This document contains the minutes of the Annual General Meeting of [Company Name] held on [Date]. It summarizes the key discussions and resolutions passed during the meeting. The meeting was attended by the Directors and members of the company. Various agenda items were discussed, including confirmation of the minutes of the previous AGM, presentation of the annual report and financial statements, and the re-election of Directors. The members approved all ordinary and special resolutions as proposed. The meeting concluded with a vote of thanks to the Chair.

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Annual General Meeting Format
MINUTES OF THE __st/rd/th ANNUAL GENERAL METTING OF THE MEMBERS
OF ___________________________________________________________________,
HELD ON Mon/Tue/Wed/Thur/Fri/Sat/SunDAY THE __st/rd/th DAY OF ____________,
20__ COMMENCED AT AND CONCLUDED AT __:__ Am/Pm AT THE REGISTERED
OFFICE SITUATED AT _______________________________.
DIRECTORS PRESENT:
1. ______________, Director
2. ______________, Director
Members present as per the attendance register maintained by the company.
1. CHAIRMAN OF THE MEETING:
_______ (DIN- _________), Director was elected as the Chairman of the meeting and thereafter
he occupied the chair and conducted the proceedings of the Meeting. The meeting was called to
order at __:__ AM/PM by Chair, __________ (DIN- ___________), Director. A roll call was
conducted, and a quorum was present.
2. TO ASCERTAIN THE QUORUM:
The meeting was called to order at _____ AM/PM by Chair_______________________________
Director. A roll call was conducted, and a quorum was present.
3. LEAVE OF ABSENCE:
No Leave of absence was granted since all the directors were present.
4. NOTICE OF THE MEETING:
The Notice dated (Date/Month/Year) calling the Annual General Meeting (AGM) along with the
Board’s Report for the Financial Year ended on 31st March, 20__ already circulated to all the
members, was taken as read and Auditor’s Report for the Financial Year ended on 31st March,

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20__ was read in the meeting. The Chairperson welcomed the Members to the Annual General
Meeting and briefed about the performance of the Company during the last fiscal year and the
plans for the current year.
5. STAUTORY REGISTERS:
The Chairperson informed the members that all the required Statutory Registers maintained by the
Company as per the applicable provisions of the Companies Act, 2013 would remain open and
accessible during the continuance of the meeting and shall be available for inspection by the
members at the AGM.
6. BOARD’S REPORT
With the consent of the members present, the Director’s Report as circulated among the members
was taken as read.
7. AUDITOR’S REPORT
The Auditors report as submitted by the First Statutory Auditors of the Company for the Financial
Year ended on 31st March 20__ was read.
The Chairperson thereafter took up the following items as under:
8. (RESOLUTIONS POSED)
“RESOLVED THAT
“RESOLVED FURTHER THAT the Directors be and are hereby authorized to do all such
necessary acts, deeds and things as may be necessary, expedient and incidental thereto to give
effect to these resolutions and for matter connected therewith or incidental thereto.”
(GENERAL ADDITION)^ Check
VOTE OF THANKS:
As there was no other business to be transacted the meeting concluded with a vote of thanks to the
chair.

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Date of Entry : (Date of Entry) __________
Date of Signing : (Date/month/year of signing) Chairperson
Place : Hyderabad DIN: (_________)