I wrote this 56 page officer training manual using Adobe InDesign to preserve the history of the organization.

2. This manual created: 6/’10
This manual revised: 6/28/’10

3. Table of Contents
The Purpose of this Manual........................................... 3
What is the Outdoor Club?............................................ 4
How to Get Involved
As a Member......................................................... 5
As a Leader........................................................... 5
The Adventure Leader Preparation Series
What is the Adventure Leader Preperation
Series?................................................................... 6
How did A.L.P.S begin?....................................... 6
What type of person should lead A.L.P.S?........... 6
A.L.P.S spring 2010 schedule.............................. 7
The A.L.P.S Obstacle Course............................... 8
A.L.P.S Interview.................................................. 9
Leading and Proposing Events
How to have a Trip Leader direct your event....... 10
How to lead your own event................................. 10
How a Trip Leader should direct their event........ 10
Borrowing club gear for an event......................... 10
Examples of events led in spring 2009......................... 11
Scouting Report White Water Rafting Trip w/
Magic Falls Rafting Company.............................. 12
Event Request Form: white water rafting............. 13
Budget/package for white water rafting............... 15
Outdoor Club Rafting Infomation Packet............. 15-24
Scouting Report A.L.P.S Leadership Weekend
w/ SOLO............................................................... 25
Event Request Form A.L.P.S Leadership
Weekend w/ SOLO............................................... 26
Price for A.L.P.S Leadership Weekend w/ SOLO 27
Gear List for ALPS Leadership Weekend............ 28
Club’s Policies and Procedures
What is the Constitution?..................................... 29
What are the By-Laws?........................................ 29
The Consitution.................................................... 30-32
The By-Laws........................................................ 33-43
Non-Written Club Policies: situations not
addressed in the Constitution and By-Laws......... 44
Introduction to SAIL (Student Activities).................... 45
SAIL’s Financial Policies
How to work with a vendor using a Purchase
Order and ProCard................................................. 46
ProCard................................................................. 46
Purchase Orders.................................................... 47
Vendors the Club has worked with since 2006..... 48
How Student Senate funds organizations............. 49
How to request a budget from Student Senate..... 49
Advertising...................................................................... 50-51
Contact Information....................................................... 52
Credits and Sources........................................................ 53
Revisions.......................................................................... 54

4. The Purpose of this Manual
Dear members of the UMass Dartmouth community,
This training manual was created to introduce the Outdoor Club to its leaders. Here you will find how to
do the following: become a member and an officer, propose and lead events, run the club using our Constitution
and By-Laws, stay in contact with the club members, advertise, and use SAIL to your benefit.
Established officers can use this manual as a study guide or educational instrument because it is organized in a
way that allows young leaders to learn about the club, as well as provide veteran leaders with a quick answer when
they need it.
I hope this guide helps you throughout the year and may your many journeys with the Outdoor Club be epic ones.
I wish you all the best.
Sincerely,
Frank Sturm
-Alumni-
3

5. What is the Outdoor Club?
T he Outdoor Club is 1 of over 100 Senate Funded Organizations (S.F.O) at UMass Dartmouth. We are one of
the only organizations on campus to dedicate ourselves to outdoor education and appreciation, and the only
organization to lead weekly hikes, backpacking, kayaking
trips, and other related outdoor activities.
We take pride in our ability to teach our members how they
can personally lead their own Outdoor Club sponsored
events. Our leadership program called the Adventure
Leader Preparation Series (A.L.P.S), as described on
p. 6 of this manual, was created to build a solid network of
quality leaders the club could entrust to lead its events and
direct its daily operations. It is the first known leadership
program the club created.
From May 2009-May 2010 the club saw unparallel
growth in the number of trips it lead, its membership
and the development of its leadership program called
A.L.P.S., The club leads over 15 trips a semester and
saw its membership rise to a staggering 90+ students by
the end of 2009. A.L.P.S’ schedule was bolstered when
it added Wilderness First Aid in March of 2010.
In the process of this growth and development, the club
received four awards from UMass Dartmouth between
the 2009 and 2010 Student Leadership Banquets. It was
awarded the 2009 Most Improved Organization, 2010
Student Organization of the Year, Established Leader of
the Year, and Adviser of the Year. In 2010, the club took
home the most awards by any nominated organization.
The future is bright for an organization that aims to satisfy
its current members and strengthen the club so it can
sustain future success’ and hardships. It has takin hours of
hard work, months of dedication, and years of patience for
the club to be recognized as one of the top organizations
at UMass Dartmouth.
And while it may be ok to take a quick rest at the top of
the mountain and admire the scenery, the club understands
that with each peak it ascends there is always one a little
bit taller.
4

6. How to Get Involved
As a member
There are two options to become a member:
1. Pay a $10 membership fee each semester.
2. Pay a $16 membership fee during the fall semester to
become a member for both the fall and spring semesters.
All members are eligible, but not limited
to receive the following benefits:
• Take part in the club’s leadership program called the
“Adventure Leader Preparation Series”
• Run for a Committee position, Philanthropy Chair, or become
a Trip Leader
• Receive any discounts on club merchandise and events
• Attend all member only events
• Vote for officers of the Committee and the Philanthropy
Chair during mid-season and general elections
• Attend officer meetings and member meetings
• For more information about our membership policy see Article III of our Constitution on p. 30 of this manual
As a leader
To become an officer of the Committee or
the Philanthropy Chair a member must:
1. Complete the “Adventure Leader Preparation Series”
2. Be voted into office during mid-season or general elections
To become a Trip Leader a member must:
1. Complete the “Adventure Leader Preparation Series”
2. Co-Lead one trip with an active Trip Leader
3. Have the Committee interview and vote that member into office
• For more information about voting a member into office, reference Article VIII & XI of our Constitution on
p. 31 and our By-laws on p. 40-41 of this manual.
• For more information about the requirements to be an officer, reference Article IV & VI of our Constitution on
p. 30-31 of this manual.
5

7. The Adventure Leader Preperation Series
What is the Adventure Leader Preparation Series?
After most members showed little interest in running for office during the fall of 2009, and with a definite need for
new, young leaders, the club created the Adventure Leader Preparation Series (A.L.P.S) to promote the positive
traits of becoming an Outdoor Club officer.
This program introduces participants, called “ALPS,” to how
officers run the Outdoor Club and teaches ALPS basic outdoor
leadership, survival, and medicine skills. After participants
complete this program, they may continue the process of becoming
a Trip Leader or run for one of the club’s other officer positions.
For more information about how to run for office or become a Trip
Leader, see p. 5 of this manual entitled “How to Get Involved” or
reference our By-Laws on p. 40-41.
How did A.L.P.S begins ALPS, spring 2010
A.L.P.S began with a simple idea between club members Monir Haggard and, president at the time, Frank Sturm.
In late October 2009 the two discussed how they felt the club needed to offer its young members more incentive
to run for office in order for the club to continue to grow. With many veteran leaders graduating that coming
spring it was time to recruit and groom young replacements.
Two weeks after Monir and Frank’s conversation the club held its first A.L.P.S meeting. A month later its
coordinators Frank Sturm, Joe Coon, and Mike Nash awarded A.L.P.S Certificates of Completion to the first
group of ALPS: Maura Silva, Gabe Selfe, Derek Boucher, Lauren Underwood, and Charlotte Delaney.
Not long after winter break, these ALPS would be sworn in as the club’s new group of Trip Leaders. They would
be a vital part of the club’s award winning 2009-2010 school year, in which the club took home three awards at
UMass Dartmouth’s Student Leadership Banquet: Established Leader of the Year, Adviser of the Year, and 2010
Student Organization of the Year.
What type of person should lead A.L.P.S?
In order for A.L.P.S to be successful its coordinator must at least portray the following characteristics: a dedicated
attitude, creative intuition, and a flexible, but stern tone. The coordinator must balance these soft skills with the
necessary hard skills. Such hard skills include: how to pack a bag, how to read a compass, and how to medically
assist an injured hiker. Ultimately, these traits will help the coordinator produce a group of hard working outdoor
leaders.
6

