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Success Tips & Traps for Boosting Parent Participation in your PTA

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Success Tips and Traps for Boosting Parent Participation in your PTA, TexasPTA 2017 Conference Presentation by facilitator, Karen Bantuveris, Founder & CEO of SignUp.com

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Success Tips & Traps for Boosting Parent Participation in your PTA

  1. 1. @SignUp.com SignUp.com/TXPTA Success Tips & Traps for Boosting Parent Participation in your PTA Facilitator: Karen Bantuveris Founder & CEO SignUp.com
  2. 2. @SignUp.com SignUp.com/TXPTA AGENDA 2 •  Parent Par6cipa6on Pain Points •  What is SignUp.com •  Journey of a Parent Volunteer •  Success Strategies •  Trust-Breaking Traps •  Recogni6on & Feedback •  Back to School Bonus Tips
  3. 3. @SignUp.com SignUp.com/TXPTA What are your biggest Parent Participation pain points? OUCH!
  4. 4. @SignUp.com SignUp.com/TXPTA Q: WHY PARENT PARTICIPATION?
  5. 5. @SignUp.com SignUp.com/TXPTA Involvement Improves Student Performance & Builds Commitment… to our Schools, to our Communi6es and to ALL our Children! A: WHY PARENT PARTICIPATION?
  6. 6. @SignUp.com SignUp.com/TXPTA Thanks to Chris Jarvis, @RealizedWorth JOURNEY OF A PARENT VOLUNTEER
  7. 7. @SignUp.com SignUp.com/TXPTA Please select the following reasons that describe why you do not volunteer more at school. Please select all that apply. 73% 21% 14% 13% 4% 3% 3% 2% 1% Work schedule conflicts Too busy Never asked to volunteer Caring for others during the day Poor communica6on- too many emails, etc. Teacher doesn't welcome volunteers School doesn't welcome volunteers School as too many volunteers Conflicts with parent group or room parent n=188 WORK IS THE MOST COMMON BARRIER
  8. 8. @SignUp.com SignUp.com/TXPTA TEACHERS FIND PARENTS UNRELIABLE 58% 48% 45% 36% 32% 9% 9% Parents not showing up for volunteer ac6vi6es The 6me to prepare informa6on/ac6vi6es for volunteers Concern for students/classroom confiden6ality Organizing/managing volunteers Disrup6on of regular classroom rou6nes Other None of the above n=646 What are areas of concern or difficulty using parent volunteers? Please select all that apply.
  9. 9. @SignUp.com SignUp.com/TXPTA n=475 n=601 Parents: Do you wish you could volunteer more at school, less, or are you volunteering just the right amount for you? Volunteer More 43% Right Amount Less 2% Do not wish to volunteer 2% Too Few Volunteers 45% Right amount Too many 1% Educators: Do you feel there were too few, just the right amount, or too many volunteers in the 2012-13 school year? BOTH GROUPS WANT MORE PARTICIPATION
  10. 10. @SignUp.com SignUp.com/TXPTA SignUp.com − THE EASIEST WAY TO BRING PEOPLE TOGETHER
  11. 11. @SignUp.com SignUp.com/TXPTA SAVING TIME = BIG TRACTION THEY SIGN UPYOUR PLAN WE REMIND EASY! 12 Million People Organized 37 Million Spots Filled
  12. 12. @SignUp.com SignUp.com/TXPTA WHY LEADERS & VOLUNTEERS LOVE US SAVE TIME BOOST Volunteer Turnout REDUCE Leader Burnout BUILD Loyalty & Donors 99% of Organizers & 95% of Volunteers would refer SignUp.com to a friend or colleague.
  13. 13. @SignUp.com SignUp.com/TXPTA SIGNUPS MADE SIMPLE •  Volunteer Interest Forms •  Cafeteria •  Carnivals •  Concessions •  Classroom •  Hospitality •  Library •  Office •  Trips •  Fees •  PickUp/DropOff •  Book Fairs •  Tailgates •  Talent Shows •  Walkathons
  14. 14. @SignUp.com SignUp.com/TXPTA GROUP PAGES Post all your SignUps on one shared Group Page. Parents can sync commitments to eCalendars, swap spots, and more!
  15. 15. @SignUp.com SignUp.com/TXPTA 015 FRESH & FUN THEMES Over 1500 themes, badges and logo combinations for your SignUps.
