Automation software for SAP archiving function. The software also ensures traceability and setting variables specific to the archiving scope required.

1. Archiving Sessions Cockpit
Automating SAP archiving process

2. Why ASC?
The situation -
Data archiving/SAP archiving:
- Reduces the size of the database, easier to manage database
- Improves system performance
- Obtains a ROI – future savings (infrastructure, maintenance, response time costs, etc.)
Issues from poor or manual archiving:
- Wrong files archived or wrong storage of archived files
- Problems accessing archived data for functional users
- Archiving not completed due to open transactions (i.e. open invoice), interruptions,
cancellations by mistake
- Unreliable, inconsistent archived data for tax audit preparation
The situation and our solution
© 2017 TJC SA. All rights reserved. www.tjc-group.com 2

3. Why ASC?
The solution from TJC: ASC
- An automation software for SAP Administrator/ SAP CC to:
- Schedule or define archiving periods by country code, by object
- Define frequency of archiving and residence time
- Restart jobs in case of interruption
- Customize rules on archiving areas and objects
- Respond to expectations from business/functional users,
especially access to archived data
- Confidence in archived data being consistent with the original
data
The situation and our solution
© 2017 TJC SA. All rights reserved. www.tjc-group.com 3
ASC allows SAP
administrators and the
SAP CC to reduce
manual errors, save
time, and improve the
technical process of SAP
archiving. At the same
time, they are also able
to satisfy business users’
expectation to access
archived data. More
importantly, there is
confidence of archived
data integrity for tax
audit preparation.

4. Key features
• Designed to automate mass archiving
(initial, regular, and selected dates)
• Schedule archiving runs
• Define content of variants
• Manage jobs and archiving sessions
until completion
• Permanent monitoring of archiving
runs
• Automation of complex archiving
figures
• Restart jobs in case of interruption
www.tjc-group.com 4© 2017 TJC SA. All rights reserved.

5. www.tjc-group.com© 2017 TJC SA. All rights reserved.
ASC Automation diagram
5
Scheduling an ASC run
Exploration of
documentation
List of selected
archivingobjects and
used programs
Creationof
variants
Creating, scheduling and
monitoringjobs
Archiving project
literature Customizing ASC
Creating, scheduling,
and monitoringjobs

6. Advantages
Costs advantages
• Reduces the size of databases
• Reduces upgrade duration
• Controls the growth of infrastructure
• Anticipates the costs for deployment
• Reduces hardware costs
• Reduces SAP administration costs
System advantages
• Respects recommendations of SAP
• Reduces the size of databases
• Reduces response times
• Reduces backup times / savings
• Controls the growth of infrastructure
www.tjc-group.com 6© 2017 TJC SA. All rights reserved.
ASC is a solution built for SAP Administrators and SAP Competence Centre to automate a complete
archiving process and also to easily respond to business user demands for archived data access for
tax audit use.

7. Benefits
 Reduce hardware and SAP administration costs
 Give you control of infrastructure growth and costs
 Increase efficiency in administration tasks
 Extend capacity of database size
 Automated and thorough process to complete archiving jobs
- not missing a cancelled job or interrupted archiving session
 Data consistency for tax audit preparation
www.tjc-group.com 7© 2017 TJC SA. All rights reserved.
Save
money
and time

8. Conclusion
Thank You
Q & A
www.tjc-group.com 8© 2017 TJC SA. All rights reserved.

9. Contact Us
https://twitter.com/tjcsoftware
http://www.linkedin.com/companies/tjc-software
https://www.youtube.com/user/tjcgroup
TJC Group Headquarters
Marseille
+33 (0) 4 91 95 56 56
TJC France
Neuilly-sur-Seine
+33 (0) 1 72 92 05 40
TJC UK & Ireland
Milton Keynes
+44 (0) 19 08 41 43 20
contact@tjc-group.com
www.tjc-group.com 9© 2017 TJC SA. All rights reserved.

10. Legal disclaimer and copyright information from TJC
The information in this presentation is confidential and proprietary to TJC and may not be disclosed without the permission of
TJC. This presentation is not subject to your license agreement or any other service or subscription agreement with TJC. TJC has
no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release
any functionality mentioned therein. This document, or any related presentation and TJC 's strategy and possible future
developments, products and/or platforms directions and functionality are all subject to change and may be changed by TJC at
any time for any reason without notice. The information on this document is not a commitment, promise or legal obligation to
deliver any material, code or functionality. This document is provided without a warranty of any kind, either express or implied,
including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement.
This document is for informational purposes and may not be incorporated into a contract. TJC assumes no responsibility for
errors or omissions in this document, and shall have no liability for damages of any kind including without limitation direct,
special, indirect, or consequential damages that may result from the use of this document. This limitation shall not apply in
cases of intent or gross negligence.
All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially
from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only
as of their dates, and they should not be relied upon in making purchasing decisions.
TJC SA, TJC Group, TJC Software product names, logos, content are trademarks and assets that belong to TJC SA. No part of this
publication may be reproduced or transmitted in any form or for any purpose without the express permission of TJC SA or a TJC
affiliate company. All other product and service names mentioned are the trademarks of their respective companies.
© 2017 TJC SA. All rights reserved. www.tjc-group.com

