1. Assignment #2 Technology Project pertinent to their pract

1.
Assignment #2
Technology Project pertinent to their practice environment
THIS WEEK DUE PART II AND THOSE TO SUBMIT THE
ENTIRE PROJECT (PAPER) . PART I ALREADY WITH
CORRECTIONS SUGGESTED, IF ANY, AND PART II
Grading Criteria for Assignments #1 & 2
Technology Project Paper Part 1 (20 points of grade)
Technology Project Paper Part 2 (20 points of grade)
Student to identify a Technology Project pertinent to their
practice environment. This proposal must include:
Executive Summary; Description of Project; Rationale Topic
chosen; Research-supported by evidenced based recent
literature; Project Clinical Goals & Objectives;
Market/Financial Project Analysis;
Plan for Evaluation; Plan for Alternative Assumptions &
Strategies.
Include how this project is applicable to the present Healthcare
system in terms of the issues of healthcare access, quality &
cost. Include 2 MSN Essentials.
Minimum 10 pages, double spaced,
Maximum 15 pages, double spaced, APA format.
Part 1:
• Identify Topic of Project Proposal (2 points)
• Description of project & Background Discussion (5 points)
• Goals & Objectives & Significance discussion (5 points)
• Include evidenced based research to support paper, at least
three (5 points)
• Overall: Focused, Ideas with clarity, Overall compliance with
grammar & APA 6th format (3 points). Include cover page and
reference used on part I
Part 2:
*10 pages, double spaced, APA format style including cover

and reference pages
• Financial Proposal analysis (4 points)
• Alternative plan of actions (4 points)
• Proposed project plan to include: (8 points)
o Project activities
o Timeline
o Budget
o Evaluation Plan
• Executive Summary at end of project (4 points)
Top of Form
2
2
Technology Project Paper Part 1
Electronic Health Records
Florida National University
Jose Cardentey
Health Care Informatics
Professor Jacquelin Alonso
January 28,2022
Electronic Health Records Proposal
Executive Summary
The healthcare sector has making bold strides in reducing
the number of medical errors which have been claiming the

lives of many patients by adoption of numerous technology to
determine the technology that will be most effective. among
these technologies is Electronic Health Records whose goal is to
improve the documentation of patient information to guide
practitioners when prescribing medication and keeping track of
the patient outcomes. The deployment of this technology in the
health facility calls for collaboration with different shareholders
in different disciplines in the health sector. For successful
implementation, the proposal provides a list of activities that
need to executed. They include development of the lead
committee who will oversee the accomplishment of the project
goals, strategies to manage the EHR system and the strategies to
manage changes that will face the system due to the rapidly
changing business environment. The goal of this report is to
analyze the background of the technology and briefly describe
the project implementation along with the goals and the benefits
the health sector will enjoy once they adopt the technology.
Background information
Over the past few years, Electronic Health Records have
become the trend in the healthcare industry. The government
has been consistently implementing initiatives to better the
outcome of this technology through financial stimulations.
These initiatives promise to reward the citizens with greater
integration and availability of patient data to a level that has
never been maneuvered in medical history. The main goal of
deploying Electronic health records across the health sector is
to boost cost-effectiveness and eliminate medical errors that
have claimed many lives in the past. The technology intends to
accomplish this goal by increasing collaboration between the
doctors and their patients and fostering more on establishing
shared health care where the professionals and the patients can
overcome future technological changes together. Electronic
Health Systems can relate to a wide range of electronic
information systems that healthcare can use to manage and
collect patient data. EHR systems can be deployed in individual
health facilities to act as interoperating systems within these

affiliated units; they can also be deployed nationwide or
regional. The healthcare units that benefit from this technology
include pharmacies, hospitals, general professional surgeries
and other healthcare providers.
The implementation of EHR tends to be a highly complex
process that involves a wide range of technical and
organizational factors such as organizational structure, human
skills, technical infrastructure, culture, coordination and
monetary resources. As many scholars argue, implementing any
information system in healthcare tends to be more challenging
than any other industry. This is due to the complexity of data
entry, medical data challenges, confidentiality and security
concerns, and an overall absence of the information
technology's paybacks to the healthcare sector. According to
Nguyen et al. (2014), the healthcare industry differs
significantly from other organizations because they have
numerous objectives, including providing cure and care for their
patients and providing quality education to their nurses and
physicians (Bosse et al., 2018). The second difference is that
the healthcare industry adopts medical practitioners with high
expertise, authority and autonomy. As a result, these aspects
can affect the implementation of information systems like
electronic health records.
Project Discussion
When administering EHR projects, it calls for many
shareholders from different healthcare settings who will play
the lead role in managing the arising changes triggered by the
advancing technology, which also triggers changes in patient
expectations from the health sector. Therefore, it is essential to
lay down the relevant strategies that will be used to resolve
such issues, including establishing lead committees whose role
will be to oversee the practical functionality of the technology
systems, manage the project, and control arising changes.
Leading committees
The proposal will call for the establishment of a competent
board of members who will determine the general viability and