  16. 16. @SignUp.com SignUp.com/TXPTA ORGANIZE ON THE GO! Manage SignUps, invite participants, make assignments and more – from any device!
  17. 17. @SignUp.com SignUp.com/TXPTA 17 GET STARTED NOWFOR EVERYTHING YOU ORGANIZE Field Day & Festivals Back to School Teacher Appreciation Library & Bookfair Concessions Walkathons & Races Parties & Potlucks Class Helpers
  18. 18. @SignUp.com SignUp.com/TXPTA 1.  Go Wide 2.  Think Flexible 3.  Tune In 4.  Just ASK 5.  Get Specific SUCCESS STRATEGIES
  19. 19. @SignUp.com SignUp.com/TXPTA •  Focus on broad par6cipa6on •  ALL involvement is important •  Cul6va6ng future leaders, champions & donors 1. GO WIDE
  20. 20. @SignUp.com SignUp.com/TXPTA Something for Everyone •  Ongoing •  Special events •  On-the-Go •  At home •  Weekend •  On-line •  Special Skills & Interests 2. THINK FLEXIBLE
  21. 21. @SignUp.com SignUp.com/TXPTA Family Needs? •  Working •  Immigrant •  Military •  Grandparents •  Small kids •  Dads 3. TUNE IN
  22. 22. @SignUp.com SignUp.com/TXPTA Several AWESOME Programs… A SHOUT FOR DADS!
  23. 23. @SignUp.com SignUp.com/TXPTA •  Customize Engagement and Opportuni6es to meet diverse needs of YOUR Community! •  Which flexible solu6ons apply to your community? ACTIVITY: 10 Min. Small Groups
  24. 24. @SignUp.com SignUp.com/TXPTA 1.  Go Wide 2.  Think Flexible 3.  Tune In 4.  Just ASK 5.  Get Specific SUCCESS STRATEGIES
  25. 25. @SignUp.com SignUp.com/TXPTA "Have you thought about how you would like to get involved this year?" 4. JUST ASK – MAGIC SENTENCE
  26. 26. @SignUp.com SignUp.com/TXPTA ! Overuse of any channel gets ignored/ avoided 4. JUST ASK – MIX IT UP
  27. 27. @SignUp.com SignUp.com/TXPTA 1.  (Newsle)er) Cafeteria Lunch Volunteers needed – please email mary@schoolPTA.org if you can help on Mon. or Tues. (or just show up, THANKS!) 2.  (Reminder Text) Urgent: 5 Volunteers needed in the Cafeteria next week on Mon. at 11am or Tues. at noon. Please let me know if you can help – thanks! 3.  Urgent: We need your help in the cafeteria next week to give our teachers a well-deserved break (and your kids will LOVE seeing you by day). Please click here to choose a fun 50 min. shiY. THX! SignUp.com/go/LunchVolunteers 5. GET SPECIFIC
  28. 28. @SignUp.com SignUp.com/TXPTA 1. Go Wide 2. Think Flexible 3. Tune In 4. Just ASK 5. Get Specific SUCCESS STRATEGIES
  29. 29. @SignUp.com SignUp.com/TXPTA 1.  Only reaching out when you need something 2.  Not calling back/confirming interest 3.  Not reminding people 4.  Not needing ‘em when they show up 5.  Keeping ‘em too long 6.  Calling on same 10 people/clique 7.  Not sharing results 8.  Not thanking ‘em TRUST-BREAKING TRAPS
  30. 30. @SignUp.com SignUp.com/TXPTA RECOGNITION & FEEDBACK Thanks to Chris Jarvis, @RealizedWorth ACCELERATE THE JOURNEY
  31. 31. @SignUp.com SignUp.com/TXPTA •  Face-to-Face •  Photo Walls •  Personal Leoers •  Newsleoer Shouts •  Hours Awards •  Social Media •  Stats & Thermometers RECOGNITION
  32. 32. @SignUp.com SignUp.com/TXPTA ASK FOR FEEDBACK •  How can we improve? •  What are your most/least favorite ac6vi6es & events? •  I feel … –  welcomed –  valued –  that my opinions and sugges6ons maoer
  33. 33. @SignUp.com SignUp.com/TXPTA Committee Picker/ Volunteer Interest 1.  Welcome Leoers 2.  Share How Volunteers Make A Difference 3.  Social Events 4.  New Parent Coffee 5.  ASK visibly and open 6.  Capture ALL interest & ACT on it! BACK 2 SCHOOL BONUS TIPS
  34. 34. @SignUp.com SignUp.com/TXPTA BOOST PARENT PARTICIPATION FREE PREMIUM @ SignUp.com/TXPTA
  35. 35. @SignUp.com SignUp.com/TXPTA JOIN US! @SignUpdotcom Pinterest.com/ SignUpdotcom Facebook.com/ SignUpdotcom Try it free: SignUp.com/Demo Get the presentation: SignUp.com/TXPTA

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