Presentation on barcode

ONE DAY SEMINAR ON BARCODE
IMPLEMENTATION AND ITS
APPLICATION
Presenting By
MR. SUDIP PAUL
Technical Asst. at NIT Agartala
Former Quality Control Officer at
PRAN Beverages (India) P. Ltd.
A sister concern of PRAN_RFL Group, Dhaka, Bangladesh9/16/2016 6:10 AM
1

Today’s Topics:
 Definition of Barcode.
 Types of Barcodes.
 Advantages of Barcode.
 Barcode Providing Agency.
 About GS1 India.
 Benefit for getting the barcode from GS1 India.
 Barcode registration procedure.
 Barcode Allocation Process.
 Barcode Implementation Process.
 Barcode Implementation Process Flow Diagram.
 Dummy Application For Barcode registration.
 Barcode Printing Process.
9/16/2016 6:10 AM 2

Definition Of Barcode:
• A barcode is the small image of lines (bars) and spaces that is
affixed to retail store items, ID cards, and postal mails to identify
a particular product , person, or location.
• Barcodes are “printed horizontal strips of vertical bars used for
identifying specific items”. A “scanning device reads the barcode
by moving a beam across the symbol”. This type of device is
called Barcode reader or Barcode Scanner.
The most widely used barcode is GTIN – 13 code (Global Trade
Item Number). An example of a GTIN – 13 Code is shown below:
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Continued…

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Types of Barcode:
There are several different Barcode Present that serve
different uses, industries or geographic needs. Different
barcode applications have different data requirements
depending on their usage. GS1 provides standards for
use with the different bar code symbols. Each is designed
for use in a different situation. These are as follows:
Continued…

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Barcode Standard Uses
Uniform Product Code
(UPC)
Retail stores for sales checkout;
inventory, etc.
Code 39
(Code 3 of 9)
Identification, inventory, and
tracking shipments
European Article
Number (EAN)
A superset of the UPC that allows
extra digits for country identification
MICR (Magnetic Ink
Character Recognition)
A special font used for the numbers
on the bottom of bank checks
And so on but 13-digit GS1 code (EAN – 13) is commonly used
with different type of consumer goods.
Continued…

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Uniform Product Code (UPC):
The Universal Product Code (UPC) is a barcode symbology (i.e., a
specific type of barcode) that is widely used in the United States,
Canada, the United Kingdom, Australia, New Zealand, and in other
countries for tracking trade items in stores. Its most common form,
the UPC-A, consists of 12 numerical digits.
CODE 39 (3 of 9):
Code 39 (also known as Alpha39, Code 3 of 9, Code 3/9, Type 39,
USS Code 39, or USD-3) is a variable length, discrete barcode
Symbology. The Code 39 specification defines 43 characters,
consisting of uppercase letters (A through Z), numeric digits (0
through 9) and a number of special characters (-, ., $, /, +, %, and
space). An additional character (denoted '*') is used for both start
and stop delimiters.
Continued…

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European Article No (EAN):
An EAN-13 barcode (originally European Article Number, but
now renamed International Article Number even though the
abbreviation EAN has been retained) is a 13 digit (12 data and 1
check) bar-coding standard which is a superset of the original 12-
digit Universal Product Code (UPC) system.
Magnetic Ink Character Recognition (MICR Code):
Magnetic Ink Character Recognition Code (MICR Code) is a
character-recognition technology used mainly by the banking
industry to ease the processing and clearance of cheques and
other documents.
Continued…

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Advantages of Barcode:
1. Barcode eliminates the possibility of human error. The
occurrence of errors for manually entered data is
significantly higher than that of barcodes. A barcode can
scan easily which is fast and reliable, and takes infinitely
less time than entering data by hand.
2. Barcodes are inexpensive to design and print. They can be
customized economically, in a variety of goods and
materials.
3. Barcodes can be attached to just about any surface, they
can be used to track not only the products themselves, but
also outgoing shipments and even equipment.

