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Presentation Skills and Personality Development

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Presentation Skills and Personality Development

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MDU PSPD SYLLABUS - UNIT 1 AND UNIT 2
1. presentation
2. types of presentation
3. planned and unplanned presentation
4. planning a presentation
5. process of planning a presentation
6. points to keep in mind while planning a presentation
7. case studies
8. methods of presentation
9. delivering a presentation
10. tips for being an effective presenter
11. dealing with difficult situations
12. how to keep your attentive
13. hoe to motivate your audience
14. outcomes of presentation
15. case studies

MDU PSPD SYLLABUS - UNIT 1 AND UNIT 2
1. presentation
2. types of presentation
3. planned and unplanned presentation
4. planning a presentation
5. process of planning a presentation
6. points to keep in mind while planning a presentation
7. case studies
8. methods of presentation
9. delivering a presentation
10. tips for being an effective presenter
11. dealing with difficult situations
12. how to keep your attentive
13. hoe to motivate your audience
14. outcomes of presentation
15. case studies

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Presentation Skills and Personality Development

  1. 1. PRESENTATION SKILLS AND PERSONALITY DEVELOPMENT BBA – 5TH SEMESTER GROUP 5 • Shrine Dasgupta • Surbhi Chauhan • Tannu Kumari • Trideep Dey
  2. 2. UNIT - I • Meaning of presentation • Types of presentations • Planned and Unplanned presentations • Planning a presentation • Process of planning a presentation • Points to keep in mind while planning a presentation • Methods of presentation • Delivering a presentation • Tips for being an effective presenter • Dealing with difficult situations • Attention and Motivation • Outcomes of a presentation UNIT - II CONTENT
  3. 3. UNIT - I
  4. 4. PRESENTATION • conveys information from a speaker to an audience  typically demonstrations, introduction, lecture, or speech meant to inform, persuade, inspire, motivate, build goodwill, or present a new idea/product  key elements of a presentation consists of presenter, audience, message, reaction and method to deliver speech
  5. 5. Informative Instuctional Arousing Decision- making Persuasive TYPES OF PRESENTATION
  6. 6. • informative presentations are educational, concise, and to the point • main goal of an informative presentation is to share information • serves specific information to specific audiences for specific goals or functions • should be short, straightforward, and easy to understand • eg: college lectures, departmental meetings in firms etc. INFORMATIVE PRESENTATION
  7. 7. • that teaches something similar to an informative presentation, but it goes beyond sharing facts • instructs the audience on a specific topic • attend or view an instructional presentation with the intention to learn • helps to understand a topic in a better way • eg: training sessions, webinars etc. INSTRUCTIONAL PRESENTATION
  8. 8. • make people think about a certain problem or situation • arouses the audience's emotions • involves a lot of powerful language and enthusiastic discussion • uses stories or real-life examples related to the topic • eg: pollution, poverty etc. AROUSING PRESENTATION
  9. 9. • shares a problem, solution options, and their outcomes • found in business meetings, government meetings, or all-hands meetings • defines the problem, finds and evaluates alternatives and then decides • everyone takes equal part to come to the final decision • eg: increasing sales, changing policies etc. DECISION-MAKING PRESENTATION
  10. 10. • the ability to clearly and convincingly present one's ideas to others and to connect deeply • hopes to sell something or persuade the audience to take certain actions • often present a problem and explain their solution using data • aims to persuade the audience to perform a certain action or convince the audience to adopt the belief or opinion of the speaker • eg: attracting investors, increasing sales etc. PERSUASIVE PRESENTATION
  11. 11. PLANNED PRESENTATION • Brainstorm and research about your topic • Make the presentation interesting and attractive • It gives you more room for creativity and innovation • It gives time to prepare and practice for the same • When you reached a certain position in organization, you must be mentally prepared that you may be asked any time to speak • Train yourself to think and talk • Concentrate and increase your thought speed • Utilize the time from seat to stage UNPLANNED PRESENTATION PLANNED AND UNPLANNED PRESENTATION
  12. 12. Factors Meaning Who Who is your audience? What What do you want to present? (Content) Why Why do you want to present? (Purpose) Where Where do you want to present? (Venue) When When do you want to present? (Time) How How do you want to present? (Modes) PLANNING A PRESENTATION
  13. 13. Choose your topic Determin e your purpose Gather informatio n Outline or write Select your visual aids Choose a title Practice PROCESS OF PLANNING A PRESENTATION
  14. 14. Choose your topic • Choosing a subject to be presented Determine your purpose • What is the motive of the presentation Gather information • Research on your topic and get information Outline or write • Preparing what you will actually say Select your visual aids • Adding pictures or charts Choose a title • Choosing a catchy and attractive title Practice • Practicing how to present
  15. 15. • Audience analysis • Presentation location • Presentation objective • Researching the topic • Structuring the presentation • Presentation notes • Session plan POINTS TO KEEP IN MIND WHILE PLANNING A PRESENTATION