outcomes of the project. This will play an integral role in
contributing to the widespread success of the project
implementation by selecting the most qualified management
team and employees. There are various functions that various
individuals must execute to assist in the implementation
process. The leading committee will be made of the four main
players of the healthcare industry. They include clinical
champions, clinical team members, EHR project managers, and
the EHR implementation team. The clinical champion plays the
role of a visionary leader whose primary responsibility will be
providing a clear layout of what the system should feature based
on the organizational structure and objectives that the
organization, employees and patients intend to acquire from the
technology. The clinical champion will also provide the project
team with documentation and preside over decisions that
necessitate the best implementation technique. The project
manager's responsibility will be to execute the numerous
managerial functions of the project, including coordinating,
planning, organizing, and facilitating the countless activities
that will be taking place in the implementation of the project.
The project manager should hold the relevant knowledge
required in the specific practice procedures and provide ample
support to changes that will arise in the future. In addition, the
project manager should possess excellent communication skills
as they will be in charge of coordinating the rest of the team
members by providing new updates to facilitate project success.
Clinical team members are an essential asset in the
implementation of the project. These team members include
nurses, physicians, billing, medical assistants, medical records
and front office management employees. These employees will
have a critical role in determining the system requirements and
at the same time perform the function of evaluating the
capability of the system provider in fulfilling these conditions
(Menachemi and Brooks, 2006). The members should be
knowledgeable within the area of expertise and should have
well-developed analytical skills that they will use to guarantee

successful implementation. The EHR implementation board will
comprise IT experts who will be in the front line assisting in
program coding, designing the system flow, establishing the
interface hardware, and performing tests of the design system.
The implementation team will be tasked with providing the
relevant training to the system users to ensure that they will
understand its significance and thus be able to make maximum
use of the system. As a result, the management team has
incorporated team members from various disciplines in the
health facility. Establishing such a collaborative system will
play an integral role in delivering the intended paybacks.
Nevertheless, the collective approach helps evade the
complications associated with health care facilities. Such
include insufficiency of the EHR to act as a single
correspondence channel, challenges in identifying relevant data,
requirements to deliver better-facilitated care to patients and
interruptions to both work and trust process because of the
issues related to EHR. Collaborative techniques in intensifying
teamwork and better implementing the full system guarantee
that the system will be deployed by employing the highest
efficiency level.
Managing the EHR project
The management of the EHR project can be accomplished
through numerous stages. This includes project initiation,
planning, execution and control. The project's initiation phase
will inform the health facility administrators on the EHR project
that the organization can utilize to improve hospital outcomes.
Other actions that need to be executed within this phase include
recognizing the numerous forms of investors, project scope
description, statement of the skills that the staff members must
have to take part in the implementation, and the IT expertise
needed. The phase will also include activities such as the
system's budget statement and procurement process. Moreover,
the initiation phase will assess the risk that will determine the
relevant course of action the project managers should pursue if
something backfired.

The second phase will be the planning phase, which will involve
formulating the numerous activities that will take place in the
implementation process. This will include selecting and
identifying the project team, calculating the underlying project
risks, laying down the work plan, including the expectations to
ensure that none of them will be overlooked, and formulating
the communication strategy and cost and time activities (Gans
et al., 2005). An essential section of arrangement is
correspondence, given that today there is the simple access to
media channels that can be integrated to guarantee efficient
communication between the team players. The third phase will
be the execution phase, involving the project managers
performing various functions. The tasks will include completing
the plans, enhancing team collaboration, overseeing proper
management of the venture assets, and facilitating the project
advancement to ensure that it aligns with the project scope.
Other roles will include managing and regulating venture
problems to guarantee quality control and manage the changes
as dictated by the project scope.
The last phase will be the control phase which will involve
numerous activities, including measuring and monitoring the
countless variances arising in the project plan. The main
procedures that will take place in this phase include adjusting
the changes that are happening in the scoping program,
controlling costs to avoid budget overruns, analyzing and
reporting on the performance and developing an effective
control and risk procedure. The project manager will oversee
effective monitoring of how the EHR project implementation
can bring more consistent and unique outcomes. Other relevant
measures, such as the estimated time for project completion and
budget, are essential in assessing the success or failure of the
entire implementation process.
Managing change within the EHR
Implementing an information system will call for future
advancement to ensure that the system will remain relevant in
the long run. Also, changes within the system can be triggered