8. A.L.P.S spring 2010 Schedule
7

9. The A. L. P. S Obstacle Course
Introduction:
The Obstacle Course was originally designed to take place on the weekend before the Award Ceremony.
Goal:
To facilitate the continued group development of the A.L.P.S in an activity that ties together their
previous experiences and classroom work.
1. All ALPS will bring their empty backpacks to the head of a previously marked off trail at Horseneck Beach
where they will see a variety of backpacking item neatly laid on the ground.
2. ALPS will pack their backpacks and get ready for their trek through the dunes and wilderness. (If time does
not permit, we can ask them to pack their bags prior to this event).
3. The A.L.P.S Coordinator will group ALPS into pairs and blindfold one partner. The un-blindfolded partner will
act as their partners guide (they will use only their voice to guide their partners on the trails- no hands allowed!)
The hike will last 20 minutes. Ten minutes into the hike partners will switch blindfolds and then continue the
Obstacle Course.
4. All ALPS will appear before a campsite filled with dissembled tents, kitchen ware, and other campsite materials.
The groups will take off their blindfolds and then all ALPS will collectively decide how to set up their campsite
in a timely manner. The ALPS officers will take note on how they split up their responsibilities (who set up the
tent(s), retrieved the water and organized the “kitchen,” and gathered items for a fire), how they communicate
with each other, and ultimately how the campsite is organized.
5. After the ALPS have set up their campsite they, along with all other personal, will debrief the days activities
and the A.L.P.S Coordinator will present the ALPS with their Certificates of Completion.
6. At the next member meeting all officers and members will recognize the ALPS for their hard work. A good
idea may be to make a video of the ALPS during their time in the program. If one is created the officers can play
it at the next member meeting.
8

10. A. L. P. S Interview
•
• For # 8-10 make up your own questions Interviewee’s Signature: _____________________
• These sheets must be signed by the interviwee Date interviewed: ________________________
9

11. Leading and Proposing Events
How to have a Trip Leader direct your event
You must fill out the clubs Event Request Form and then
pass along your completed form to a Trip Leader who would
like to lead your event. If they agree, they will propose your
event to the Committee, and if passed by the Committee
you may see your event being led!
How to lead your own event
Become a Trip-Leader! See p. 5 entitled “How to Get In-
volved” for more details or reference our By-Laws on
p. 36-38 of this manual.
How a Trip Leader should direct their event
The Outdoor Club holds all Trip Leaders responsible for all members who attend their event. This means, all Trip
Leaders should be able to medically assist members during their event, resolve group conflicts in a professional
manner, and have basic knowledge on how to survive in the backcountry.
Before their event a Trip Leader should:
1.Take attendance to verify that only those people who signed up for their event are attending because the
club does not take walk-ons.
2. Determine who will drive, if drivers are needed.
3. Exchange contact information with those drivers and the Co-leader(s).
4. Give directions to every driver or if necessary the Co-Leader(s).
For more information on leading trips reference our By-Laws on p. 35-38 of this manual.
Borrowing club gear for an event
To borrow the club’s gear the Trip Leader must obtain permission from the Committee during the event request
stage, or from the president of the club during emergencies. The Trip Leader must immediately return the gear
they borrow at the next officer or member meeting.
For more information about borrowing gear reference our By-Laws on p. 42.
10

12. Examples of Events Led in spring 2010
p. 13-25 White Water Rafting
• Scouting Report
• Event Request Form
• Budget/Package breakdown
• Information Packet w/ Leader Driving Chart & Member Agreement Form
p. 26-29 A.L.P.S Leadership Weekend w/SOLO
• Scouting Report
• Event Request Form
• Budget Breakdown
• Gear List
11

13. Scouting Report
White Water Rafting Trip w/ Magic Falls Rafting Company
Positives of trip: Overall successful. Well prepared: Each Co-Leader received packet of information. Excellent
transportation on way up to campground- well prepared for breakdowns, rest stops/bathroom breaks, location of
people; had 4 people per car in case one car broke down allowing us to move people around. Consistent and solid
leadership- knew who was in charge at all times. Good communication- Trip Leader was always in contact with
other cars and Co-leaders via cell phone. Decent gear management- Enough tents, and cabin tents, sleeping bags.
Excellent time management- chose to go 495 N instead of 95 N which helped us arrive on time (12 am).
Service at campground- gave fire wood for free, went out of way to take pictures of our excursion day of trip.
Negatives of trip: Communication- one car did get lost on way up to campground and back home; minor
problems at Rt. 132 (MapQuest does not identify this exit well). No cell phone service near or on Rt. 201 and at
campground. Magic Falls Service- told we would use hot tub, courts, arcade but these were not open when we
arrived. Gear management- bad communication between Trip Leader and Co-leaders when deciding who should
receive sleeping bags, tents, and related gear. Establishing leadership prior to trip- Trip Leader established Co-
Leaders only two weeks before trip.
Overall Analysis: Huge improvement, in terms of team work and communication amongst leaders over
A.L.P.S Leadership Weekend w/ SOLO. The Outdoor Club Rafting Information Packet helped each Co-Leader
stay organized.
One thing learned: on a large trip like this it is best to have all cars leave at the same time from parking lot 4. We
had a car break down right before trip in parking lot 4. Because we had all cars leave at same time from parking
lot 4 and we only had 4 people per car we were able to move everyone from broken down car to other vehicles. It
is best to break down in parking lot 4 then at a gas station or on the high way like the event that occurred during
the Leadership Weekend.
12