  16. 16. Audience analysis identifying the audience and adapting a speech to their interests, level of understanding, attitudes, and beliefs Presentation location making sure that the room has proper arrangement according to the size of the crowd and less noise and disturbance Presentation objective identifying the main motive behind the presentation and why the audience must be informed about it Researching the topic gathering information about the topic that the presenter is going to present to the audience Structuring the presentation dividing the presentation into parts - introduction, the body with main points and finally the conclusion Presentation notes these notes help the presenter to remember the finest or important details in the presenattion Session plan acts as a guide for the presenter that helps them remember how the presentation would go
  17. 17. CASE STUDY • Rishabh, a hotel management student from a reputed university is an outstanding performer. At a very young age he was invited to talk to the students of a different college about hotel management as a guest lecturer to guide the students for a career in hotel management. • What type(s) of presentation is/are mentioned in this case? • Mr. Ahuja had to present a topic but he was not well prepared. He could not align the topics properly in a sequence and missed the major points of the presentation that he should have covered. • What did Mr. Ahuja lack? • What points did he fail to keep in mind?
  18. 18. UNIT - II
  19. 19. Fish bowl Role play Group discussion Conference Seminars Workshop Brainstorming Simulation METHODS OF PRESENTATION
  20. 20. FISH BOWL • Fish bowls are useful for ventilating hot topics or sharing ideas or information from a variety of perspectives • The fish bowl tool enables the facilitation of large group dialogue by focussing on a small group discussion in an inner circle while the rest of the group listens and observes from the outer circle • Role plays take place between two or more people who act out roles to explore a particular scenario • It can be done to improve communication between team members and helps to see a problem from various perspectives ROLE PLAY
  21. 21. GROUP DISCUSSION • Group discussion is a type of discussion that involves people sharing ideas or activities • People in group discussion are connected with one basic idea and based on that idea everyone gives their view point • Conferences are usually meetings where several people gather to discuss a particular topic • In these, innovative ideas are thrown about and new informtion is exchanged among experts CONFERENCE
  22. 22. SEMINARS • Seminars may be defined as a gathering of people for the purpose of discussing a stated topic • These gatherings are usually interactive sessions where the participants engage in discussion about the selected topic • Worshop is defined as an assembled group of 10 to 25 people who share a common interest or problem • In these, the group of people meet together to improve their skills of a subject through intensive study, research and discussion WORKSHOP
  23. 23. BRAINSTORMING • Brainstorming is a method of generating ideas and sharing knowledge to solve a particular problem • It is a group activity where each participant share their ideas as soon as they come to mind • Simulation implies an imitation of real-life process in order to provide a life-like experience in a controlled environment • Simulation trainings are used as a tool to teach trainees about the skills needed in the real world SIMULATION
  24. 24. • Dress appropriately • Arrive early • Meet the moderator • Decide how to handle audience questions • Greet the audience 'Delivery' refers to the way in which you actually deliver or perform or give your presentation DELIVERING A PRESENTATION
  25. 25. Dress appropriately • based on the context, disciplinary protocols, formality of the occasion and the type of audience Arrive early • Arrive early and not just in time or late Meet the moderator • Meet the moderator so that they know when you will be ready Decide how to handle audience questions • Manage time and answer all questions either in between or after the presentation Greet the audience • walk up to some members of the audience, introduce yourself, and thank them for being there
  26. 26. • Know your audience • Sketch out your structure • Develop your content • Find your natural voice • Rehearse • Debrief after any presentation • Don’t rush • Make eye contact Be smart and an effective presenter! TIPS FOR BEING AN EFFECTIVE PRESENTER
  27. 27. • RULE – 1 Most difficult situations can be avoided, so they should be avoided - proper training • RULE – 2 Things are not as bad as they seem - don't ignore the problem • RULE – 3 Perspective really matters - get all info before deciding DEALING WITH DIFFICULT SITUATIONS
  28. 28. • Start off with something shocking • Tell a story • Use emotional inflections in your voice • Use the power of louds and softs • Call out individuals in the audience HOW TO KEEP YOUR AUDIENCE ATTENTIVE
  29. 29. • Educate - provide relevant information • Entertain - tell interesting facts • Experience - interact and involve audience • Examples - give relatable examples • Expertise - be an expert in your topic HOW TO MOTIVATE YOUR AUDIENCE
  30. 30. • Inspires the audience • Provides information • Helps make decisions • Helps find solutions • Persuades the audience • Gives various perspectives of a problem OUTCOMES OF PRESENTATION
  31. 31. • Mrs. Soni had to present on a topic in front of the directors of her organisation. Amidst the presentation, one of the directors cross-questioned her but she couldn’t answer and for rest of the presentation she was nervous as she panicked due to one mishap. • Why was Mrs. Soni unable to dodge off the difficult situation? CASE STUDY • Mr. Sharma is the HOD of production and the raw materials that he needs are pretty expensive than the previous ones. On the other hand, Ms. Jain is the marketing manager and needs funds for promoting the product. Their organisation is not doing much well in the market and therefore there is crisis in finance and the finance manager is trying to deal with the issue. • Which method of presentation should they use to talk and sort out the issue?
  32. 32. THANK YOU!

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