by changes other than technology, including changes to the
organizational structure that may attract resistance from the
employees (Nguyen et al., 2014). As a result, it will be
necessary for the project proposal to include an effective change
structure to ensure that the employees will not have problems
coping with the new system. During the implementation
process, the project anticipates a lot of resistance from the
employees since many patients and employees are already
accustomed to the paper system. Therefore, developing an
approach that will respond to such issues will guarantee
effective implementation of the EHR system within the facility.
Consequently, it will be essential to include these changes from
the managing body, who will spawn the change throughout the
organization and work together with the employees to help them
adjust. Implementing new technology tends to attract
uncertainty, attract the fear of loss, develop unnecessary
pressure from the employees and patients, and thus manage to
fear adopting it as many feel that it will not align with their
health goals (Menachemi and Brooks, 2006). As a result, the
facility should expect instability, hostility and threatened
failure if the employees and the patients will not be taken
through a proper orientation process to help them adjust.
As a result, the proposal proposes that it is essential for the
healthcare facility to create a strategy that will create a climate
for transition. This will be executed by inserting a sense of
urgency, developing a guiding coalition and establishing a
vision for the future state of the healthcare facility. Creating a
sense of urgency is the best approach since the EHR system is
an entirely new technology that many patients and employees
cannot familiarize themselves with. Therefore, hospital leaders
will be involved in the education program to transfer the
knowledge acquired to the employees and patients confidently
to help stimulate these groups to accept the change. Providing a
clear picture of how the employees and patients will benefit
from the implementation. It will show them that the facility still
cares deeply about them, and that is why they want to take them

through a successful transitioning process.
After stimulating the employees and patients to accept these
changes, the second phase in change management will involve
the organization through effective communication regarding its
future through various techniques such as video questions,
answer sessions and demonstrations through PowerPoint (Gans
et al., 2005). This will be highly important to encourage the
healthcare facility to ensure that the goals of the EHR
technology will align with the organizational goals to ensure
that every team clearly understands what is expected of them in
implementing the desired change. Another strategy will be
formulating short-term plans, which will ensure that the
management can measure how the employees and patients are
coping with the new system to determine if it will succeed. This
will be accomplished by establishing conducive communication
channels to ensure that the latest technology will not feel
threatened. Still, instead, it should focus on instilling a sense of
confidence that the teams can get better outcomes with the
latest technology than before.
After the engagement, the third phase will be the actual system
implementation and the predicted changes. Successful
performance will be boosted through thorough staff training and
retraining and creating a positive atmosphere during the
execution. The change management team will focus broadly on
problematic areas by encouraging solutions and aiding change
within an individual's behavior. Success celebration is also
essential in administering as it encourages more employees to
take the initiative to adapt to changes faster.
Goals, objective and significance Discussion
The main goal of applying EHR in healthcare is to boost the
quality of care through the reduction of medical errors, to
provide an effective technique of communication between the
various shareholders involved, and to share information between
the healthcare providers. EHR also aims at gathering
information for research and educational purposes.
Implementation of EHR will have a lot of significance to

healthcare information and data that is relied on during
decision-making. It will hold a positive interface that will allow
providers to review their patient's data efficiently. Another
significance is that electronic health systems will play an
integral role in result administration by enabling the healthcare
facility to manage their patients' test results through radiology
and lab reports. It will also facilitate order management which
is all about improving the accuracy of prescriptions generated
electronically, unlike the traditional methods where prescription
errors will arise due to illegible handwriting (Boonstra et al.,
2014). The technology will also play an integral role in
providing decision support, reminders, and warnings to improve
performance through drug interactions, disease outbreak
identification, and administering the proper prevention. This
will play an integral role in assisting the providers in making
the right decisions for their patients. Electronic health records
will be a system with immense capacity to link numerous
providers to their patients and laboratories securely. This
interconnectedness provides ample support to the patients as
they can easily access educational materials and amplify the
ability to feed data into the electronic health record system by
themselves and be in the front line to monitor their health from
home.
Electronic Health Records will play an integral role in
overseeing effective management of the facility's administrative
procedures, which will improve the efficiency in appointments
scheduling, eliminate any underlying confusion, and determine
the measures that the hospital can be used to implement
eligibility. The system will allow reporting, which will be
executed by following some standardized procedures to generate
these medical reports that the Federal, State, and local
government can access anytime they need to. The paybacks will
be expected from the application of the EHR as it will guarantee
universal and immediate access to the patient's data through the
levels that are predetermined by HIPAA security compliance
(Ajami et al., 2011). Another significance of EHR lies in