14. Event Request Form
White Water Rafting
Name of Event: Rafting w/ Magic Falls Rafting Company (Kennebec River, ME)
Trip Leader: Frank Sturm
Trip Co- Leader: Adam Margolis & Mike Nash (along with all Fall 2009 ALPS, and other officers)
Date of Departure: April 30th, 2010 (4 pm) Arrival at campground: 12 am.
Date of Return: May 2nd, 2010 (4 pm)
Miles of Travel: 308 miles (by car)
Hours of Travel: Roughly 8 hours
Amt. of Members: 32 (4 rafts with 8 people)
Cost of Trip: See p. 14 of this manual
Charge to members: $75
See p. 14 of this Manual
Charge to non-members: $95
Club Loss/gain: $200 loss for gas. $4 gain for members or $24 for non-members who don’t become
members, off rafting price.
Gear needed:
• Transportation to site.
• Camping gear/ clothing and proper footwear.
• Friday night: dinner(restaurant)
Saturday: breakfast, lunch, dinner
Sunday: Bring own Breakfast
• Water/drinks
Trip Details: (Member only trip. packing meeting one week prior to April 30th departure)
Leave: Friday night from Trip Leader apt.
Friday night: Quick stop for dinner at Kennebunk rest stop
Sat. morning: Breakfast 8 am. Check in 9 am (issue wetsuits, pick up equipment) 9:30-9:45 safety lecture. Board
bus at 10:00 am. 15-20 minute ride to Kennebec and last minute safety lecture after ride. Group is split into parties
of 8 and rafts down Kennebec (Class III-V rapids). Rafting 16 miles of Kennebec at 4200-6000. Raft until 4
pm and then Magic Falls drives club back to campground and we have a BBQ (choice of steak, chicken, vegi w/
all fixes) . Video presentation is played back at base. Sat. Night: Club can either pay for dinner or make dinner
at campsite. During summer can also hang out at Magic Falls resort (rec room, arcades, half court basketball,
volleyball), hang out at campsite, make smores, play games etc. There is a fire ring at each campsite.
Sunday morning: Leave by 9 or 10 am and arrive back at UMass Dartmouth around 4 or 5 pm.
*Includes: 2 nights of camping, Sat. light breakfast, BBQ Lunch, Sat. dinner, rafting, video presentation, wetsuit
rental (not booties) , full use of facilities are all included in April 30th- May 2nd package. 50% deposit is due at
booking time. 14 days in advance for final check. Contact Joyce at 800-207-7238 or adventures@magicfalls.com
for questions or fax at 207-663-0900.*
13

15. Budget/package for white water rafting w/ Magic Falls Rafting Company
Type of package: (All inclusive College Special)
Number of attendees: 32
Price per person: $49 (college special discount)
College special includes: Transportation to and from the Kennebec River
Wetsuit rental
One day of rafting
BBQ after rafting (4 pm)
Video presentation
Full use of facilities (volleyball, horseshoes,
float tubes and hot tub)
Upgrade this college special: Additional night of camping ( $8 per person)
Additional night of cabin tent rentals ($10 per person)
Breakfast (small breakfast $4 or big breakfast $8 per person)
Dinner (Chicken BBQ, Hotdog/hamburger, spaghetti
or pizza $8 per person)
What club will pay: $69 ($49 + all upgrades)
What club will purchase: The original package deal listed above for $49
Upgrade of Breakfast Saturday morning ($4)
Upgrade of Dinner Saturday night ($8)
Upgrade to an additional night of camping ($8)
(this all equals $69)
Charge to members: $75 (club is able to make profit on trip enabling flexibility incase of emergencies)
Charge to non-members: $95
Club loss per person: $0 (not including gas)
Club total loss for 20 ppl: $0 (not including gas)
Original price of trip per person
without college special and upgrades: $80
Details: Breakfasts and dinners must be reserved upon booking
50% deposit is due upon booking. Full deposit due 14 days before trip
- This trip was compared to similar prices from Zoar Outdoors, Northern Out-
doors, CrabApple, and a few other rafting companies in Massachusetts, New
Hampshire, and Maine.
14

16. OUTDOOR CLUB RAFTING INFORMATION PACKET
APRIL 30TH-MAY 2ND.
Trip Leader: Frank Sturm
Main Consultants: Adam Margolis, Mike Nash
Packet for Co-Leader: Jeffrey Keys
Distribute only p. 15-22 of this Officer Training Manual to each Co-Leader prior to trip;
15 these pages represent the original packet that was distributed to Co-Leaders before 2010 rafting trip.

17. The 4 Checkpoints if you go 93 N
1. Checkpoint 1: Exit 35 split between 95 and 93
2. Checkpoint 2: Hampton Tolls, New Hampshire
3. Checkpoint 3: Maine Kennebunk Rest Stop
4. Checkpoint 4: Irving Gas Station...how to get there...
(When going up Rt. 95 you will take Exit 132 on your right. When you reach the end of this off ramp
take your first left onto Center Rd/Western Ave. Keep driving AND SKIP pass 95 N exit...Irving Gas Station
will be on your right...on MapQuest Exit 132 may not be listed or clearly defined).
To get back on to Rt. 95 after you leave Irving Gas Station:
---Turn left out of Irving Gas Station and go on Rt. 95 N. Continue on to Rt. 201 which is Exit 133 (Fairfield/
Skowhegan) not far up the road from Irving Gas Station.
END: Campground is off Rt. 201 about 50 miles from Exit 133 Exit, Rt. 201
16

18. The 4 Check Points if you go 495 N
1. Checkpoint 1: Exit 23 A (rt. 9 East Framingham)
2. Checkpoint 2: Hampton Tolls, New Hampshire
3. Checkpoint 3: Kennebunk Rest Stop in Maine
4. Checkpoint 4: Irving Gas Station...how to get there...
(When going up Rt. 95 you will take Exit 132 on your right. When you reach the end of this off ramp
take your first left onto Center Rd/Western Ave. Keep driving AND SKIP pass 95 N exit...Irving Gas Station
will be on your right...on MapQuest Exit 132 may not be listed or is not clearly defined.)
To get back on to Rt. 95 after you leave Irving Gas Station:
---Turn left out of Irving Gas Station and go on Rt. 95 N. Continue on to Rt. 201 which is Exit 133 (Fairfield/
Skowhegan) not far up the road from Irving Gas Station.
END: Campground is off Rt. 201 about 50 miles from Exit 133 Exit, Rt. 201
17

19. 18

20. Camp Ground details: Where is your site?
To get to campground (as described by Magic Falls)
1. Drive up Rt. 201 N.
2.Turn into Durgin Rd and then Magic Falls Campground off Rt. 201N.
3. You should see buses (this is where you park).
4. Drive further in and see skeletons (cabin tents that are not up yet) of four cabin tents.
5. Beyond these skeletons are a row of white cabin tents up against the water.
6. We have three tents which will be unlocked and lit up inside.
7. The tent sites are right across from the cabin tents. Place tents anywhere you can find room across from the
sites.
PARKING:
1. You MUST park cars in the parking lot next to the buses.
2. You CAN leave one car at the camp site.
LODGING:
1. One tent is for all guys and two cabin tents are for all girls.
2. (Check with Magic Falls for tent site #s).
19

21. Co-Leader's Group Contact Information
This chart is helpful if a Co-Leader’s group is split up into different cars
Co-Leader: Jeff Keys
20

22. 21

23. D=Driver
C=Co-Leader
Car
End Packet for Co-Leaders
22

24. This chart below should only be given to the Trip Leader and not the Co-Leaders. It is the Trip Leader’s way of
staying in contact with all the cars. Co-Leaders and drivers should not have this chart because they should focus
on making sure their OWN car gets to the campsite. The Trip Leader can take care of the rest.
23

