Social media and working online doesn't have to be overwhelming; you can take back control. This free webinar explores personal productivity techniques, including the use of attention training and visualization, to combat distraction. It will also cover conscious computing tools and apps that can help lengthen your attention span and replace information overload with a sense of mindfulness. The tips and tools, once you put them into practice, will help you achieve more in less time and ultimately increase your focus and wellbeing. Based on the ideas in The Happy Healthy Nonprofit: Strategies for Impact without Burnout, internationally acclaimed trainer and author Beth Kanter leads this fun, interactive webinar.

1. Combatting Nonprofit Burnout:
Managing Tech and Email Overload
May 25, 2017
Beth Kanter

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Presenters
Beth Kanter
Master Trainer,
Speaker, Author
Susan Hope Bard
TechSoup, Training and
Education Manager

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The Need Is Global – And So Are We
• TechSoup’s mission is to build a dynamic bridge that enables civil society organizations and social
change agents around the world to gain effective access to the resources they need to design and
implement solutions for a more equitable planet.
Countries Served TechSoup Partner Location NetSquared Local Group
Where are you on the map?

6. Combatting Nonprofit Burnout:
Technology Wellness in the Nonprofit Workplace
Beth Kanter, Master Trainer, Speaker, Author

7. @kanter
www.bethkanter.org
Beth Kanter: Master Trainer, Speaker, Author and
Nonprofit Thought Leader

8. • Nonprofit Professionals: Nonprofits
• Understanding Connection between Tech and
Burnout
• Personal Technology Wellness Tips
• Nonprofit Workplace: Organizations
• Bringing Technology Wellness into the
Nonprofit Workplace
What I’m going to talk about …..

9. Happy Healthy Nonprofit Book
http://bit.ly/happyhealthynpbook
We-
Care
Self-
Care

11. Burnout is a state of emotional, mental, and physical
exhaustion that occurs when we feel overwhelmed
by too many demands, too few resources, and too
little recovery time.

12. Technology Use Can Be A Big
Cause Stress and Burnout

13. Information Overload
Personal Technology Wellness Assessment
1. Is the only time you take a break from your tech when you’re sleeping?
2. Do you check your phone before you go to bed or right when you wake up?
3. Do you have problems recalling information and resort to searching on Google?
4. Do you feel that you often have a hard time paying attention or focusing on a
single task?
5. Do you experience frustration at the amount of online information you need to
process every day?
6. Do you frequently or constantly check your email, Twitter, Facebook or other
online services?
7. Do you sometimes check your mobile phone for messages while in the
bathroom?
8. Do you find yourself reaching for your phone even when you’re with others?
9. Do you sit at your computer at work or home for longer than 30 minutes at a
time without getting up to take a break?
10.Do you ever check your mobile phone while walking outside?
Add up all the questions you answered “YES” to for your score

14. 0…1…2…3…4…5…6…7…8…9…10
Source: Lulumonathletica
Healthy……………………………………………………Unhealthy
What’s Your Technology Wellness Score?

15. Our technology use is
changing our brains

16. We have no downtime
52% of smartphone owners check their phones
a few times an hour or more.
Behavior Addiction

19. What is the
average human
attention span
online?

20. Attention Spans Online …
Source: National Center for Biotechnology Information, US National Library of Medicine
Flickr photo: Josullivan59
Attention Span Statistics Data
The average human attention span in 2000. 12 seconds
The average human attention span in 2013. 8 seconds
9 seconds

26. Technology Wellness Tips for
Nonprofit Professionals

27. Not Saying To Stop Using Technology
Be Intentional

28. Tip: Protect Your Sleep

29. Pro Tip: Use An Alarm Clock

30. Beverly Trayner-Wenger
List of Standing Desk Resources
http://bethkanter.wikispaces.com/walk
Tip: Stand Up At Work

32. Tip: Walk More

33. Tip: Organize Mobile Phone To Avoid Addiction
• Notifications from people
• Customized notifications
• Tools on home screen
• Scramble Apps
• Remove or move work apps into folders on 3rd or 4th screens
during non-work hours

34. Tip: Unplug regularly & often

35. TIP: Schedule Quiet Time

36. • What is one personal
technology wellness
habit you can start
doing now?
Mindful Moment

