PD Course Migration SoW

Statement of Work
Professional Development Course Migration
February 4, 2015

2/4/2015 Statement of Work Page 2
Contents
Statement of Work .......................................................................................................................................3
Rationale.......................................................................................................................................................3
Project Benefits.............................................................................................................................................4
Project Assumptions .....................................................................................................................................4
Scope of Work...............................................................................................................................................4
A. Course Migration ..............................................................................................................................4
B. Schedules and Rosters ......................................................................................................................5
C. Grades...............................................................................................................................................5
D. Communication and Training Plan....................................................................................................5
Houston ISD Support.................................................................................................................................5
Schedule........................................................................................................................................................6
Authorization ................................................................................................................................................7
Exhibit A: Pricing ..........................................................................................................................................8
Exhibit B: Calendar.......................................................................................................................................9
Exhibit C: Acceptance of Completed Work................................................................................................14

Client Name: Houston Independent School District
Project Administrator: Denise Martinez
Project Name: Professional Development Course Migration
Engagement Duration: March 2015 – May 2015
Start Date: March 2, 2015
End Date: May 29, 2015
Statement of Work
This Statement of Work (SOW) is issued pursuant to the contract between Houston ISD (“Client”) and
itslearning (“Contractor”) effective March 2, 2015 (the “Agreement”). This SOW is subject to terms and
conditions contained in the Agreement between the parties and are made a part thereof. Any term not
otherwise defined herein shall have the meaning specified in the Agreement. In the event of any conflict
or consistency between the terms of this SOW and the terms of this Agreement, the terms of this SOW
shall govern and prevail.
This SOW #003, effective as of March 2, 2015 is entered into by and between itslearning and Houston
ISD and is subject to the terms and conditions specified below. The Exhibits to this SOW shall be deemed
to be a part hereof. In the event of any inconsistencies between the terms of the body of this SOW and
the terms of the Exhibits hereto, the terms of the body of the SOW shall prevail.
Rationale
As a part of Houston ISD’s efforts for digital transformation, Houston ISD has determined that it will be
beneficial for professional development courses for all school district staff to be migrated from the
existing software application (Desire2Learn – D2L) to the itslearning Learning Management Platform
called the HUB. The successful migration of professional development courses to the HUB will provide
Houston ISD with operational and financial benefits that can only be accomplished through this activity.
In order to complete this migration before June 1, 2015 Houston ISD has chosen to contract with
itslearning, Inc.

Project Benefits
 Reduce the number of software application silos.
 Increase teacher use, knowledge and understanding of the HUB.
 Connect the HUB functionality with Professional Development and Responsibility one
measure of teacher effectiveness.
 Harvest increasing value from Houston ISD’s itslearning investment.
 Migration of the professional development courses to the itslearning Learning Management
Platform will support and increase HUB adoption and use.
 Migration of the professional development courses to the HUB will standardize course
format and increase the HUB’s ability to provide a “one-stop-shop” capability reducing the
Professional Development Department’s work.
 Reduce ongoing technology costs
o Approximate D2L savings based on $425,000 per year licensing fees:
Year 1: $202,400
Year 2: $425,000
Year 3: $425,000
Total 3-syear savings: $1, 052,400
Project Assumptions
 The professional development courses and assessments migrated from D2L to the HUB will
provide the same content and quizzes currently available.
 All Houston ISD staff will be able to access and complete the professional development
courses in the HUB.
 A process to extract professional development course registration from the eTrain software
application and upload the course catalog and rosters similar to the process currently in
place will be developed.
 A process to export grades from the professional development courses in the HUB to an
Excel spreadsheet similar to the process currently in place will be developed.
Scope of Work
The following functional requirements compose the scope of work addressed in this proposal.
A. Course Migration
1. itslearning will migrate 312 Houston ISD professional development courses currently in
D2L to the HUB.
2. The courses will be migrated in the priority order identified in the list provided by Houston
ISD on a calendar to be mutually agreed upon by Houston ISD and itslearning.
3. Course quizzes that do not cosnvert from D2L into the HUB will be recreated manually and
tested to be certain they work as expected.
4. itslearning will migrate approximately 40 courses per week.