25. Trip Leader signature:____________________________
24

26. Scouting Report
A.L.P.S Leadership Weekend w/ SOLO
Positives of trip: SOLO, to provide ALPS their Wilderness First Aid. Camping to provide more depth to A.L.P.S
program. Largest camping trip that included in depth food, water, gear, transportation preparation.
Negatives of trip: Poor transportation- on way up to campground Trip Leader’s car broke down. Did not plan
to transfer these people to another car, but lucky advisor’s car was behind them during incident and able to carry
people and gear. Inconsistent leadership- Trip Leader was not available when car broke down; to many leaders
giving directions during trip. Poor communication- Trip Leader did not know who was in each car on way up
after car break down. Poor gear management and strategy- (lights and stove did not work in cabin and club did
not bring a back up stove and extra lights).
Overall Analysis: Many of the transportation, gear, and leadership issues the club faced on this trip were fixed
with the white water rafting trip to Magic Falls Rafting Company that spring. However, if this event is planned
again, the issues above should be addressed at least a month before the trip occurs.
25

27. Event Request Form
A.L.P.S Leadership Weekend w/ SOLO
Name of Event: A.L.P. S Leadership Weekend w/ SOLO
Trip Leader: N/A
Co- Leader: N/A
Date of Departure: April 9th, 2010 (3. Pm)
Date of Return: April 11th, 2010 (5 pm)
Miles of Travel: 188.7
Hours of Travel: 3 HRS. Min 42
Amt. of Members: 8 (includes: A.L.P.S Coordinator and Co-Leader and 6 ALPS)
Cost of Trip: $1, 872
Gear: Proper camping equipment, proper hiking clothing (no cotton), snacks for the class and
backpacking, notebook and pencil. *Hand out list of gear to attendees. AMC gear
list works well (find it at: www.outdoors.org- under Leadership Training- Mountain
leadership School- PDF Mountain Leadership Handbook)*
Charge to Members: $40 (cover’s food, gas, lodging, gear)
Club gain or Loss: Loss- $50 per student ($400)
Trip Details: (this is a member only trip)
Thursday night: April 1st- packing meeting- prepare members for SOLO.
Leave: Friday (April 9th) at 3 pm from Trip Leader apt.
Friday night: QUICK stop for dinner at Kennebunk Rest Stop. People just buy food and go. Settle into Cabin.
Saturday morning: Leave for SOLO. Breakfast, begin first day of SOLO until 5 pm.
Saturday Night: Dinner, Outdoor Club group re-cap on day and what was learned, how it can
be applied to the club.
Sunday morning: Breakfast at 8 am, begin 2nd day of SOLO until 5 pm. Outdoor Club
Group re-cap after SOLO, dinner and then head home.
26

28. Price for A.L.P.S Leadership Weekend w/ SOLO
We will charge the 8 ALPS $40 to attend and the club will pay $50, for food, lodging, gear repair, and gas. If
we add $40 and $50 it would cost $90 per member X 8 ALPS= $720. If we add this $720 to the cost of SOLO
which is $1,152 the total cost of this Leadership Weekend is $1,872. On Monday will ask Senate to pay only the
cost of SOLO and the club and ALPS will cover the lodging, food, gear repair, and gas.
Detailed Breakdown:
Each member pays: $40
Club pays per person: $50
Cost for food, lodging, gear repair and gas: $720
Cost of SOLO: $1,152 (Includes 10% group discount)
Total Cost of trip: $1,872
We will ask Senate for: $1,152 (ONLY the cost of SOLO)
27

29. Gear List for A.L.P.S Leadership Weekend
28

30. Club’s Policies and Procedures
What is the Constitution?
The Constitution is the backbone of the Outdoor Club. It provides the club with support when it faces challenging
situations and with structure and direction during the club’s day to day activities.
The Constitution can be found on pages 30-32 of this training manual.
The Constitutional Amendments:
• Article I: The Name of Our Organization
• Article II: Our Mission Statement
• Article III: Defining Membership
• Article IV: How the Committee Will Be Structured
• Article V: The Rights and Duties of the Committee
• Article VI: The Rights of All Other Elected Officers
• Article VII: Suspending or Dismissing an Officer or Member
• Article VIII: General Election Policies
• Article IX: Mid-season Election Policies
• Article X: Discrimination and Violence Policies
• Article XI: How to Approve or Modify Amendments/By-Laws
What are the By-Laws?
The By-Laws are rules that describe, interpret, or add onto already instituted Constitutional Amendments.
All approved and proposed By-Laws are listed below in the order they appear in the original manuscript. The page
numbers next to these By-Laws correspond to the page numbers in which they appear in this training manual.
Bolded writing in the club’s By-Laws are proposed regulations that have not been passed as of May 2010.
• Outdoor Club Storage Key Policy, p. 35
• Refunds, p. 36
• Member/Non-Member Trips, p. 37
•Trip Sign Ups and Guidelines, p. 38
• How Trips Must be Led, p. 39
• Advisor Conditions, p. 40
• General Election Policies, p. 41
• Mid-Season Election Policies, p. 42
• Gear Inventory, p. 43
• In the Event of a Tie During
General Elections, p. 44
29

31. Outdoor Club Constitution
Article I: THE NAME OF OUR ORGANIZATION
The name of this organization shall be the Outdoor Club.
Article II: OUR MISSION STATMENT
The Outdoor Club will aid and develop members interests in outdoor activities such as hiking, backpacking,
canoeing and kayaking, rock climbing and similar activities. It will also honor our motto, “Anything we take from
the environment, we give back to the environment.”
Article III: DEFINING MEMBERSHIP
Any and all UMass Dartmouth students are able to become members of the Outdoor Club. The Outdoor Club
cannot deny any member a membership with the club based on their creed, race, religious affiliation, ethnicity
or any other prejudices. All members must abide by the Outdoor Club’s constitution in order to retain their
membership. Also, all officers are considered members of the club.
Article IV: HOW THE COMMITTEE WILL BE STRUCTURED.
1. The Committee will be made up of the President, Vice President, Secretary, Treasurer and Marketing
Chair. These seats are listed in order of their importance and this order will determine who is in charge
of the club if the highest seat is not available to approve a person or the club’s actions at that respected
time.
a. According to school policy, the President, Vice President, Secretary and Treasurer must
always be in the Committee. A position can only be added to the Committee by a unanimous vote
from all present officers. A position, other than the President, Vice President, Secretary, and
treasurer, can only be disbanded from the Committee with a unanimous vote from all present
Committee Officers.
2. The Committee will be headed by the President.
3. Only UMass Dartmouth students may hold a seat in this executive board.
4. Only UMass Dartmouth students who have a G.P.A of at least a 2.5 may hold a seat in the Committee.
Article V: THE RIGHTS AND DUITIES OF THE COMMITTEE
1. The Committee is required to vote on the following topics. All present Committee members will use
a majority vote to determine the outcome of the following topics:
a. Whether an officer, other than a Trip Leader, can lead a trip.
b. What events the club will hold.
c. How they will distribute club funds to each necessary position before the start of each
semester.
2. The entire Committee must unanimously agree to veto the president’s decision.
3. Only the Committee has the right to re-vise or add amendments to this constitution as described in
Article XI.
4. The Committee is required to gather at least three times a month.
5. Committee members are allowed to re-run for office.
30