37. Technology Wellness in the Nonprofit Workplace

38. Walking At Work
• Pick the best type of meetings for walking meetings
• Walk inside
• Plan your route
• Notetaking
• Wear comfortable shoes, bring water
Tip: Walking Meetings

41. United Way in South Dakota: Movement Breaks
• Twice daily all staff
walk or movement
• Started with listening
and engaging with
employees
• Wellness coaching and
experiment 10 years
ago
• Now part of culture

42. Walking for Team Building
Wednesday Afternoon Weekly Walk
-After lunch for 20 minutes to energize and build community

44. Building A Movement Inside Your Organization

45. Creating An Organization That Values Focus Time/Space

48. Collaborative Tech Overload: Connectivity Driven

49. ● 15% of organization
time is spent in
meetings
● Four hours a week for
status update meetings
● 11 million meetings a
day
● More than $37 billion
year in unproductive
meetings
Source:
NY Times, “Meeting is Murder”
2/28/16
Fuze Infographic on Meetings

50. Is this familiar?
• Long work week
• Come home to realize
you didn’t get stuff
done
• You start doing solo
work in evenings and
weekends
• You don’t do it because
you are too exhausted

51. Solution: The Four P’s
Planning People
Priorities Present

52. Planning: Structure and Rituals
Assessment
1. Our team has a clear sense of what’s ahead each month
2. We stick to deadlines and commitments and rarely let things fall through the
cracks
3. My team or organization has a clear policy about sending after hours emails
4. My team uses cloud software for collaboration and has a well mapped out
workflow and training for all users
0-8
What’s your score? 0=No, 1=Sometimes 2=Yes
Add it up your answers

53. Tips to Improve Planning
● Use Look-Ahead Rituals
● Make Solo Focus Time Part of Your Team Culture

54. Tips to Improve Planning
● Clearly Define Workflow for Online Collaboration
Platforms and Training
● Adopt Formal Practices Around Team Emails

55. People: How You Relate To Others
Assessment
1. I am comfortable saying no, negotiating requests, and making requests of others.
2. I stay away from gossip, office politics, and drama
3. Our team communicates precisely via email and online collaboration tools
4. Our team has an effective approach to integrating remote and on-site staff for
meetings and collaboration
What’s your score? 0=No, 1=Sometimes 2=Yes
Add it up your answers
0-8

56. Tips to Improve
● Set a Statute of Limitations on People Frustrations
● Say NO, But Enforce Boundaries With Grace

57. Tips to Improve People
● Write emails that are precise
● Create a remote working charter for your team
Subjects w/Keywords
[ACTION] [SIGN]
[DECISION] [CORD]
[INFO]
Bottom Line Up Front (BLUF)
Fewer Words
Link to Attachments

58. Priorities: How You Spend Your Time
1. We spend time working on key priorities and goals that move the needle for our
organization, our team, or my own performance and growth.
2. I complete tasks even when I don’t want to do them.
3. My organization or team has clear rationales for how we use our time
4. I understand and accept the trade-offs that I make when choosing how to spend my
time.
What’s your score? 0=No, 1=Sometimes 2=Yes
Add it up your answers
0-8

59. Tips to Improve
● Do A Trend-Line View Reflection with Your Team
● Rethink Status Updates Meetings

60. Tips to Improve
● Don’t schedule hour meetings by default

61. Being Present: How You Focus and Pay
Attention
1. Our team schedules work according energy levels
2. Our team is focused and engaged in meetings and not multi-tasking
3. We have distraction free environment and time needed to complete the things that
require focus or strategic thinking.
4. When I have free time, I know how to use it productively or restoratively.
What’s your score? 0=No, 1=Sometimes 2=Yes
Add it up your answers
0-8

62. Tips to Improve
● Team wide analysis of most productive times during day
● Have explicit team or organization policy about white space or
maker time

63. Tips to Improve
● Device free zones in your workplace
● Meeting policy about use of devices to avoid “technoference”

65. Summary
Our personal and organizational use of
technology can create stress leading to
burnout. But if we are intentional
about how we use our devices, we can
be more productive, healthier, and
happier.

66. Thank you!
www.bethkanter.org
The Happy Healthy Nonprofit
http://bit.ly/happyhealthynpbook

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