5. After each three-week conversion cycle, itslearning will submit to Houston ISD 100 courses
for review.
6. Houston ISD will have two weeks to review the completed courses and provide feedback to
the assigned itslearning project manager regarding additional cleanup and improvement.
7. itslearning will include a total of 15 days for additional cleanup as required by Houston
ISD’s converted course review in the conversion calendar.
8. All courses must be migrated and review and cleanup cycles completed on or before May
29, 2015.
B. Schedules and Rosters
1. eTrain will remain the online software application for presenting the course catalog to staff
and for managing the online self registration process.
2. itslearning working in collaboration with Houston ISD will identify a process to do the
following.
a. Extract course schedules and rosters from the eTrain software application.
b. Import course schedules and rosters into the HUB.
3. The export from eTrain will be updated on a weekly basis maintaining the current course
schedule and roster development process.
C. Grades
1. itslearning working in collaboration with Houston ISD will identify a process to extract
grades from the HUB courses into an Excel spreadsheet maintaining the current grade
export process.
D. Communication and Training Plan
1. itslearning working in collaboration with Houston ISD will identify a process for
communicating to the school district’s community the migration of professional
development courses from D2L into the HUB.
2. itslearning working in collaboration with Houston ISD will identify and assist the school
district to develop a minimum of one and a maximum of two online training opportunities
to support the professional development platform change.
Houston ISD Support
Houston ISD will provide the following services in support of the project.
1. Submit a priority listing of all professional development courses to be migrated to the HUB.
2. Assign one person from the Professional Development Department to coordinate the
project.
3. Provide support on questions related to professional development resources and
documentation.
4. Review and report to itslearning in a timely manner the quality and status of the migrated
professional development courses.

Schedule
A detailed calendar showing all tasks, milestones, start, and end dates is provided in Exhibit B of
this document.
Key:
Black text: itslearning task
Blue text: Houston ISD task
Green text: itslearning and Houston ISD collaborative task
Milestone Tasks Start Date End Date
Review Existing Course Design and Layout 02-15-2015 03-04-2015
Recommend Course Design and Layout Improvement 02-27-2015 03-11-2015
Start Course Conversion 03-02-2015 05-29-2015
Complete Course Conversions 1-39 03-02-2015 03-06-2015
Houston ISD Reviews Courses 1-100 03-19-2015 04-02-2015
Develop eTrain Course and Roster Extract 03-30-2015 04-09-2015
Course and Roster Acceptance Signoff 04-09-2015 04-09-2015
Mid-Project Review Meeting 04-14-2015 04-14-2015
Develop Excel Grade Export 04-13-2015 04-27-2015
Excel Grade Export Acceptance Signoff 04-27-2015 04-27-2015
Final Revision of Courses 1-100 05-04-2015 05-08-2015
Communication Plan Acceptance and Signoff 05-15-2015 05-15-2015
Final Course Conversion Acceptance and Signoff 05-26-2015 05-26-2015
Develop Communication Plan (3 days) 05-05-2015 05-15-2015
Create Training Videos (2 days) 05-05-2015 05-22-2015
HUB Integration Support (3 days) 05-14-2015 05-29-2015
Training Video(s) Acceptance and Signoff 05-22-2015 05-22-2015
Final Project Acceptance and Signoff 05-29-2015 05-29-2015
The Professional Development Course Migration Statement of Work and pricing (Exhibit A) are
contingent upon all parties meeting agreed upon timelines and milestone dates. Changes due to
missed milestone delivery dates may result in Scope of Work and associated pricing increases.

Authorization
The terms and conditions of the professional services agreement apply in full to the services and
products described under this Statement of Work.
IN WITNESS WHEREOF, the parties hereto each acting with proper authority have executed this
Statement of Work under seal.
Name Name
Title Title
Signature Signature
Date Date

Exhibit A: Pricing1
Product Price Description Unit Total Discounted
Project Discovery
eTrain export for XML import into the HUB $1,200 Define eTrain export and XML construction requirements 3 $3,600 $0
HUB grade export to Excel $1,200 Identify Excel grade export requirements 2 $2,400 $0
Course Design and Layout
Review existing course design and layout $1,200 Define ways to maximize course presentation in the HUB 1.5 $1,800 $1,800
Recommend course design improvements $1,200 Recommend ways to take advantage of HUB features 1.5 $1,800 $1,800
D2L Course Migration
Convert 312 D2L courses to the HUB $1,200 Migrate D2L courses and create assessments 180 $216,000 $216,000
Course Catalog, Roster, and Grade Export Development
Course catalog and roster development $1,200 Create and test eTrain export and HUB import 5 $6,000 $0
Excel grade extract development $1,200 Establish and test ITSL grade export 5 $6,000 $0
Change Management
Communication plan $1,200 Develop a plan to communicate changes to HISD staff 3 $3,600 $3,600
Training videos $1,200 Create 1 to 2 training videos to support change to the HUB 2 $2,400 $2,400
HUB Integration
Support integration into the HUB $1,200 Ensure that users are easily able to access courses and
communicate problems quickly and effectively to support 2.5 $3,000 $3000
Total Person Days: 205.5
Total Cost: $240,600
Total Discounted Cost: $222,6002
1
Pricing is based on migrating 312 professional development courses from D2L to the HUB. If the number of courses to be migrated increases or decreases the
pricing Course Migration line item will be adjusted accordingly.
2
A progress payment of 30% will be billed upon completion of the April 14, 2015 Mid-Project review meeting. The balance (70%) will be billed after Final
Project Acceptance Signoff is completed on May 29, 2015.