32. Article VI: THE RIGHTS OF ALL OTHER ELECTED OFFICERS
1. Only UMass Dartmouth students can hold an office outside the Committee.
2. These officers may attend all officer meetings.
3. Only UMass Dartmouth students who have a G.P.A of at least a 2.5 may hold an office outside the
Committee.
ARTICLE VII: SUSPENDING OR DISMISSING AN OFFICER OR MEMBER
1. At an officer meeting any officer can propose to dismiss or suspend another officer or a person’s
membership either temporarily or permanently. At the following officer meeting, any officer or member
who has been brought up to be eprimanded has the right to make their case in front of all present officers
at an officer meeting. At this meeting and after this member or officer has stated their case all present
officers will vote by secret ballot and with a majority vote they will determine the persons penalty.
ARTICLE VIII: GENERAL ELECTION POLICIES
1. Only UMass Dartmouth students who are current Outdoor Club members and who are under no
disciplinary action from the club or the school may run for office or vote during general elections.
2. Past or current officers may re-run for office as long as they can fulfill the requirements for the
position they are running for.
3. Members who are running for office can only run for two positions per election.
4. All Committee members will be elected at the end of the Fall semester and take office at the start of
each Spring semester. All officers outside the Committee will be elected at the end of each semester and
take office the following semester.
5. Members must refer to the “General Election By-Law” for more details on how to run the General
Elections.
ARTICLE IX: MID-SEASON ELECTIONS POLICIES
1. If an officer position becomes open following general elections, the club will hold mid-season
elections.
2. Only UMass Dartmouth students who are current Outdoor Club members, and who are under no
disciplinary action from the club or the school can run for office and vote during Mid-Season elections.
3. A member may run for office during mid-season elections as long as they can fulfill the requirements
for the position they are running for.
4. Members must refer to the “Mid-Season Election By-Law” for more details on how to run for the
Mid- Season elections.
31

33. ARTICLE X: DISCRIMINATION AND VIOLENCE POLICIES
1. Discrimination of any kind will not be allowed. Any officer or member charged with doing so will be
immediately dismissed for an indefinite period of time until hearing is scheduled between the violator
and all present Committee officers.
2. No alcohol is allowed to be brought on any club trips. Any person who violates this regulation will be
dismissed for an indefinite period of time until a hearing is scheduled between the violator and
all present Committee officers.
3. Violence will not be tolerated under any circumstances. Any person who violates this regulation will
be dismissed for an indefinite period of time until a hearing is scheduled between the violator and
all present Committee officers.
ARTICLE XI: HOW TO APPROVE OR MODIFY AMENDMENTS/BY-LAWS
No sections or aspects of this constitution may be totally deleted at any time by a member or advisor of the
club unless all Committee Officers at a regularly schedule officer meeting unanimously vote to do so. No other
constitution can be created to replace this constitution.
Any portion of this constitution may be added too or revised to better suit the clubs intended goals. Only an officer
can propose a new amendment or a revision to an old amendment. In order to revise or add to this constitution,
the officer must present this amendment or revision to all present officers at a regular scheduled Committee
meeting. After all present officers discuss these revisions or additions, the amendment(s) must be tabled until the
following Committee meeting. After all present Committee members unanimously accept the new amendment,
they must then present the amendment (s) to the UMass Dartmouth Student Senate. Upon approval by the Senate,
the amendment(s) will become part of this constitution.
The Club will add or revise By-Laws the same way it adds and approves amendments, except By-Laws do not
need to be approved by Student Senate. Also, a proposed or a revised by-law only needs a majority vote from all
present officers at a regularly scheduled officer meeting to pass.
32

34. UMDOC Constitution: Appendix A
GENERAL BY-LAWS
33

35. Outdoor Club Storage Key Policy
1. The O.C will only have three storage keys. The president and vice president will each keep one. The
other key will be given to one of the trip leaders. The president will decide which trip leader has the
third key.
2. If an officer, other than the three officers listed above, wants a key they must get permission by the
president.
3. Keys cannot be given to off campus residents unless they are the president.
4. No officer can have more than one closet key at a given time, unless either the President or Vice
President vacates his/her position. If the Vice President leaves office the President will temporarily hold
on to the key and vice versa. If the Trip Leader leaves office then a new Trip Leader will be elected to
have that key.
5. No member, other than an officer, can use or have a key.
6. Keys will be returned to their respected owner no less than 24 hours after its intended purpose.
Because we have thousands of dollars of equipment, this policy will allow us to keep track of who is entering our
storage closet. The reason we choose the President and Vice president is because the club selects them to be the
most responsible and trustworthy members. Also, the trip leader will have a key because of they are highly active
and may need to use the closet more than other officers.
34

36. Refunds
1. We will only refund a UMD student 72 hours before the trip they signed up for takes place.
a. We cannot refund a UMD student within that 72 hour timeslot.
b. We cannot refund a UMD student after an event they signed up for occurs.
c. When a refund transaction is approved by the President the refund will be given to the member
by the treasurer
We issued this policy because it allows the Outdoor Club to keep better track of its money and encourages
members to go on the trips they signed up for. Also, the reason we cannot hand out refunds after a certain time
period is because UMass Dartmouth states that all money that an S.R.O collects must be immediately put into
their account; once it is in our UMD account no student leader can directly withdraw money from that account.
35

37. Member/Non-Member Trips
1. The O.C. will have member only trips. Non-members are not allowed to go on these events with the
club.
2. The O.C. allows any non-members to attend one event a semester as long as it is not a member only
trip. If these students want to go on future trips they must become a member of the club.
3. If we set a member cap for a trip and a non-member signs up for that trip he or she may be replaced
by a member. For example, this may happen if we can only take 12 members and thirteen people sign
up. If one of the twelve members is a non-member he/she will be replaced by the thirteenth person if that
person is a member.
36

38. Trip Sign Ups and Guidelines
1. All UMD students must sign up for trips 72 hours before an event occurs. Unless an officer says
otherwise they cannot sign up for an event within that 72 hours.
a. Trip Leaders will determine how members sign up for their specific trips.
2. All UMD students who wish to attend a O.C. event must complete a Sail Risk and Release form
and turn it into either the O.C. or to the Sail office before the event occurs.
3. Provided the O.C. Trip Leader properly evaluates the individual, they may restrict any
student from attending a trip because that student lacks relevant experience or because the
Trip Leader feels uncomfortable with them attending due only to safety reasons.
4. All trip leaders must obtain the contact information for all members who are attending their
trip. They must also provide all members with their contact information in case of any emergency.
5. Trip Leaders must have another Co-Leader with them if a trip they have planned will have more than
five people on it. If a Trip Leader wants to lead a trip alone with more than five people the
President must give that Trip Leader permission.
37

39. How Trips Must be Lead
The O.C. will hold all Trip Leader responsible for every member who signs up for their trip. This
means, all Trip Leaders should be able to medically assist members, assist members in a time of crisis
whether it be weather or group related and also have knowledge of backcountry living to ensure the safety
of the club.
Before a trip, Trip Leaders must take attendance to make sure only those signed up for the event are
attending. Next, they must determine who the drivers will be, exchange contact information with drivers
and then give directions to every driver
Also, at least two leaders must be present on every O.C. sponsored trip. While these officers are
leading they should under no circumstance undermine the goal of the trip by acting inappropriately and
the Co-Leader should not undermine the Trip Leader unless they deem it necessary too.
38

