1. Community
Services Recreation Facility Services Branch
HAZARD ASSESSMENT and CONTROL
Description of
Work Area: Completed by: Donna Hamel, James McIvor
Date Created: Sept. 25th 2009
Pyramids, Muttart Reviewed by: All Muttart Staff
Greenhouse, Conservatory Previous Review: 2007
Classrooms,
Administration
Approved by: Judith Rohovie, Chris Johnson
Events
Action Target
Hazard S P E Rate1 Existing Controls S P E Rate2 Further Controls
By Date
1. On site emergency / 3 3 1 7 a) Emergency Procedures and 2 3 1 6 PA system upgrade Judi R. 2011
threat of emergency High staff trained in their use. Moderate to include pyramids
b) Emergency Equipment – Vests, and offices when
 A fire, robbery, explosion quick procedures, fire funding is available
(or bomb threat), medical extinguishers, first aid supplies,
emergency (heart attack), etc. available for use.
chemical spill, etc. c) For chemical spills appropriate
PPE – suit, gloves, respirators
d) Building fire alarms and
sprinklers
e) Orientation to building for new
employees - Exits, Fire
extinguishers, First Aide
equipment, emergency
procedures,
http://ecity/AppForms/HRForm
s/Orientation/Checklistemploye
e.pdf
f) Good signage on emergency
exits
g) Staff on site trained in First
Aid, CPR and AED available to
help
h) Fire / emergency drills
conducted annually, real
emergency drills, and
1
without controls in place
2
with existing controls in place
Page 1 of 8

2. debriefings.
i) Cash handling procedures
2. Workplace Violence – 3 3 2 8 a) Restricted access onto building, 2 3 1 6
against and between - High - card access Moderate Add Joe Craven 2010
colleagues, patrons and b) Perimeter Checks: Checking more
public. Resulting in inside and outside the facility secur
physical, emotional or looking for suspicious persons ity
physiological trauma and or things came
injuries. c) Panic button, door sensors. ras James
d) Usually other staff available for - in pavilions and McIvor
 Dealing with unauthorized support. greenhouse areas 2009-
entry into the facility and e) Non-violence crisis intervention 2010
grounds by the public. training and certification.
 Diffusing tense situations f) Corporate Administrative Implement Security James
 Armed Robbery and thefts Directive and Procedures audit McIvor 2010
A1438 address the issue. recommendations
g) Emergency procedures
h) First aid trained staff on site Staff to receive Muttart
available to provide help. Non-violence crisis Safety
i) Corporate Identification Cards. intervention Committee
Policy A1434 training. 2009 /
j) Radios - to improve 2010
communication Prepare opening
k) Security cameras check in and
l) Cash handling procedures closing procedure.
m) Radio check in procedure
n) Locking doors / gates &
arming building at night
o) Security audit (2008)
3. Ergonomics 2 3 2 7 a) Ergonomically designed 1 1 3 5
High furniture (desks & chairs) Moderate
 Musculoskeletal injury b) Ergonomic reviews of Review and Muttart 2009 /
and/or reduced equipment / furniture implement Safety 2010
productivity due to poor positioning by City of ergonomic review Committee
and incorrect workstation Edmonton Ergonomic recommendations
set up or design. Consultant
 c) Staff awareness of proper
sitting / working positioning
Corporate Ergonomist injury
prevention tips
d) Public Works’ accommodation
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3. staff approving all work space
design moves, etc.
e) Corporate purchasing standards
in place to address acquisition
of new office furniture.
f) Staff medical concerns related
to office equipment use / design
reported to their supervisors, for
action.
g) Staff exercise & stretching
Stretch Better, Feel Better
Video Program
4. Motor Vehicle Accidents 3 2 3 8 a) Valid driver’s license 2 1 3 5 Ensure defensive James March
(off & on work site) High b) Business insurance coverage for Moderate driver training McIvor 2010
(bobcat, personal personnel vehicle.
vehicles, City vehicles) c) Traveling on official city
business City policy regarding Training for Bobcat
 Injuries while driving car rental A1415F. operation
(to/from work, and during d) Safe driving and vehicle Defensive Driving James Feb.
business hours). operating practices Courses McIvor 2010
 Injuries while in a motor e) Defensive Driving Courses for
vehicle while conducting those who are driving daily
some work related activity f) Competent to operate
on facility grounds and off g) Equipment & site inspections
site. before work begins
 Injuries while operating h) Staff reporting unsafe
heavy equipment - to equipment or conditions
operators and bystanders. i) Equipment operator manuals
j) Staff training on use of each
City owned piece of equipment,
bobcat, trucks
k) Wearing the proper PPE - ear
plugs or ear muffs, hard hat,
safety glasses, masks, etc. - for
the equipment being used.
