Ian Walters, Non Executive Director, Institute of Payroll Professionals Guidance on effective ways to manage expenses, how to minimise misuse of company money and conducting a review of your company policies.

1. Expenses
Management
Avoiding the scandal that rocked
Parliament
Date and other information to be
inserted here

2. Agenda
Introduction
Why do we need Expenses Management?
Policies/Procedures/Rules
Compliance/Authorisation
Reporting/Fraud
Benefits
In House v Outsourced
Summary

3. Why do we need
Expenses Management?
Compliance
Cost Reduction (up to 15%)
Productivity

4. Policies/Procedures
High Costs
Robust and Complete
Published and Understood
Monitored
Reviewed

5. Rules
In/Out of Policy
Correct Categories
Appropriate limits
Timescales

6. Compliance
HMRC
VAT
Company Rules

7. Authorisation
Process
Who and When
Sign off limits

8. Reporting
Allows Measurement
High Claimers
Duplicates
Out of Timescales

9. Fraud
Claims outside Policy
Excessive Mileage
Expenses not Incurred
Duplicate Claims

10. Benefits of an automated solution:
Finance
HR
Employees

11. In House v Outsourced
Control
Independence
Cost
Productivity

12. Summary
Don’t allow yourself to be next
Create Policies and Procedures
Create Rigour
Continual Review

13. So if you don’t want:

14. You need to be sure your current
arrangements are rigourous and
fully compliant