40. Advisor Conditions
1. Because an advisor is important to the success of the club, as well as developing young leaders, we require all
O.C. club advisors to agree to the policies stated below. All advisors must also sign the Advisor Condition’s form
and pass it into the President.
2.. Advisor requirements as stated in the Advisor Conditions.
a) When you sign this document you acknowledge that as the Outdoor Club’s advisor your role is to
simply aid and assist the club and under no circumstance can restrict a club from accomplishing these
goals. If the club does violate the school’s policies you will address and make sure these issues are
immediately resolved.
b) You must fully attend one Outdoor Club event each semester. You must give positive and negative
feedback to the club about any event you attend.
c) You must fully attend at least one club member and officer meeting each month. You must give
positive and negative feedback to the club about any meeting you attend.
d) You and the club president are responsible for all the club’s gear. You must obtain a gear inventory
list by a chosen Trip Leader at the end of September and a week before the end of the semester to make
sure all of the schools property is in order. If it is not in order you and the president are required to sort
out this matter.
e) You and the president have to make sure new officers make an easy transition into office. These
officers include people who are voted in at the end of or during the semester. All officers should be able
to meet with you on a regular basis.
f) You must understand and abide by all the club’s policies. These policies include the constitution, how
the club runs it meetings and trips by their respected leaders.
g) You must fully understand UMD’s policies which pertain to Student Recognized Organizations. A list
of these policies can be found on the Sail Website on the UMD Homepage.
h) You understand if the Outdoor Club feels you have not meet these standards the Committee can
decide to find a new advisor.
39

41. General Election Policies.
1. Election Rules:
a.) Elections will be held at least two weeks prior to the end of the semester.
b.) Candidates may make speeches prior to elections.
c.) All members will vote by secret ballot and elect officers by a majority vote.
d.) The President will only vote in the case of a tie. They will vote prior to elections and hand their
ballots to the person who will count the votes.
e.) Votes will be counted by the club’s advisor. If the advisor is not present the votes will be counted by
a trusted member not running for office or by an officer running who will have no one challenging him
for their seat.
f.) All elected officers will take office at the end of the last officer meeting.
g.) In the event of a tie please see the By-Law entitled “In the Event of a Tie During General Elections.”
40

42. Mid-Season Election Policies
1. Other than officers who have vacated their spot and must immediately be replaced, the club will stop
taking applications for any open officer position at least nine weeks before the end of each semester.
2. All officers who apply for a position before this nine week limit will follow the election process as outlined
in the Constitution.
3. Elections will be held by secret ballot and nominees will be elected to office by a majority vote by all
members.
4. Mid Season elections will proceed as follow:
a. Members, upon nomination either by themselves or a peer, will present themselves before all
available officers at an officer meeting. All available officers will then vote on that respected
candidate. Officers will then inform that member of their decision immediately after their vote has
been tallied. If the majority of officers are in favor of the candidate, the officers will inform
all members at the next member meeting of their decision. A week later, at the next member
meeting, all non-officers will vote.
41

43. Gear Inventory
1. A Trip Leader chosen by the President must submit a gear inventory list at the end of September and a week
before the end of the semester.
2. All gear and items stored in the closet, must be accounted for. If any items that are permanently stored in the
closet leave their respected place the trip leader and president must be notified immediately and this item must be
documented as having been removed.
42

44. In the Event of a Tie During General Elections
1. A tie during General Elections will be decided as follow:
1. The current president will not vote during General Elections and he will use his vote(s) only if two
nominees tie with eachother.
2. If the current president cannot break a tie because he is running for the position(s) which the tie has
occured, the tie will be broken as follow:
1. The advisor will submit their votes(s) prior to the election and will break the tie.
2. If the advisor is not present, then the current president retains their position.
43

45. “Non-Written” Club Policies:
Situations not addressed in the Consitution and By-Laws
Imagine you are a Trip Leader who is leading a group
of strangers up Mt. Greylock. Suddenly, about half
way up the mountain, one hiker decides they do not
want to continue the hike? What do you do?
Now imagine you do not have a Co-Leader with you
who can simply walk that disgruntled member down
the mountain. Does this change your answer?
What about this scenario: it is the end of the semester
and you see a fellow officer behaving poorly one
Thursday night at a party. This is NOT a club event,
but young members are in attendance. The officer is
belligerently drinking and causing other people to feel
uncomfortable. How would you approach this situation?
More so, is it appropriate to handle this situation by
applying any of the club’s policies?
The short answer is yes, you can solve these problems
by applying what I like to call the club’s “non-written”
policies. Although these problems cannot be solved by
whipping out the Constitution and By-Laws, or any other In the case of Mt. Greylock, there is no definite solution.
written document, by using a “non-written” policy such The hiker may be injured, un-motivated, or just too
as your good judgment you will ensure these problems scared to continue. Again, either calmly take them aside
are taking care of in a professional manner. or talk to the group as a whole. If there is no Co-Leader,
what you do know is you cannot split the group up.
In the case with the belligerent officer, often the club
will have matured enough that an incident involving Remember, as an officer you must not only uphold
alcohol will not take place. However, rogue situations the club’s written policies, but be able to make good
do arise. The best solution is: to take a breath, approach decisions “on and off the trail.”
this problem child with another, sober officer or a
friend, and calmly explain to them that their actions Base your decisions on what is best for the group. They
will hurt the club’s image, and, more importantly, may may not like your initial verdict, but in the long run it
injure someone. will have positive implications for everyone involved.
What would you do in these situations?
1. You are about to lead a high ropes course activity with 10-15 young members when one of those members
suddenly becomes too afraid to climb the high ropes. Do you continue with your initial plan and climb the ropes
or do you abandon this plan and lead a different activity? How did you come to your decision?
2. A member or officer is caught drinking, or consuming illegal substances during a club event (which is restricted).
This member or officer is also a good friend of yours. According to the Constitution, “Any person who violates
this regulation will be dismissed for an indefinite period of time until a hearing is scheduled between the violator
and all present Committee officers.” Knowing this rule, what actions would you take and why?
44

46. Introduction to SAIL (Student Activities)
S AIL, Student Activities, Involvement & Leadership, is a department on the second floor of the Main Campus
Center, whose professional and paraprofessional staff members work to provide clubs, organizations,
associations, fraternities, sororities, and other affiliated organizations with the support they need to achieve their
yearly goals.
SAIL can help a Student Organization with, but not limited to the following:
• How to plan a successful event
• How to plan an effective meeting
• How to train new members to become future leaders
• Sponsorships
• Contracts with registered vendors
• Funding and financial situations
• Printing posters and creating large banners
SAIL’S Professional Staff
Jamie Jacquart
Director of Student Activities
jjacquart@umassd.edu
O: (508) 999-8880 F: (508) 999-8128
Christopher Laib
Assistant Director of Student Activities
claib@umassd.edu
O: (508) 999-8777 F: (508) 999-8128
Barbara Costa
Office Manager
bcosta@umassd.edu
O: (508) 999-8645 F: (508) 999-8128
45