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5. Barcode improves Inventory control system because it
makes possible to track inventory so precisely, and hence
inventory levels can be reduced.
6. Data obtained through barcodes is available rapidly. Since
the information is scanned directly into the computer, this
ensures that time will not be wasted on data entry related
work.
7. The ultimate result of a comprehensive bar-coding system
is reduction in your overhead budget and cut down on
training time and labor, which improves productivity.
Continued…

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Barcode Providing Agency:
GS1 India is only authorized organization in India for
providing the Barcodes. The detail communication address is
given below:
GS1 INDIA
330, 2nd Floor, ‘C’ Wing, August Kranti Bhawan,
Bhikaji Cama Place, New Delhi – 110066,
Tel : + 91-11-26168720/721/ 725
Fax: + 91-11-26168730,
E-mail: registration@gs1india.org
W-site: www.gs1india.org

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About GS1 India:
GS1 India, a not-for-profit, industry-led global standards
body headquartered at Brussels, Belgium, with a global
network of over 110 member organizations around the world.
GS1 India was set up by Ministry of Commerce and Industry,
Government of India along with leading Chambers of
Commerce and Industry, BIS etc in 1996 as a not-for-profit,
independent standards body. Its founder members include:
• Ministry of Commerce and Industry, Government of India
• Spices Board
• APEDA (Agricultural & Processed Food products Export
Development Authority)

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•CII (Confederation of Indian Industry)
• FICCI (Federation of Indian Chambers of Commerce and
Industry)
• ASSOCHAM (Associated Chambers of Commerce and Industry
of India)
• IMC (Indian Merchants’ Chamber)
• FIEO (Federation of Indian Export Organizations)
• BIS (Bureau of Indian Standards)
• IIP (Indian Institute of Packaging) and so on.

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Benefit for getting the barcodes from GS1 India:
For all Small Scale industry, Micro, Small and Medium
Enterprises (MSME), Ministry of Commerce, Govt. of India has
notified an attractive financial assistance scheme for
registered Micro and Small manufacturing enterprise vide
their notification No.10(6)/2000-EP&M dt.27th Nov., 2001 for
adoption of international numbering systems in bar coding
w.e.f 1st January 2002.
After getting the barcode registration only from GS1
India you can avail this benefit as 75% reimbursement of the
one time registration fee paid to GS1 India with 75% of the
annual renewal fee for first 3 year for GS1 company prefix
Number provided by GS1 India for adoption of bar code
certification.

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As per the scheme Micro and Small manufacturing enterprise,
who have adopted bar code on or after 1st January, 2002 are
now eligible to get the financial assistance. Further, it was
also decided that SSI/tiny units who got registered for bar
coding during the previous year i.e. on or after 01.01.2001
will also be eligible for this benefit.
How to get this Financial Assistance scheme:
After getting the GCP number (GS1 Company Prefix), the
concerned MSE/Tiny sector unit may apply TO THE DIRECTOR, of
the local MSME office with Form VI and Annexure I, II, IIIA,IIIB, &
IV along with the following documents:
1. Copy of the allotment letter received from GS1 India towards
allocation of the GS1 company prefix number.
2. Copy of fee receipt paid by the unit to GS1 India for allocation of
the GS1 company prefix number.
Continued…

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Barcode registration procedure:
1. First you have to visit GS1 company website
www.gs1india.org
2. Second you have to download the GCP registration form.
3. Third you have to communicate over telephone for payment
related issue on +91 11 26168720/21/25.
4. Fourth you have to filled up the application form and select
product category and sub-category that you are intending
to manufacture or manufacturing i.e Product category like
whether the items are Food, Cosmetics, Textile or Chemicals
etc. and Product sub category means whether it is Biscuits,
Cakes, Namkeens or Cotton textile, Silk textile or inorganic
chemical, organic chemical.

