1. Inspiring Excellence
Fire Safety - Emergency
Preparedness Plan and Evacuation
Process
“Planning is the key to survival”
By:
Dr (Brig) Hirak Kar
Verde Ventures Pvt Ltd.
Organised by

2. Inspiring Excellence
What Is A Disaster ?Disaster due to Fire
is a sudden,
calamitous event
bringing great
damage, loss,
destruction and
devastation to life,
property and
environment.

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Everyday News on Destruction due to Fire

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Agenda
Fire Safety Management
• Fire Risk Control
• Fire Risk Assessment
• Fire Load Calculation
Emergency Preparedness Plan
Evacuation Process

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Fire Threat Perception
We must brainstorm the worst case scenario.
We must ask ourselves…….
What would we do if the worst
happened?
What if fire broke out in the gas bank?
?
What if fire broke out at night?
What if fire broke out in the main
office?

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Steps in hazard identification and risk assessment
Identification
Elimination and Substitution
Engineering Control
Administrative Control
Protective Equipment

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Risk Calculation Methodology
A Risk Calculator can be developed to determine the risk level of an
organisation based on the following parameters:
 Probability of fire
 Scale of fire
 Fire load
 Number of people exposed in the working area
 Probable duration of fire if it occurs
 Detection time of fire
 Severity
 Existing control to mitigate the fire
Note: Weighted average and onsite evaluation scoring to assess the criticality value have to be
considered for each parameter.

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Risk Ranking Matrix
Likelihood
1 2 3 4 5
1
2
3
4
5
Severity
High Risk High Risk
Extremely High
Risk
Extremely High
Risk
Extremely High
Risk
High Risk High Risk High Risk
Extremely High
Risk
Extremely High
Risk
Low Risk Low Risk
Medium Risk Medium Risk Extremely High
Risk
Low Risk Low Risk Medium Risk Medium Risk Medium Risk
Low Risk Low Risk Low Risk Low Risk Low Risk

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Emergency Preparedness Plan

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Emergency Preparedness Plan
An Emergency Preparedness
Plan is envisaged to provide
guidelines for the personnel of
the establishment to effectively
combat the emergency
situations that might arise.

11. Inspiring Excellence
Loss Exposure Analysis
The Emergency Response Plan must be based on a
systematic and comprehensive assessment of risks to
identify emergency needs.
 What can happen?
 How likely is it to happen?
 How severe could it be?
 How frequently could it occur?
 What shall we do about it?

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Essential Components of an Emergency Preparedness Plan
• Definition of Roles and Responsibilities
• Emergency Reporting Procedures
• Designation of Control Centres
• Evacuation Procedures
• Work Shutdown Procedures
• Procedures for Control of Hazardous Materials
• Search and Rescue Plan
• “All Clear” and Re-entry Procedures
• Control of Visitors and Contractors
• Plans for “Off-Site” Emergencies

13. Inspiring Excellence
Command And Control
The Overall Commander designated in
the Emergency Preparedness Plan should take
over charge at the earliest.
In case he is NOT present at the site, the next
incumbent should take over control of the
situation.

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Emergency Teams
• Fire Response Teams
• Security Teams
• Crisis Management Teams
• Rescue Teams
• First-Aid and Medical Teams
Regular training of these
teams is very essential

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• Sound the fire alarm
• Gather at the safe assembly point.
• Switch off the power supply.
• Inform security.
• Inform the fire brigade if
necessary.
• Call the ambulance, if required.
• Inform all concerned
Actions in Case Of Fire
• Try to contain and extinguish the fire.

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Proactive Safety Management
Identify all
Loss
Exposures
Evaluate the
risk in each
exposure
Develop a
plan
Implement
the plan
Monitor the
plan
Emergency Preparedness Plan

17. Inspiring Excellence
Evacuation In Case of Fire
• Participation of Senior Management and
conduct of realistic drills
• A clear chain of command and designation
authorized to order evacuation and/or shutdown
• System of accounting for personnel following an
evacuation
• Marking of primary and secondary evacuation routes
• Procedure for alerting and evacuating physically
challenged persons who may require additional assistance
– buddy system

18. Inspiring Excellence
Evacuation in Case of Fire
• Evacuation wardens designated for
each department to ensure evacuation and
and account for personnel
• Visible directions to emergency exits
• Briefing of contractors and visitors
• Provision of training and PPE to „ rescue team‟
• Designate employees who will continue or shut down critical
operations during an evacuation. These people must be capable
of discerning when to abandon the operation and vacate the
area.

19. Inspiring Excellence
Appoint
Administrator
& Coordinators
Conduct
Emergency
Needs
Assessment
Develop a
Comprehensive
Plan
Conduct
Training
Conduct
Realistic Drills
& Exercises
Conduct
Lessons Learnt
Exercise
Review, Update
& Improve
Take Home Points

20. Inspiring Excellence
EnvironmentHealth & Safety Social
Food Safety Quality IT Security
Risk Management and Business Excellence
Sustainability
People
Excellence
Assessment
Consulting
Training
Verde Ventures Pvt Ltd

21. Inspiring Excellence
Thank You
www.verde.co.in
hirak.kar@verde.co.in