47. SAIL’S Financial Policies
How to work with a vendor (Using a Purchase Order and ProCard)
In order for the Outdoor Club to work with a vendor (company) that vendor must be registered with UMass
Dartmouth. The process the club must follow to register and pay a vendor is as follow:
1. If your desired vendor is not already registered with UMass Dartmouth, e-mail them a W-9 and Vendor
Form. You can find these documents on the SAIL’s homepage under the “Forms” page.
2a. Have that vendor e-mail or fax those completed W-9 and Vendor Forms to Barbara Costa in the SAIL
Office.
2.b. Also, have that vendor e-mail or fax Barbara Costa an invoice for the amount that you are going to pay
them. It saves time if the vendor e-mails her the invoice along with the W-9 and Vendor Forms.
3. Barbara will file the W-9 and Vendor forms and after the vendor becomes registered she will pay them using
the club’s or her ProCard or a Purchase Order.
Keep in mind when using a Purchase Order: If a vendor is not registered with UMass Dartmouth, it will
take 3 weeks for a company to become registered and then receive a Purchase Order: 1 week for Barbara to file
the W-9 and Vendor Forms and 2 weeks for the vendor to receive the Purchase Order.
ProCard
Clubs are eligible to obtain a ProCard if they have $3,000 or more in their student fee allocation fund. Applications
are available in the SAIL Office and will only be disbursed to the President or Treasurer of the Organization.
The application will have to be signed by each of the officers and the Advisor. The spending limits, frequency
of use and volume per month will be discussed with the Business Manager, who will ultimately determine those
rates. These are based on the club’s past history and expected use during the year. They may be reviewed and
adjusted at any time. Any request to change these rates must be submitted in writing and include the signature of
the advisor.
Once a ProCard has been requested, the holder of the ProCard must attend a mandatory training session provided
by the Administration and Finance division. The card will be kept with the Business Manager in the club’s
folder and will need to be checked out for each purchase. All receipts must be returned within 24 hours along
with the card and a completed Account Activity Record. This document will assist our staff and any auditors in
understanding what was purchased for what purpose.
If a receipt is lost, the cardholder will be personally responsible for reimbursing the University. If the
cardholder loses multiple receipts, even if re-paid, they may be denied use of the card. Please note that this
policy will be strictly enforced.
As covered in training, any personal use of the ProCard is strictly forbidden. Loss of privileges of the card
and judicial sanctions may result in a case of misuse of a ProCard.
46

48. Purchase Orders
If a club cannot make a purchase with a ProCard, the only other method of payment is through the use of a
Purchase Order (PO). A Purchase Order is an official promise-to-pay document that the University uses to do
business. In order to create a PO, the vendor must be registered with the University. Both forms are available
through the SAIL website at http://www.umassd.edu/studentactivities/studentclubs/forms.cfm
Clubs may contact the Business Manager to find out if a business is currently in our vendor system. Please note,
the University does purge vendors from our files if they have not been used within a certain period of time (usually
a year). As such, it is important to check every time to make sure that the vendor is still active in our system. Clubs
can contact the Business Manager in person, by phone or e-mail. All of this contact information is available on the
SAIL website at http://www.umassd.edu/studentactivities.
Once a Vendor...
Once a vendor in the system, the club can create a PO for that vendor. Please have a quote from the vendor so
that we can encumber sufficient funds to pay for the item, including any shipping expenses. Once this is entered
into our system, it must be approved by a number of people within the University, including, but not limited to
the advisor, the Director of the SAIL Office, and a staff member from A&E. This process takes up to 2 weeks, so
clubs should plan accordingly to give both the University and the Vendor time to process the PO.
Once the PO is created, it will be faxed to the Vendor, who will then ship the product. Once the club receives the
products, the University may need to put a property tag on it (if it is over $1,000). The club should let the Business
Manager know that they have received the item(s) and that is in satisfactory condition. Also, most Vendors will
send an invoice separately, but some will send them with the items. Please bring any invoice(s) to the Business
Manager so that they can then release payment of the Purchase Order to the Vendor. Failure to provide an invoice
may result in a delay in payment to the vendor. Any club that consistently fails to provide invoices will lose its
ability to use this system of payment, which may then severely limit their ability to function.
A copy of all quotes, PO’s and invoices will be kept in the club’s folder in the SAIL Office. The club officers or
advisor can review this file at any time during business hours. Please contact the Business Manager to coordinate
a time that is convenient for everyone involved.
47

49. Vendors the Club has worked with since 2006
Rafting
• Magic Falls Rafting Company
• Northern Outdoors
• Zoar Outdoor
Kayaking
• Osprey Sea Kayak
• Ocean State Adventures
Rock Climbing
• Carabineers Rock Climbing
Snowmobiling, zip-lining
• Alpine Zip Line
Retail Stores
• Dick’s Sporting Goods
Advertising Zoar Outdoor,
May 2009
• Alpha Graphics
• Signature Signs
• Jam Design
21
48

50. How Student Senate funds organizations
Any organization or association, society or club registered with the Student Activities, Involvement & Leadership
office is eligible for funding through Student Senate. Organizations funded through Student Senate are known
as Senate Funded Organizations (SFO). To become an SFO, an organization must draft and submit its proposed
constitution to the Student Senate for approval. In addition, non-Senate sponsored or external organizations may
request funding from the Student Senate under unique terms and conditions.
How to request a budget from Student Senate
The Student Senate operates in accordance with the University’s fiscal year (July- June). Any SFO may request
supplemental funding throughout the year. In March and April of every year all SFO’s seeking funding from
Student Senate for the following fiscal year must submit a budget proposal and appear before the Senate Finance
Committee during Spring Budget Hearings. Any SFO with a request for more than $700 for the following fiscal
year must first be approved to do so during the Spring Exceptions List Hearings that are held roughly two weeks
prior to the Spring Budget Hearings. Organizations will be contacted through the SAIL Office regarding the
Spring Budget Hearings. It is important that mailboxes be checked regularly throughout this period to receive the
most up-to-date information.
Officers of each SFO (with priority given to the Treasurer) must read and review the entire Budget Request
Packet. The packet must be completed BEFORE the SFO attends their scheduled budget hearing. Contact
the Student Senate Treasurer to schedule a hearing with the Senate Finance Committee. Durnig the fiscal
year, the SFO President and Treasurer requesting funding should be present for the budget hearing. Future
organization officers should attend the Spring Budget Hearings.
49

51. Advertising
1. UMD Announcements
A UMD Announcement is an e-mail that is sent to everyone with a University e-mail account. To publicize an event
using this system, please contact CITIS at x8258 or e-mail your announcement to umdannounce@umassd.edu.
2. Channel 77
The Club can use this channel to post advertisements and movies that are in: JPEG, MPEG, Quicktime, and Flash.
Videos can only be 90 seconds in length and you can use sound. This channel broadcasts on the campus television
system.
If you want too use Channel 77 send the file to SAIL@umassd.edu with the subject line Channel 77 along with
when the display will start and end, and your phone number.
3. Plasma Screen Display
You see these screens throughout the Campus Center. You must use a file with a JPEG format with 300 dpi
resolution or a video format that is supported by PowerPoint. Videos can only be 90 seconds in length. You can
also use PowerPoint with motion and sound.
Send the file to SAIL@umassd.edu with the subject line Plasma Screen Display, along with when the display will
start and end, and your phone number.
4. Posters
To hang in Campus Center, Campus Quad, and academic buildings:
• you must get the posters stamped in the SAIL office, open Mon.-Thur.: 9 a.m.-7 p.m. and Fri. 9 a.m.-5 p.m. You
may contact SAIL’s main office at (508) 999-8127.
To hang in residential buildings:
• you must get the posters stamped in the Office of Housing and Residential Life located on the 1st floor of Oak
Glen Hall. The office is open Mon- Fri., 8 a.m.-5 p.m. You may contact their main office at (508) 999-8140.
5. Banners
Large banners can be printed in the SAIL office. Prices can be found in the SAIL office.
50