Exhibit B: Calendar
The following four pages provide a calendar of project events for the months of February, March, April and May 2015 with the following
color coding.
Black Text: itslearning task
Blue Text: Houston ISD task
Green Text: ITSL and Houston ISD collaborative task
Bold Typeface: Milestone

February 2015
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4
Provide draft
Scope of Work
to HISD
5
eTrain
Technical
discovery with
HISD
6
Receive SOW
change
requirements
from HISD
7
8 9
Deliver final SOW
to HISD
10
HISD
11
Review
12 13 14
Valentine's
Day
15 16
HISD decision
Presidents' Day
17
Final SOW with
HISD changes if
required
18
Internal PD
Department
Discussion
19
 HISD assigns
Project Liaison
 Final Course
List Provided
20
Discuss course
design
maximization
(3 days)
21
22 23
 Backup all
files, etc.
 Notify
stakeholders to
backup
courses, etc.
24
Notify all
stakeholders of
calendar for
providing
feedback
25
Review existing
course design
and layout
(1.5 days)
26
Provide ITSL
with course
access and
training
27
Recommend
course design
improvements
(1.5 days)
28
 Key:
 Black Text: ITSL
 Blue Text: Houston ISD
 Green Text: ITSL and Houston ISD
 Bold Typeface: Milestones

March 2015
1 2
Start Course
Conversion
3 4 5 6
Week 1
Complete
Conversions 1-39
7
8 9 10 11 12 13
Week 2
Complete
Conversions
40-78
14
15 16
Spring
17
Vacation
18
Week
19 20
Week 3
Complete
Conversions
79-117
21
22 23
Deliver course
conversions 1-100
to HISD for review
24 25 26 27
Week 4
Complete
Conversions
118-156
28
29 30
Develop eTrain
export and HUB
XML import
31

April 2015
1
Test eTrain
export and
XML HUB
import
2
XML import test
results
3 Good Friday
Week 6:
Complete
conversions
157-195
4
5
Easter
Sunday
6
Revise XML import
7
Deliver course
conversions
101-200 for
HISD review
8
Final XML
import
acceptance
test
9
XML
acceptance
signoff
HISD courses
1-100 review
10
Week 7:
Complete
conversions
196-234
11
12 13
Develop Excel
grade export
14
Mid-project
review
meeting
15
Test Excel
grade export
16
Excel grade
export test
results
17
Week 8:
Complete
conversions
235-273
18
19 20
Revise grade
extract
21 22
Final Excel
grade extract
acceptance
test
23
Receive HISD
review of
courses 101-
200
24
 Week 9:
Complete
conversions
274-312
25
26 27
Deliver course
conversions 201-
312 for review
28
Excel grade
extract
acceptance
signoff
29 30

May 2015
1 2
3 4
Revision week 1:
conversions
1-100
5 Develop
communication
plan and training
videos (5 days)
6 7
Receive HISD
review courses
201-312
8
Final delivery
courses 1-100
9
10
Mother’s
Day
11
Revision week 2:
conversions
101-200
12 13
Deliver
communication
plan
14 HUB
integration
support
(3 days)
15
Final delivery
courses
101-200
16
17 18
Revision week 3:
conversions
201-312
19
Communication
plan
acceptance
signoff
20
Deliver draft
training video(s)
21
Training
video(s)
review
comments
22
Final delivery
courses
201-312
23
24 25 Memorial Day 26
Deliver final
training video(s)
27
Training video(s)
acceptance
signoff
28
Final course
conversion
acceptance
signoff
29
Final project
acceptance
signoff
30

Exhibit C: Acceptance of Completed Work
The following work has been completed itslearning and submitted to Houston ISD for
acceptance and final approval: _____________________________________________
Completed and submitted for approval on: _____________
1. Complete: Yes No, Why not?
______________________________________________________________________________
2. Submitted on time: Yes No, Why not?
______________________________________________________________________________
3. Technically accurate: Yes No, Why not?
______________________________________________________________________________
4. Overall quality: Poor Fair Good Very Good Excellent
Comments: ____________________________________________________________________________________________
_________________________________________________________________________________________________________
Work is accepted as submitted.
Work requires modification(s).
Modification(s) requested: __________________________________________________________________________
Houston ISD: ___________________ ______________________________________________
Date Signature
itslearning: ___________________ ______________________________________________
Date Signature

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