When smarter procurement means... a webinar from OpusCapita

1. Internal21.4.2017 Presentation name1
A webinar from OpusCapita
April 19, 2017

2. Internal
Agenda
• Introductions
• Case
– Global Shipping and MRO
• Case
– Rental equipment & services
• Closing remarks
21.4.20172

3. Internal
Rowan Lemley (host)
Introductions
21.4.20173
Dirk Fischbach
Head of Procurement & Invoice Automation

4. Internal4
OpusCapita by the numbers
Company:
• Founded 1984
• Over 2100 employees
• Revenue €257 million (2015)
Buyer-Supplier Ecosystem:
• 8 000 customers in over 100 countries
• ~100 000 suppliers
• 600 million transactions annually, 200 million
processed purely electronically
• 40 million different products bought and sold

5. Internal
Procurement with OpusCapita
9/7/2016 Presentation name5
Catalog Management
Import, approve and
enrich supplier catalogs
Guided Buying
Search, find, buy
Supplier Engagement
Qualify, contract and
manage suppliers
Spend Analysis
By supplier, category,
BU or individual
OpusCapita eProcurement
Reporting and
Analytics
Procurement
Supplier
Engagement
Catalog
Management
Web Shop
SaaS

6. Internal
What is Smarter Procurement?
21.4.20176

7. Internal
Industry: Shipping, logistics,
oil & gas
130+ countries
89,000 employees
Goals: Speed, cost savings, consistency

8. Internal
Procurement challenges for Maintenance, Repair &
Operations (MRO)
• are primarily generated by the EAM system
• represent a high volume of procurement
items
• typically require additional procurement
intervention
• link spare parts to source of supply
• acquisition consumables and services as
part of the planning process
• ensure maintenance spend settles to the
correct work order
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Maintenance requisitions in
asset intensive industries
Maintenance needs to

9. Internal
Making MRO work
• Benefits for Maintenance
– One-stop-shop for parts, materials and
services
– All requisitions scoped during maintenance
planning process
– All maintenance spend linked to the work
order
• Benefits for Procurement
– Increase in hands free procurement
– Reduction of maverick spend
– Improved supplier relationships
21.4.2017 Presentation name9

10. Internal
Automated Replenishment Process
Automatic Requsition Creation
1. External System (e.g. SAP) sends a WebService call to OPC with a set of parameters.
Those allow to find and order a list of required Materials.
2. Shopping Cart is created automatically based on the restriction parameters passed in WebService
call.
3. Shopping Cart submitted, regular Procurement workflow started.
WS call
OPC
Solr
Based
search
• ExtProdId
• Vendor Part No
• Manuf. Part No
• Quantity
• Delivery Date
• Uom
>1 Product found
Use cheapest
Price to select
preferred product
SAP Products
added to
Shopping
Cart
Submit
Cart
Regular
Wflow

11. Internal
Industry: Construction equipment
rental & services
10 countries
€665m revenue (2016)
Goals: Easy find, easy buy.

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The Challenge for End Users
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How to choose
– time is money

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Finding the right part
21.4.2017 Storyboard Procurement Manager (PROC) and Online Procduct Catalog (OPC)13
The explosion view:
• Parts Book Root Articles give
you an ability to see all Parts
Book Root articles assigned to
the asset product and select the
desired one from the drop-down
menu
• Parts Book structure
(in tree view) - allows you to
navigate to the appropriate
spare part via Navigation
Articles;
• Diagram image
helps to find the needed spare
part with help of its Seq.No
• Spare Parts information
displays each spare part's
information.

14. Internal
Making the order
21.4.2017 Storyboard Procurement Manager (PROC) and Online Procduct Catalog (OPC)14
• From the spare parts result pop-
up, it’s possible to open the
spare part Product Details
Page or add the products
directly to the Shopping Cart.
• The following actions can be
done:
 Add to List - to add a spare part
product to a shopping list (see
more information on the Shopping
Lists page);
 Enrich - to go to the SSM Product
Enrichment page and edit the
product information;
 Create RfQ - to select an RfQ
template and proceed to the RfQ
creation.

15. Internal
Closing Remarks
21.4.201715
Dirk Fischbach
Head of Procurement & Invoice Automation
Topics covered:
- MRO
- Parts book integration

16. Thank You
Next webinar: May 10th, 2017 Trends in eProcurement (with SSON)
Rowan Lemley