11. Back up slides

12. Archiving rules management
Defining variations
© 2017 TJC SA. All rights reserved. www.tjc-group.com 12
• For archiving and pre-processing/post processing
programs
• Taking in to account organizational splits: companies,
plants, sales organizations…
• Selection dates: cf. residence time + archiving depth
• Conversion dates into fiscal periods: for objects FI
and CO
• Taking in to account special periods: when archiving
the last period of the year
• FI -CO: some selection criteria depends on the
selected period
• Specific parameters for an organization
• Variants are created manually
• Use of variant variables: limits
• Use of fixed variants:
performances
• User’s developments

13. Archiving runs management
• Taking into account delayed and active sessions
• Taking into account system availability:
• System servicing → Fixed dates
• Users processes → Variable dates (fiscal period closing)
• System load → Timeslots
• Monitoring cancelled jobs → Restart
• Monitoring interrupted archiving sessions → Cf. documentation
Scheduling and monitoring archiving runs
© 2017 TJC SA. All rights reserved. www.tjc-group.com 13

14. Technical customization
www.tjc-group.com 14© 2017 TJC SA. All rights reserved.
Management of ADK sessions:
• Optional programs to be started
• Behaviour after interruption of jobs
• Securing ADK files
Defining periods :
• Frequency of archiving
• Residence time and archiving depth
• Particular cases

15. Technical customizing
Aim:
Ensure the archiving of a given
object will be started only after
archiving of its predecessors is
completed.
Defining relationships between objects
© 2017 TJC SA. All rights reserved. www.tjc-group.com 15
Example:
Archiving of handling units of June 2006 is
scheduled when archiving of deliveries of June
2006 is successfully ended.

16. Technical customizing
ADK sessions management rules (1/2)
© 2017 TJC SA. All rights reserved. www.tjc-group.com 16
Type of start
Number of restarts in
case of
interruption
Cancelled WRI step
management
Percentage of archiving for
Functional objects
If standard program is
Not used (see AOBJ)

17. Technical customizing
ADK sessions management rules (2/2)
© 2017 TJC SA. All rights reserved. www.tjc-group.com 17
Unload SAP AS at the
Beginning of the session
SAP AS unloading is started
During preprocessing and
Archiving jobs
In case of tape
backup
Restricts the
Number of jobs

18. Technical customizing
Residence Times
© 2017 TJC SA. All rights reserved. www.tjc-group.com 18
Archiving periodicity
Processing of delayed
sessions
Processing by full year
Determination selection dates
from → to
Residence time in
period file system

19. Functional customizing
Archiving area
© 2017 TJC SA. All rights reserved. www.tjc-group.com 19
Grouping of
organizational entities:
- Company
- Plant
- Sales organization
- Controlling area
- …

20. Functional customizing
Archiving option
© 2017 TJC SA. All rights reserved. www.tjc-group.com 20
Used to specify for the same
object and the same area
different archiving rules:
- Archiving of individual
lines/totals FI_SL_DATA
- Archiving CO_ITEM for CO
objects CTR/REO/ORD…
- Archiving of invoices with
type Z1/ZD/ZF…

21. Timeslots management
• Systems dependent
• Dynamic settings
• Archiving sessions for
which the deletion
step is not ended and
have the status
'pending'.
Definition of timeslots for deletion jobs
© 2017 TJC SA. All rights reserved. www.tjc-group.com 21
 Defines timeslots during
which no deletion job will
be started
• Performance
• Data Integrity
 Workdays can be taken in
account

22. ADK sessions customization
www.tjc-group.com 22© 2017 TJC SA. All rights reserved.
• What are the objects to be processed?
• When ?
• In which order ?
• What programs to start?
• How can the variants be filled?
• What to do in case of problem?
Technical settings
+
Functional settings
+
Calendar

23. ASC customizing
Sets the ASM management rules regardless of any archiving object
© 2017 TJC SA. All rights reserved. www.tjc-group.com 23
• Systems dependent
• Dynamic settings
Waiting time before starting a restart job in case of
interruption of the pilot
Number of ASC restarts in case of interruption of the
pilot
Duration (hours) at the end of which ASC
stops, if archiving runs are pending. (deletion
jobs can not be started – cf. timeslots)
Duration (hours) at the end of which ASC
starts no more archiving runs.