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5. Fifth you have to send the application form along with all
the required documents to GS1 address mentioned
previously.
6. Sixth you have to decide the type of Subscription on which
amount of fees is also depends (Turnover Based Fee
Structure). To decide keep following the below steps:
STEP 1: Decide the number of SKUs (Stock Keeping Units)
required considering your future requirements from 4 options.
10 digit prefix - 100 Barcodes
STEP 2: Select your company Turnover .
Continued…

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Up-to 10 Crores
Above 10 till 25 Crores
STEP 3: Choose the number of years you would want to subscribe
and revert to GS1 India.
For 1 Year
For 2 Year
For 3 Year
For 10 Year
7. Seventh you have to pay the requisite amount of fee
through NEFT or Demand Draft. Account detail will be
provided by them.
Continued…

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8. After making Payment you will get the GCP allocation
certificate via registered mail ID along with number of
Barcode Slots you applied for, Original Tax Invoice, Money
Receipt etc.
The following documents are required to be submitted
while applying for allocation of GS1 Company prefix
number:
• GS1 India registration form duly filled and signed along
with the “product classification sheet” duly encircling /
highlighting the product Sub-categories being manufactured
/ supplied. (Please note all fields in the registration form
are mandatory. If any field is not applicable, please write
“N/A”. )
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• Request letter / forwarding letter from Applicant Company on
their letterhead for allocation of GS1 company prefix number.
• Attach a copy of your balance sheet (relevant page in support of
your sales turnover) as on 31st March, 2016
• PAN card copy of Proprietor - in case of Proprietorship firm and
PAN card copy of the applicant company in other cases.
• Proof of status of Applicant Company (for Proprietorship firm –
VAT Registration certificate; for Partnership firm – VAT
Registration certificate / Partnership deed; for Pvt. Ltd / Public
Ltd etc– ROC / ROS / MOA / VAT Registration certificate).
Continued…

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Note:-
•Use separate registration form for each company.
•Registration forms can be downloaded from
http://www.gs1india.org/UTLTY/artform.doc
•Fees paid to GS1 India are non-refundable except for interest-free refundable
Security Deposit after cancellation/ termination of subscription by GS1 India.
•Please select product numbering capacity required (whether for one
hundred, one thousand, ten thousand or one lakh product
types/variants/SKU’s) correctly, keeping future requirements in perspective,
since fresh registration (alongwith a set of complete documentation as
detailed above with full requisite subscription fees as applicable at that
juncture)
Continued…

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has to be again undertaken with GS1 India if product numbering capacity
gets exhausted. In such case, a new GS1 company prefix number would be
allocated.
The registration process requires two – three working days at GS1 India’s
end, if all necessary documents / requisite fees are found to be in order.
The GS1 Company prefix number allocated to you (your company) shall be
communicated via email to your registered email id.
Continued…

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Barcode Allocation Process:
1. First you will get an Excel file as below shown format
from GS1 India after Getting the registration.

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2. Second You have to allocate the barcode in the following
manner for your product in SKU (Stock Keeping Unit) wise:
Continued…

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Barcode Implementation Process:
Steps for implementation:
a) Generate 13-digit unique product code (GTIN - Global Trade
Item Number) for each product code type/ variant/SKU using
the 9 digit GS1 company prefix allocated as per Procedure.
(Here you have to allocate your products, SKU wise in the Excel
list of Barcode slots provided by GS1 India.)
b) Upload product codes generated along with other product
attribute details in GS1‟s GEPIR (Global Electronic Party
Information Registry) service. Details available at
http://gs1india.org.in/staticContaint/Guidelines%20for%20u
ploading%20product%20information%20in%20GEPIR.pdf

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c) Design and print GS1 Barcode artwork sample for each
product type/variant/SKU using the 13 digit product code
generated as above and using the GS1 Barcode
implementation guideline available at
http://www.gs1india.org.in/gs1barcodes/number_developme
nt_guide.htm
d) Get GS1 Barcode artwork samples verified by GS1 India to
ensure 100% scan ability. Details available at
http://gs1india.org/upload/menuupload/VB.pdf
e) Modify artwork, if required, based on GS1 India's barcode
verification report. If sample is OK, go ahead with bulk
printing of product packaging.
Continued…

