Project planning and Management training: MS Project
Project Execution Strategy
Project Management
Quality
Safety
Risk Management
Design/Develop/Program
Implementation
Documentation
Training
Benefits of Sound
Project Management
Benefits of Sound Project Management
Less overall project cost
Less strain on working capital
Effective use of resources
More timely project completion
Higher quality of the final product
4. H.K Werku (PhD)
Less overall project cost
Less strain on working capital
Effective use of resources
More timely project completion
Higher quality of the final product
Benefits of Sound
Project Management
5. H.K Werku (PhD)
Unclear objectives
Lack of senior management support
Lack of effective project integration
Inadequate funding
Change in business priorities
Original assumptions invalid
Ineffective team
Lack of effective communication processes
Common Pitfalls
6. H.K Werku (PhD)
Project Management Overview
What is a project?
What is project management?
What is project success?
What factors determine project success?
7. H.K Werku (PhD)
Project Management Overview
What is a project?
When a task..
Has a defined
objective
Has a deadline
Requires integration of
knowledge and
experience from
various organizations
12. H.K Werku (PhD)
Factors in Project Success
• Project Management Philosophy
• Project Management Role and Responsibility
• Project Management Principles and Practices
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Project Management Philosophy
The “Golden Rule” of Project Management is
three words:
Plan
Organize
Control
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Project Management Role and
Responsibility
Project Execution
Maintain Customer Relations
Create a Positive Environment
15. H.K Werku (PhD)
Project Management Role and
Responsibility
Project Execution plan
Project Execution Strategy
Project Management
Quality
Safety
Risk Management
Design/Develop/Program
Implementation
Documentation
Training
16. H.K Werku (PhD)
Project Management Role and
Responsibility
Customer Relations
Develop
Communication
Ensure Timely
Participation
Include the Customer
on the Project Team
Develop Trust and
Confidence
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Ways To Create A Positive Work
Environment
Build trust
Communicate positively and open
Expect the best from your staffs
Create team spirit
Give recognition and appreciation
Be approachable
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Project Management Principles
and Practices
Define Project Objectives
Develop Project Execution Plan
Define Baselines for Control
Manage Risk
Close out Effectively
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Define S.M.A.R.T. Project Objectives
S pecific
M easurable
A ssignable
R ealistic
T ime related
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3.1 It CREATE A PROJECT PLAN:
1st How to open MS-PROJECT MANAGEMENT 2007
Steps
• Start all programs MS office MS-office project
management 2007
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3.1 It CREATE A PROJECT PLAN:
2nd Setup your project:
Click file click properties
Title : Ground Plus Two Building
Manager : Abdilfetha
Company: Amoud University
32. H.K Werku (PhD)
3.1 It CREATE A PROJECT PLAN:
3rd set up default values
How to set up default value??
Steps to create project default values:
1. click tools (from the menu bar)
2. options, displays the following option dialog
box (e.g. schedule tab)
33. H.K Werku (PhD)
3.2 CREATING TASKS IN MS-PROJECT
MANAGEMENT:
You can write the task in the task name
Or
You can copy and paste from Ms word or ms excel
The default start date is the same as the project start date.
Here after you can insert the appropriate time duration for
each task
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3.2 CREATING TASKS IN MS-PROJECT
MANAGEMENT:
You are also supposed to determine the starting
and ending time of each task under the column
START and FINISH columns respectively.
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3.2 Link the task
How to link the task ?
Select the all the tasks (under task name) and then
click “link task- ”
Or
in the menu bar (or ctrl+f2), automatically tasks will
link each other in the rule of finish to start principle
• To unlink click the unlink tasks symbol ( ) or
ctrl+shift+f2
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3.3 CREATE A SUMMARY TASK
How to create a summary task?
Step 1. Highlight sub tasks of a particular task
Step 2 . Click indent ( from tool bar),
Step 3. repeat step 2 for all tasks and subtasks
as necessary
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After you create a new project management you are
expected to perform two main things before you start
anything in your project.
1. Determine when the project will start and end.
You are also required to set the “schedule
from”- Project start date or Project finish date
2. Setting a calendar
3.4 PROJECT IN FORMATION:
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To do the above to main points follow the following
steps:
1. Click project tab from the menu bar
2. Click project information
Then make necessary adjustment as per your
requirements.
3.4 PROJECT IN FORMATION:
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Base calendar consists of:
• 24 hours (12:00 am -12:00 am, mostly
applicable in factories)
• Standard: (8:00am-12:00pm and 1:00pm-
5:00pm: Monday to Friday as working day,
Saturday and Sunday as nonworking day)
• Night shift (12:00 am-3:00am, 4:00am-
8:00am, 11:00pm-12:00am)
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3.4 CREATING A NEW CALENDAR
Steps to create a new calendar
• Step1. Click tools from menu bar (alt+T)
• Step2. Click changing working time, then you
will get the following screen
• Step3. Click create new calendar from the
displayed screen, then you will get:
• Step4. Click ok
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3.4 CREATING A NEW CALENDAR
You can modify work weeks. How?
Step1. Click work weeks tab from the change
working time screen
Step2. Click details, then you will get
42. H.K Werku (PhD)
To modify work weeks of a calendar
Step3. In the above screen you have three main option radio
buttons (1, 2, and 3), Use
option one if you don’t make any kind of change to the default base
calendar
option two if you only need to set days to nonworking time
option three if you need the new calendar to customize as per your need
(use it here)
Step 4. Make necessary modifications days from Sunday to
Saturday and their respective working time.
Step5. Click OK
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Exceptions:
• MS project has special feature which can help
you to create a calendar as per your project
plan.
• This tab will help you to create exception days
of a week, month, a year; it can be also a day.
For example New Year, mayday, or company
holiday etc……….
46. H.K Werku (PhD)
Exceptions:
Click tools from menu bar (alt+T)
Click changing working time
Step1. Click exceptions tab
Step2. Write name of the exception under the
name field and determine the start and end date
of the exception (in this example New Year,
6/27/2012 to 1/1/2015)
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Steps to make a calendar as global
template
1. Click tools from menu bar
2. Click organizer, you will get the following
screen
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1.5 Resource Pool:
Resource can be people, equipment, material
or service that are needed to complete various
tasks.
The amount of resource affect the scope and
time of the project
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1.5 Resource Pool:
Registering all your project resources:
How???
Steps: (View resource sheet), then register
all your resources here under the following
sheet
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Payment for Resource
1. Click view from menu bar
2. Click specify people and equipment for the
project
3. Assign payment
To change USD $ to ETB
Tools +++option+++view+++ change $ to ETB
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Identifying Critical Path
• Click Format Gantt char wizard click
next
what kinds of information do you want to
display
Critical path Next
format it
CP Determine the project completion date
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Create mile stone
• A milestone is a reference point that marks a major
event in a project and is used to monitor the project's
progress.
• Any task with zero duration is automatically
displayed as a milestone.
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Create mile stone
Add new task
review by external consultant
Revise BOQ
1. Click the task name
2. Click task information
3. Click Advanced
4. Click Set as a millstone
Or
set the duration zero days
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How to add new task or delete task
• Pre construction phase
– Design phase
• Architectural design
• Structural
• Electro mechanical
• Sanitary
– Prepare BOQ
• Review BOQ
– Tendering
• tender evolution
• Contract Award
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Link the newly added tasks
1. Click the task name
2. Click Task information
3. Click Predecessor
