Learn the key benefits of using QuickBooks Online, how to create a company in QuickBooks Online, add users and invite your accountant to access your data for easy tax filing.

1. BEGINNER’S GUIDE TO
USING QUICKBOOKS
ONLINE

2. Ufuoma Ogaga, MBA, MHRM
 Owner of Goshen Bookkeeping & Consulting
based in Atlanta, Georgia, offering accounting,
bookkeeping, payroll and QuickBooks training
services to small-to-medium businesses and
nonprofits nationwide.
 Accountant with over 8 years of experience
helping business owners understand the story
behind their finances and business vision.
 Advanced Certified QuickBooks ProAdvisor
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Subscribe to our blog: www.goshenbookkeepingcc.com/blog

3. Topics Covered
 Benefits of QuickBooks Online
 Understand the different
versions of QBO
 Selecting the right version of
QBO for your business
 Setting up your company in
QBO
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4. Benefits of QuickBooks Online
Access to data easily across
multiple platforms, PC, Mac
for no additional cost
Automatic backups by Intuit
Add attachments to
transactions
Tracks logins, 3rd party
activity and list changes in
the Activity Log
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5. Benefits of QuickBooks Online
 Automatic report distribution
 Bank transactions are automatically
downloaded nightly
 Multiple budgets for different years
 Unlimited report & time tracker users
 Post to multiple Accounts Receivable
and Accounts Payable lines in a single
journal entry
 Track Inventory using the first in first
out (FIFO) method 5

6. Understanding
the Different
Versions of
QuickBooks
Online
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7. QuickBooks Online Simple Start
 Automatic data backup
 Bank-level security and
encryption
 1 user access
 Invite 2 accounting firms
 Unlimited invoices and
estimates
 Print checks and record
transactions
 Charge sales tax to
customers
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 Download bank & credit card
transactions
 Import from QB Desktop
 Import/Export lists from
Excel® (customers, vendors,
chart of accounts)
 Add payroll to pay W-2
employees and file payroll
taxes
 20+ reports (Basic financial
and A/R reports)

8. QuickBooks Online Essentials
Simple Start features plus:
Access for 3 users with permission controls
Manage and pay bills, including scheduled payments
for later
Automatic invoice creation on recurring schedule
Compare sales profitability with industry trends
Delayed charges and credits
40+ reports (Company Snapshot report and Scorecard
report compares to industry trends)
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9. QuickBooks Online Plus
Simple Start and Essential features plus:
5 users access (up to 25 paid users total)
Unlimited time-tracking-only and reports-only users
Track billable hours and income by customer
Purchase Orders and Class & location tracking
Track Inventory using FIFO method.
Prepare & print 1099-Misc
Budgets and Estimates
65+ reports
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10. Selecting the
Right
QuickBooks
Online Version
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11. Recommended Tips
 Start with QBO Simple Start and work your way to the next level as
your business grows.
 Use the Find-A ProAdvisor website to find a QuickBooks
ProAdvisor to help you determine whether QBO is a better fit for
your business and/or help you migrate from QuickBooks Desktop
to QBO.
 QBO Simple Start – best for individuals and entrepreneurs
 QBO Essential – best for small businesses with no need for time-
tracking, 1099s and budgeting but have used QuickBooks Pro.
 QBO Plus – best for medium to large businesses and nonprofit
organizations – QuickBooks Premier and Enterprise users.
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12. Important Notes for Setting Up QBO
Once you have determined which version of
QBO fits your business, the next step is to
complete the signup process, create your
company and add your users.
Note: You should only complete the signup
process if you are setting up your company by
yourself instead of going through a QuickBooks
ProAdvisor.
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 It is highly recommended you go through a Certified QuickBooks
ProAdvisor to complete the setup process for your company file and
create your chart of accounts, lists and other company settings. This
will save you money in CPA and bookkeeping fees plus future
headaches in the cleanup process if your books is setup incorrectly.
 Bonus Benefit: You can get up to 50% lifetime discount under a
QuickBooks ProAdvisor Wholesale Plan.
 Contact us if you want us to setup QBO for you by clicking on the link
below.
http://www.goshenbookkeepingcc.com

14. Still Interested in QBO DIY
Setup Method?
Let’s Begin
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15. Create a Company in QBO
 Go to quickbooks.intuit.com/signup and click on the Try it Free
button under the QBO version you need for your business.
 Create an account to complete the signup process.
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16. Create a Company in QBO
Click on the Gear icon  select Company Settings
under the your company settings section.
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17. Create a Company in QBO
Inside the Company Settings
window, select the Company tab on
the right-hand corner. You will add the
following information about your
company in this section:
 Company logo
 Company contact info
 Accounting method – cash or accrual
 Employer ID (EIN) – social security number or
federal ID number.
 Tax form – your business entity type.
 Customer label – this should be what you call
your customers. This label is only visible to you
and not your customers. 17

18. Access Your Account Info
Bookmark the below link to access QuickBooks Online
Link url: Qbo.intuit.com
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19. Access Your Account Info
Your account section is the place to
manage and change your billing
information, access payment history,
update company and personal
information and upgrade to a different
version of QBO.
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20. Access Your Account Info
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Navigate to the Gear icon  Your Account (under the
Your Company section).

21. Add Users and Invite an Accounting
Firm to QuickBooks Online
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22. Add Users to QBO
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Navigate to the Gear icon  Manage Users (under the
Your Company section).

23. Add Users to QBO
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Click New to add users.

24. Add Users to QBO
Choose type of user  Next.
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25. Add Users to QBO
Set user’s access rights then click Next.
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26. Add Users to QBO
Set user’s administrative
rights  click Next.
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27. Add Users to QBO
Enter the user’s email address and name  click Next.
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28. Add Users to QBO
Click Finish and you are done.
The user will be sent an email that contains a link for
signing into your company.
The user will be asked to create a user ID before
signing in the first time, unless the user already has
an account with Intuit Business Services.
Until the user signs in, the user's status on the
Manage Users page is "Invited." After that, the user's
status changes to "Active."
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29. Invite an Accounting Firm
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Navigate to the Gear icon  Manage Users (under the
Your Company section).

30. Invite an Accounting Firm
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Click Invite Accountant under the Accounting Firms
section. You can also use this option to invite an
outsourced bookkeeping firm, Enrolled Agent and CPA.

31. Invite an Accounting Firm
 Enter Accountant’s email
address and name then
click Next.
 If your Accountant is a
QuickBooks ProAdvisor
and already has a QBO
subscription account,
make sure you ask them to
provide you with the same
email address to give them
access to your company.
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32. Invite an Accounting Firm
Click Finish and you are done.
The accountant will receive an email
that contains a link to sign into your
company file.
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33. Thank you for reading!
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us to schedule a QuickBooks Online private training session,
by clicking the below link.
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