l) Fleet safety requirements and
training
m) Mentorship program
5. Working alone – (after 3 3 3 9 a) Phones, radios and cell phones 2 2 3 7 security camera Joe Craven 2010
regular hours, special High (a couple) are available for staff High project - Increase #
events and during and staff are required to carry of security cameras
Page 3 of 8

4. normal working hours) them when working alone. to include Pyramids
b) Trades sign-in sheets sign and Greenhouse
 As a result of working in/out log system. Areas
alone, staff have additional c) Restricted access into building -
exposure to emergencies, card and key access - Corporate
violence, etc. where no- Identification Cards. Policy
one else is available A1434
nearby for immediate aid. d) Building sensor / security
 Weekend Growers, Host, system (exit guards)
hostess staff e) Police drive by inspections
 Where one staff member is f) Security cameras
required to work - during, g) Usually - Other staff available
before and after special for support (staff escorts).
events and performing h) Violence in the Workplace
various maintenance work training. Violence in the
Workplace Q/A
i) Emergency procedures.
j) Radio check in procedure
6. Unsafe Equipment or 2 1 2 5 a) Monthly safety inspections 1 1 1 3
chemical exposure Moderat b) Staff reporting unsafe Low
e equipment or conditions
 Office equipment not c) Safety committee discussions to
properly maintained or address any unsafe conditions.
having appropriate safety d) MSDS sheets
devises (laminator, paper e) First aid kits and staff trained in
cutter, air compressor for first aid.
filling balls, etc). f) Staff trained on equipment use
 Chemicals used in office and correct storage
(cleaning, photocopier, g) Proper PPE - gloves, goggles
etc.)
7. Trips, Slips & Falls 2 2 3 7 High a) Wearing appropriate footwear 2 1 3 6 Develop a list of Donna Dec.
for the conditions. Moderate confined spaces and Hamel / 2009
 Outdoors, walking on ice, b) Personal awareness of various fall hazard work Christine
tripping on uneven trip & slip hazards were ever activities to ensure Deputat
surfaces, etc. you are. that staff are
 Falling from ladders or c) Report conditions that are appropriately
high places unsafe and require maintaining protected. Identify
 Indoors - tripping on plant (i.e. excessive Ice, loose cords, any engineered
material, edging, uneven etc.). controls needed
surfaces, boxes, cords, d) Safety inspections and random (both inside and
stairs, mats, carpet, etc. inspections. Actions taken to outside of building)
 Inside slipping on tiled correct and report potential trip
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5. floor hazards immediately.
 Slipping on wet surfaces e) Proper work practices are
 tripping on uneven followed, lifting, moving heavy
surfaces, edging, rocks, objects, storage of supplies,
logs. etc. housekeeping / cleaning.
 Climbing ladders f) First aid kits and staff trained in
first aid.
g) Proper PPE - shoes, role secures
h) OH&S Safety Alerts & videos
http://ecity/employeeinformatio
n/safety_wellness/safety-period-
videos.aspx
http://ecity/employeeinformatio
n/safety_wellness/safety-
bulletins-and-incident-
alerts.aspx
i) Understand confined space and
fall protection legislation http://
ecity/employeeinformation/safet
y_wellness/explanation-
guides.aspx including signage
j) Guard rails
8. Bodily fluids 2 3 3 8 a) First aid kits and staff trained in 1 2 2 5
High first aid. Moderate
 Exposure to infections and b) Staff trained on proper handling
diseases from bodily fluids - wash hands, use sanitizer
(blood, vomit, etc.) - c) Safety inspections
cleaning, applying first d) Proper PPE - gloves, easily
aid, lost in found accessible
e) Provincial OH&S Biohazard
information
http://employment.alberta.ca/cp
s/rde/xchg/hre/hs.xsl/136.html#
bacteria
Page 5 of 8

6. 9. Use, set-up and storage 2 2 3 7 High a) Training on proper lifting 2 1 2 5
of rental/programme techniques. Moderate Review storage and James 2010
tables, chairs and b) Provincial publications on handling of rental McIvor
equipment correct lifting - equipment
 Improper lifting of heavy http://employment.alberta.ca/cp
objects (weights) s/rde/xchg/hre/hs.xsl/136.html Review moving the Dawn
 Equipment not stored c) Staff training on use of each tables, chairs etc. Linman
properly causing trip piece of equipment to prevent patron Dec.
hazards. d) Daily equipment inspections distractions and 2009
 Equipment itself may e) Equipment operator manuals injuries.