52. 6. Press Releases
THE TORCH: Prints 3,000 newspapers every Thursday which are
distributed on and off campus and publishes 23 newspapers per
year. For more information contact The Torch at
torch@umassd.edu.
WUMD: The Outdoor Club can advertise their event through the University’s
radio station. For more information contact WUMD@umassd.edu or call
the office at x8149.
7. Tabling
To reserve a table you must access UMass Dartmouth’s program called ReservIt (type “ReservIt” into the search
engine on UMass Dartmouth’s homepage) and reserve a table through this system. Soon after you will receive an
e-mail from ReservIt that confirms or denies your table request. Once you receive this e-mail you must click on
the link and “confirm” the request.
Corsair Fair: At the beginning of every fall semester SAIL puts on a Corsair Fair on Centennial Way. This is a
great way to recruit hundreds of new freshmen and sophomores.
Student Orientation: UMass Dartmouth’s student organizations may table during the summer Freshman
Orientation Program, as well as any other Orientation organized by UMass Dartmouth throughout the course of
the summer. You may have to register the Outdoor Club with Student Activities to take part in this event. Check
with SAIL prior to the end of the spring semester for more information regarding the registration process.
8. Social networking sites and the internet
Facebook: an excellent way to promote events, and increase your publicity.
Twitter: Keep obsessed people in touch with the club! A quick way to get a fun message across or an urgent
message out to everyone.
Wikispace: This is an excellent way to place information on-line (such as the club’s history) and let alumni and
present members update it whenever they want. PDF files, videos, and audio can also be placed on Wikispace.
Website: To create an official website contact the SAIL Office.
51

53. Contact Information
1. Facebook: For events, officer contact, etc:
http://www.facebook.com/home.php?#!/group.php?
gid=2203464508&ref=ts
2. Twitter: Up to the minute information at:
http://twitter.com/UMDOutdoorClub
3. Wikispace: Check out our history, alumni, and
official documents at:
http://umassdartmouthoutdoorclub.wikispaces.com/
4. Google Calendar: Check out all of our events at:
http://sites.google.com/site/umassdoutdoorclub/
5. Email: To receive news on upcoming events, or ask
us a question contact the club at: Outdoorclub@umassd.edu
52

54. Credits and Sources
1. SAIL staff. Student Organization Guide. ms. SAIL Office., Dartmouth, Ma. p. 31-33, 35-37.
2. SAIL Leadership Banquet. Personal photograph by Dean Moosavi. 9 May 2010.
3. Gabriel Selfe, Kayaking w/ Ocean State Adventures. Personal photograph by Frank Sturm. Oct. 2010.
4. Amanda Hill receiving award at Award Ceremony. Personal photograph by Dean Moosavi. 9 May 2010.
5. Group picture of UMD and UMass Outing Clubs. Personal photograph by Frank Sturm. Dec. 2009.
6. Group picture on Wachusett hike. Personal photograph by Jeff Keys. Sept. 2009.
7. Group picture at Polar Plunge. Personal photograph by Dean Moosavi. February 2010.
8. Group picture of A.L.P.S during tent activity. Personal photograph by Frank Sturm. March 2010.
9. Kaplan, John Arnold. 2008. Cape Cod Sand Dune. 2008. Boston Globe, Boston. <http:http://www.boston.
com/community/photos/raw/2008/09/photographer_of_the_weekarnold.html>.
10. Maura Silva and Marybeth Kuta, snow tubing. Personal photograph by Jeff Keys. January 2010.
11. Group picture near campfire, white water rafting. Personal photograph by Dean Moosavi. 2 May 2010.
12. White water rafting w/ Magic Falls Rafting Company. Photograph by Magic Falls Rafting
Company. 2 May 2010.
13. Amanda in leg cast. and group photograph at lunch. Personal photograph by Maura Silva. 9 April 2010.
14. Group picture at table in NHOC’s cabin. Personal photograph by Dean Moosavi. 9 April 2010.
15. Constitution and By-Laws. Personal photograph by Frank Sturm. 9 April 2010.
16. Mt. Avalon trail sign. Personal photograph by Frank Sturm. 2009.
17. Professional staff of SAIL Office. Photograph by SAIL. Date unknown.
18. Rafting on the Concord River w/ Zoar Outdoor. Photograph by Zoar Outdoor. May 2009.
19. Logos of The Torch and WUMD. Photographs from SAIL.
20.Facebook logo. < http://www.tcd.ie/disability/projects/DS3/images/facebook.jpg>.
21. Twitter logo. < http://ralhan.files.wordpress.com/2009/03/twitter1.jpg>.
22. Wikispaces logo. < http://tangient.com/wikispaces.png>.
23.Google Calendar logo. < https://www.google.com/intl/en/images/logos/calendar_logo.gif>.
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55. Revisions
1. Shifted the valediction in the opening letter entitled, The Purpose of this Manual” to the left margin.
2. Created space between picture of Gabe Selfe kayaking and letter. p. 2.
3. Shifted spacing between the colon and the sentence “All members are eligible, but not limited...” p. 5.
4. Fixed incorrect title of award from “ 2010 Organization of the Year” to “2010 Student Organization of the
Year” p 6.
5. Fixed bolding of parenthesis of sentence “all inclusive College Special” with emphasis on first parenthesis. p.
14.
6. Shifted word “float” in sentence, “full use of facilities (volleyball, horseshoes... to fit under word “Full” p. 14.
7. Fixed bolding of “$80” next to sentence “Original price of trip per person without college special...” p. 14.
8. Placed “map key” on top of driver chart to better identify who driver and Co-Leader was.
p. 22
9. Added period to end of the word SOLO under Trip Details. p. 26.
10. Took away periods from “A.L.P.S” next to “Amt. of Members.” p. 26
11. Fixed spacing between words “Treasurer” and “and” in Article IV of the Constitution. p. 30.
12. Indented letters “a,” “b,” and “c” under #1 of Article V of the Constitution. p. 30.
13. Capitalized the word “By-Law” in #5 of Article VIII of the Constitution and placed quotes around the word
“by-law.” p. 31.
14. Fixed spacing between the words “run” and “the” in #5 of Article VIII of the Constitution.
p. 31.
15. Put quotes around the word “Mid-Season election by-law” and capitalized the words “election by-law” in
Article IX. p. 31
16. Put a space between the words “other” and “constitution” and capitalized the word “constitution” in Article
XI. p. 32
17. Capitalized the letter “l” in the word “Trip Leaders” in By-Law sub-section 1.a. p. 37
18. Deleted the period from the title of the By-Law, “General Election Policies” p. 40
19. Deleted #5 in the By-Law, “Mid-Season Election Policies.” p. 41.
20. Added a period to the end of the last sentence of the first paragraph. p. 47.
21. Fixed the main telephone numbers for the SAIL Office and Office of Housing and Residential Life” so they
would match. p. 50.
22. Changed the word “in” to “into” under #7. Tabling. First sentence. p. 51.
23. Took out the word “as well.” Last word of first paragraph. #7 Tabling. p. 51.
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