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Flow Chart for Barcode Implementation Process:
Filling
Application form
Attachment of required
documents with the
application form .
Submission of Application
and documents with
requisite amount of fees.
Receiving of GCP allocation
letter with list of barcodes,
Tax Invoice, Money Receipt
etc. within 2 to 3 working
days.
Allocation of Barcode
for different product
SKU wise in the Excel
file provided by GS1
India
Print Barcode on
Product
Packaging as a
sample.
Send the Printed Sample to
GS1 India for Barcode
Verification with requisite
amount of fee.
Getting Barcode
verification Certificate
Go for Bulk
Printing of that
Packaging.
NOTE: First 3 sample is free of cost
if send within 1 month from the
date of subscription.
If 100% scan able, otherwise
you have to modify the
design and resubmit the
sample .

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You have to UPLOAD the product
information on GEPIR link
provided by GS1 India.
You have to renew the
subscription fee from time to time
before expiring the validity.
Continued…

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Dummy Application Form:

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Continued…

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Continued…

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Continued…

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Barcode Printing Process:
You can develop the barcode for your desired product by the
following way:
1. First you have to develop the packaging design through graphics
designing software like Adobe Illustrator, Adobe Photoshop,
Corel Draw etc. These software's is commercially available in
local market or you can download from Google website.
2. Second you have to make labeling corrections as per FSSAI
(Packaging & Labeling Regulation 2011).
3. Third you have to draw barcode through software, like Barcode
Generator or Barcode Maker which is also commercially
available or you may directly download from Google website. But
mostly it is done through Adobe Illustrator or Corel Draw.
4. After that you have to paste this barcode image on your
packaging design in a specified area of the surface.

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Key Points to remember during barcode printing:
1. The barcode image is not falling in any folding area of that packaging.
2. Barcodes must have dark bars (black, brown, blue & green) printed on a light
background (white, light yellow, orange, pink). Never use red as color of bars.
Black bars on a white background works best as it offers highest contrast.
3. Don’t reduce the height during packaging design development which results loss
of scanabillity.
4. bent awkwardly after the product is filled inside a flexible package.
5. For definite shaped products barcode should be placed at Lower right corner on
the rear of the package.
6. Cylindrical products: Close to the natural base of the product. The barcode
should be in ladder orientation with human readable number on the left.
7. Pouches: Flattest surface on the rear of the pouch, as close to the centre as
possible.
NOTE: As per GS1 INDIA Rules, we can’t use Barcode Sticker in any form on
our packaging which can be easily removable and hence leads to the
consequences of misuse.
Continued…

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Consequences of Misuse:
GS1 India has taken protection against unauthorized use of 890
with barcode under the Trade Marks Act 1999. Unauthorized use
means, use of 890 with barcode by any company without
registration with GS1 India or registered with GS1 India but
discontinued (cancelled / terminated / revoked) at a later date due
to any reason.
1. If a company registered with GS1 India earlier and later on
discontinued (cancelled / terminated / revoked) due to any
reasons and continue to use GCP number after discontinuation,
such defaulted company (s) will have to pay all outstanding dues
till date from the date of cancellation / termination of
subscription, costs incurred by GS1 India towards litigation /
investigation and a penalty of Rs 10,000/-. If they wish to
continue to use the GS1 Company prefix number, then full fee
towards registration as new subscriber for the same prefix will
also need to be paid.
Continued…

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2. If a Company which never registered with GS1 India and illegally
using the GS1 Company prefix number , shall be required to pay
requisite fee towards allocation of GCP number, Annual renewal fee
from the date of commencement of applicant company business or
1996 whichever is later, Costs incurred by GS1 India towards
litigation / investigation and a penalty of Rs 20,000/-.
3. Change of Address – Each of the parties shall give notice to each
other on change/acquisition of a new business address within 7
(seven) working days of such change. Any failure on the part of the
Applicant company to inform of change in address, shall constitute
a violation that can consequently lead to termination of
license/rights at the discretion of GS1 India.
Continued…
NOTE: COMPUTER AND INTERNET FACILITY IS ESSENTIAL
FOR THE WHOLE WORK UNTIL YOUR PRODUCT REACHES TO
THE CONSUMERS.

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