cause injures - falling, f) Signage, stickers & instructions
tripping, pinched fingers, for proper use (Tricep pulldown Secure equipment James
hitting heads, poking eyes, extension) - putting away used operator manuals McIvor
tripping on mats, etc. equipment for staff use if
 Set up of decorations in g) Supervision of equipment usage needed Dec.
atrium 2009
10. High sound volumes - 2 2 3 7 High a) Staff training for proper volume 1 1 2 4 Low Monitor decibel Dawn Dec.
settings levels of live bands LINMAN 2009
 Noise distractions impact b) Staff orientation to equipment and steario
proper supervision and c) Signage on or near stereo, AV equipment.
dealing with incidents systems
 Long term high volumes
may adversely impact
hearing
11. Heavy safe door and 2 1 3 6 a) Staff orientations and training 1 1 3 5 Post Signage Greg Witt Dec.
sharp cupboard door Moderat on closing doors, and use of Moderate 2009
edges e safe
b) Daily visual furniture
 This furniture combined inspections
with limited space c) Signage, stickers & instructions
provides an environment for proper use (safe)
for staff injuries from d) Regular staff awareness /
crushing & pinching messages
fingers, hitting toes & feet,
scraping and hitting heads,
etc.
12. Unsanitary garbage and 3 2 3 8 High a) Use tongs to handle needles, 1 1 3 5 Signage and
sharp objects (needles) in b) Wear protective gloves, safety Moderate training
facility glasses,
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7. Being injured while c) Store needles in a Hazardous
cleaning facility Material (Sharp’s) Container/-
 Bio Hazard disposal and Follow SOP
clean-up - removal and d) First aid training, kits and
safe storage of hypodermic responders
needles, blood, etc. e) Regular safety talks (seasonal)
Dirty & unsanitary objects -
passing diseases
13. Using unsafe equipment 2 2 2 6 a) Staff reporting unsafe 2 1 2 5 Review James Dec.
or the improper use of Moderat equipment or conditions Moderate completeness of McIvor 2009
equipment e b) Equipment operator manuals / staff training
instructions program for
 Equipment not properly c) Staff training on use of each chainsaw operation
maintained or not having piece of equipment
appropriate safety devices, d) Wearing the proper PPE -
for work involving - sharp chaps, work gloves, full face
hand tools (shrub cutters), shield, Ear plugs, hard hat,
chainsaw, which results in safety glasses, masks, and steel
bodily injuries, cuts, debris toed boots - for the equipment
in eyes, etc. being used.
e) Equipment & site inspections
For work around facility, before work begins
pressure washing, power f) First aid training, kits and
saws, snow removal, etc. responders
14. Lifting or Moving Heavy 2 2 3 7 a) Obtain help of other facility 2 1 3 6
objects High staff for heavy work (some Moderate
tasks require 2 or more staff)
 Back injuries, pinched b) Ability to contract out heavy
fingers, work
c) Equipment available to assist
From lifting heavy objects, with heavy lifting
rocks, bales of soil and d) OH&S information on Heavy
peat moss, large pots, lifting Utilize proper lifting
hanging baskets, props, techniques.
logs etc. e) PPE - gloves, etc.
f) Regular safety talks
Lifting watering cans to
high locations
15. Building Features a. Scheduled building Review Glass Donna
maintenance Upgrade above Hamel
Page 7 of 8

8. Glass Ceilings - possible 8 b. Safety inspections 6 Atrium
falling glass 3 2 3 High c. Trades repair requests 3 1 2 Moderate
Lots of Water pipes - d. Employee orientation to
possible floodings building -use care -n green
houses
Sharp edges, lots of exposed e. Emergency procedures
pipes, edges on flower beds f. Netting under glass in some
areas
16. Hazardous Chemicals on 2 1 2 5 a) Safety inspections 1 1 2 4
site (Fertilizer, pesticides, Moderat b) Wearing the proper PPE - work Low
fungicides, cleaners, paint e gloves, full face shield, safety
 Burns, chemical releases glasses, masks, coveralls, Spray
into the environment, suits, gloves, respirators. etc.
being poisoned, etc. - c) Staff reporting unsafe
while working with paint, equipment or conditions
fertilizer, pesticides, d) MSDS sheets
cleaning, etc. e) First aid kits and staff trained in
 Combustible materials first aid.
may explode or ignite f) Spill kits
causing significant g) Emergency procedures (enviso
damage or fires reporting)
h) Hazardous chemicals and
flammable liquids must be
stored as per legislative
requirements - with proper
signage.
Comments: Assigned Value 1 2 3
Severity First Aid Lost Time Injury Fatal
Probability Unlikely Probable Likely
Exposure Rarely (<1/month) Often (3 times/week) Every Day
Rating Serious 7, 8, 9 Moderate 5, 6 Low 3, 4
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