GPS+WebXpress benefits: for long haul routes, on the way tracking is essential Tracking from two sources: GPS and WebXpress, thus improved accuracy Time entered for arrival will be matched with time given by GPS system. This will reduce wrong time entry

1. WebXpress Solution
Benefits
Profit from IT

2. Everyday issues in Transportation & Fleet
Operational
• Data reentry at every stage- in
computers or on paper
• Managing paper- more than 10
lakh documents a year
• Tracking- where are my goods
and why they have not reached?
• What is my Turn Around Time?
Is it as per standard?
• How to measure profitability of
every booking?
• What is my vehicle utilization?
Where are my vehicles? What is
TAT for each journey?
Financial
• Same truck journey paid twice
• Was the bill generated? Was it
collected? Within credit days?
• How to ensure Invoice is as per
contract?
• Customer pays on account- how
to reconcile?
• Octroi payments shatter cash
flow
• Accounts are 3 months behind
schedule
• Cash and Bank statement- too
little, too late
• Have we settled driver advance?
• Are charges as per standard
costs?

3. WebXpress Benefits

4. WebXpress Benefits Summary
Area Benefit Summary
Operations  Reduce data entry time by 70%
 Reduce tracking response time by 80%
 Improve connecting load by 30%
 Enforcement of contracts- 100%
Billing  Reduce billing cycle by 40%
 Online party ledger update & outstanding
 Shipment wise profitability available online
Finance  ONLINE cash & bank status of all location
 Tracking of Octroi paid anywhere
Octroi  Online Octroi Paid Vs. collection
 Uniform Chart of Accounts
 Reduce accounts entry by 70%
Online Accounts  No accounts data synchronization required
 Daily P&L location wise
 Information available only on a NEED TO KNOW basis
 No user can change any data or master tables

5. WebXpress Benefits Summary
Area Benefit Summary
Fleet  Eliminate duplicate payments to drivers for same expense
 Reduce fleet document expiry by over 90%
 Daily Fleet Location for each control location
Maintenance  Control on fleet expenses through escalation based approval
 Eliminate double payment for same maintenance expense
Tyres  Improve tyre inventory accuracy by over 70%
 Track tyre usage for a given vehicle
 Measure Tyre Cost Per KM including retread and scrap sale
Fuel  Upload data directly from Oil company data
 Attach fuel data to trip sheet and vehicles
 Set standard fuel cost for a route and approve

6. WebXpress Operations Benefits
• No data re-entry: In WebXpress
information is entered only once and
updated thereafter. This improves
productivity manifolds and reduces errors in
data. Also
• No data transfer: Data entered at any
locations is automatically available to
related locations. Thus, there is no need to
manually transfer data across locations.
• Discipline in workflow: All transactions in
WebXpress are dependent on completion of
previous steps. This ensures that a process
set by company is always followed
• Easy to use: WebXpress offers only those
options and menus that a user needs to
use. Combined with intuitive language and
uncluttered screens, using WebXpress is
easy even for high-school educated staff.
Before WebXpress
• Multiple entry at every hub
• Every truck is a surprise
After WebXpress
• No Data Entry at Hub ( Docket /
POD/DMRV)
• Advance information of what is coming at
least 4 hours in advance
• Customer priority can be known in advance
• Optimal utilization of truck load by pre-
planning
• Market vehicle planning

7. WebXpress Benefits- Finance
BILLING
• Faster billing: Online nature of
WebXpress allows bill generation,
submission and collection to happen
from anywhere.
• Lower working capital: A tighter
control on billing cycle improves
money flow and reduces need for
external funding. Also, timely action
helps to avoid or reduce bad debts.
• Outstanding reconciliation:
WebXpress maintains full details of
all payments made by a customer
across locations, for every docket.
This helps to reconcile outstanding
with customer and avoid disputes.
FINANCIAL CONTROL
• Track profitability: WebXpress
calculates profitability of every single
docket the minute it is delivered.
Thus, managers can immediately
decide whether a customer or a
location is profitable enough.
• Cash and Bank Management:
WebXpress makes it possible to get
daily cash and bank transactions of
all locations. Thus, funds can be
managed and deployed better.
• Cost control: It is possible to view
various cost heads across locations
on a daily basis. This helps to control
costs before they balloon.

8. WebXpress Benefits- Track & Trace
BENEFITS IN TRACK & TRACE
• Anytime-anywhere tracking: Tracking
information to customers can be provided
by all locations, even from a home PC or a
mobile. Customers like to work with
companies who can tell them what is going
on.
• On the way tracking: Using GPS and
WebXpress, it is possible to know exact
whereabouts of a consignment. Thus,
there are no blind spots left.
• Comprehensive tracking: WebXpress
offers all possible information from a single
screen. Thus, it is possible to view a
docket or a manifest, check vehicle details,
confirm delivery attempts etc.
CUSTOMER SELF SERVICES PORTAL
• Customers have their own login area and
check any details of their transactions.
• Customers are thus freed from calling
various offices of company.
• Customer can also use mobile devices to
track and trace their consignment.
• Customers can view and download bills,
Octroi receipts and POD copies from
anywhere in the world.

9. WebXpress Benefits- Octroi and Accounts
BENEFITS IN OCTROI MANAGEMENT
• Octroi payments are typically 10 to 1000
times freight income.
• With WebXpress it is possible to predict
likely Octroi liability. This helps to arrange
for funds for various locations.
• WebXpress reduces Octroi billing time and
tracks collection across locations.
• This helps to reduce gap between payment
of Octroi and receipt from customer and
save working capital.
ACCOUNTS
• Uniform Chart of Accounts: All users
across location use same set of ledgers,
this brings in uniformity of reporting costs
• Online accounts: All transactions are
posted automatically into relevant ledgers.
Thus, accounts are always updated.
• No synchronization: As all accounts are
stored centrally, there in no data transfer
and merging required
• Daily P&L: As there is no lag between
business and accounts, it is possible to
generate location wise Profit & loss on a
daily basis

10. SECURITY & ADMINISTRATION
• Secure data and masters: No individual can access all data
in WebXpress. Also, master tables can be changed only
centrally by authorized personnel. This results in highly
secure and reliable data.
• Accountability: WebXpress remembers who did what and
when. Thus, it is easy to track a transaction to an
employee.
• Need to know: WebXpress offers only those transactions
and data to users that they need to know. This makes life
simple for users and improves security.

11. How GPS + WebXpress will benefit
• For long haul routes, on the way tracking is essential
• Tracking from two sources: GPS and WebXpress, thus improved
accuracy
• Time entered for arrival will be matched with time given by GPS
system. This will reduce wrong time entry
• Estimate arrival time on the fly: Based on historic data, we can
predict arrival time of a vehicle
• Better view of supply chain for customers: Customers can find
where their invoice number is. This will help them plan their
inventory better
• Combined with RFID/ Bar code, GPS can improve warehouse
productivity
• High value consignment tracking- a GPS device can be attached to
a high value consignment to track it all the way

12. Thank You
KEEP IN TOUCH
Headquarters Regional Sales Office
114, Sundervilla, S. V. Road,
Santacruz (West), Mumbai – 400052
+91 93 232 428 02
+91 22 325 735 60
ECFY Consulting Pvt. Ltd.
107, First Floor, Suncity Trade Tower,
Sector–21, Gurgaon – 122001
+91 93 117 363 59
info@webxpress.in www.webxpress.in