improved documentation, which has played an integral role in
eliminating the previous risks in paper-based record-keeping as
many people could not read the physician's handwriting. The
practitioner's handwriting was found in progress, orders, report
notes, patient instructions and prescriptions. The EHR provides
alternatives to capturing patient information through automatic
documentation, which include down menus, scanning ability,
checked boxes, and typewritten entries. The fastest and ease in
the navigation of the patient data is another payback. The
system allows effective communication between the various
healthcare providers to develop measures that play an active
role in improving patient care. A provider can order lab work
and gain immediate notifications about the patient's changing
outcomes through the messaging system.
Patient portals provided by the EHR system stand out as one of
the essential paybacks of using EHR, ensuring that the patients
will communicate and receive assistance from their healthcare
providers on a real-time basis. The information system is
interoperable and can be easily shared with other organizations
within the healthcare facilities concerning their health. The
EHR plays an integral role in delivering faster care and
independent decision making, which will be done by the
healthcare staff regarding patient diagnoses and treatments with
minimal errors inside the individual health records. Electronic
health records make it easy for nurses to follow up with patient
progress and track their continuing care under close supervision
to improve their health outcomes (Bosse et al., 2018). The
system will also save hospitals time during doctor
appointments. The patients can access all critical information
they need during emergencies such as allergies and effectively
respond to them. Medical providers also stand the opportunity
to benefit from the ample monetary incentives offered by the
governments who are adopting this technology. In return, the
providers can use these incentives in providing additional
information to staff on the new procedures that they can use to
improve the health outcomes of their patients.

Lastly, the healthcare sector will benefit from the amplified
productivity and efficiency of electronic health records. It will
play an active role in improving efficient chart management and
guarantee rapid access to patient information anywhere.
Electronic health records have a simple navigation interface that
allows nurses to generate patient information quickly, thus
saving time and boosting productivity. Adopting electronic
health record technology will help increase the quality of
medical care by amplifying the ability to exchange completed
patient information in real-time. The system will also provide
accurate and updated information regarding the patient, which is
essential in providing quality care. Lastly, having readily
available data is crucial to benchmark purposes such as auditing
and analyzing auditing, risks, quality and return on investment
to aid in maintaining an adequate healthcare facility.
References
Boonstra, A., Versluis, A., & Vos, J. F. (2014). Implementing
electronic health records in hospitals: a systematic literature
review. BMC health services research, 14(1), 1-24.
Bosse, J. D., Leblanc, R. G., Jackman, K., & Bjarnadottir, R. I.
(2018). Benefits of implementing and improving collection of
sexual orientation and gender identity data in electronic health
records. CIN: Computers, Informatics, Nursing, 36(6), 267-274.
Nguyen, L., Bellucci, E., & Nguyen, L. T. (2014). Electronic
health records implementation: an evaluation of information
system impact and contingency factors. International journal of
medical informatics, 83(11), 779-796.
Ajami, S., Ketabi, S., Isfahani, S. S., & Heidari, A. (2011).
Readiness assessment of electronic health records
implementation. Acta Informatica Medica, 19(4), 224.
Gans, D., Kralewski, J., Hammons, T., & Dowd, B. (2005).
Medical groups’ adoption of electronic health records and
information systems. Health affairs, 24(5), 1323-1333.
Menachemi, N., & Brooks, R. G. (2006). Reviewing the benefits

and costs of electronic health records and associated patient
safety technologies. Journal of medical systems, 30(3), 159-168.

1. Assignment #2 Technology Project pertinent to their pract

Recomendados

Recomendados

Mais conteúdo relacionado

Semelhante a 1. Assignment #2 Technology Project pertinent to their pract

Semelhante a 1. Assignment #2 Technology Project pertinent to their pract (20)

Mais de TatianaMajor22

Mais de TatianaMajor22 (20)

Último

Último (20)

1. Assignment #2 Technology Project pertinent to their pract