FuturePMO
Mike Belch &
Amy Lewis
 Wellingtone P3M3 Assessors
 Axelos Consulting Partners

3. #FuturePMO
Agenda
 Two Acronym Definitions
 Two Word Definitions
 One Quote
 Result = Empowered PMOs
#FuturePMO

4. #FuturePMO
QUESTION:
Name one way to
improve project delivery

5. #FuturePMO
DEF: CAPABILITY
Resources that provide
the ability to execute a
given task

6. #FuturePMO
DEF: POTI
A method for describing a
capability - PROCESS
ORGANISATION TOOLS &
INFORMATION

7. #FuturePMO
PROCESS
 Not just PRINCE2
#FuturePMO

8. #FuturePMO
PROCESS
• P3 processes
• Uncertainty management – risk, opportunity, assumption, issue,
dependency
• Planning
• Finance & Commercial management
• Team Management
• Project approvals – initiation & closure
• Reporting
• Business Rhythm

9. #FuturePMO
QUESTION:
Who Delivers Projects?

10. #FuturePMO
ORGANISATION
 Not just the Project Manager
#FuturePMO

11. #FuturePMO
ORGANISATION
• How many roles?
• How do the roles relate to each other, i.e. organization
structure?
• Roles Responsibilities Accountabilities Authorities
• Matching people to roles
• Skills + Qualifications + Experience = SQEP!

12. #FuturePMO
TOOLS TECHNIQUES
TECHNOLOGY TEMPLATES
 Not just MS Project
#FuturePMO

13. #FuturePMO
TOOLS TECHNIQUES TECHNOLOGY TEMPLATES
• Tools – planning, collaboration, reporting
• Techniques – how-to, tips & tricks
• Technology – mobile, teleconferencing, offline
• Templates – appropriate, useable, scalable, i.e. appropriate to
the work being delivered

14. #FuturePMO
INFORMATION & KNOWLEDGE
 Not just monthly reports
#FuturePMO

15. #FuturePMO
INFORMATION & KNOWLEDGE
• Management
Information
• Business Intelligence
• Corporate knowledge
• Learning from
experience – our own
lessons learned
• Learning from others –
industry best practice

16. #FuturePMO
QUOTE:
“If you can’t measure it,
you can’t improve it.”
Peter Drucker

17. #FuturePMO
MEASURMENT IN FORMULA ONE
• 300 sensors
• 1.5km wiring
• 4,000 parameters
• 3GB live telemetry
• Informs team tactics for
qualifying and during
the race itself
• 4GB logging
• Informs strategy &
improvement post-race

18. #FuturePMO
DEF: MATURITY
The degree to which a
capability can perform in a
repeatable predictable manner

19. #FuturePMO
P3M3
#FuturePMO

20. #FuturePMO
DEF: P3M3
Portfolio Programme
Project Management
Maturity Methodology

21. #FuturePMO
P3M3 MATURITY LEVELS
Level 1: Initial
Ad-hoc processes
Level 2:
Repeatable
Basis process
established for larger
projects
Level 3: Defined
Standard processes for
all projects
Level 4:
Managed
Process integrated into
wider corporate entity.
Compliance is
mandatory.
Level 5: Optimised
Process established
for continuous
improvement.

22. #FuturePMO
P3M3 FOUNDATION

23. #FuturePMO
P3M3 Results - example level 3 assessment

24. #FuturePMO
CONCLUSION
• Lots of ways to improve project delivery
• It’s more than just getting a PM trained in PRINCE2
• POTI helps us understand what the full capability needs to be
• Instrument everything just like the Williams F1 cars
• If you can measure it, you can improve it
• P3M3 gives a baseline measure
• Run your improvement plan as a programme

25. #FuturePMO
PUTTING THE PMO IN CHARGE
• PMO defines the full scope of the capability
• PMO puts instrumentation in place & collects measurements
• PMO instigates P3M3
• PMO drives the improvement as a programme
• PMO is in charge!

26. #FuturePMO
Thank You
 Make sure you understand the extent
of your own project delivery capability
 Look at how you can measure the
effectiveness of your capability
 Consider establishing a baseline
measure through P3M3 assessment
 Run your capability improvements as a
programme
 Amy Lewis
 Amy.Lewis@wellingtone.co.uk
 www.wellingtone.co.uk
 https://www.linkedin.com/in/am
yelizabethlewis/
#FuturePMO