This document discusses project cost management according to the Project Management Institute (PMI) approach. It defines key cost management terms like cost estimating, cost budgeting, cost control, earned value, planned value, actual cost, cost performance index, and estimate at completion. The document provides information on how and when these cost management activities are performed over the project lifecycle to monitor project costs and control budgets.
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Lecture 06 project_cost_management
1. PROJECT MANAGEMENT, PMI APPROACH (PMP)
PROJECT COST MANAGEMENT
Sayed Ahmed
BSc. Eng. in CSc. & Eng. (BUET, Bangladesh)
MSc. in CSc. (University of Manitoba, Canada)
http://sayed.JustEtc.net
http://www.JustETC.net
sayed@justEtc.net,www.justEtc.net
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Just E.T.C for Business, Education, Technology, and Entertainment Solutions
Resources:
Book: PMP in Depth by Dr. Paul Sanghera
Book: The PMP Exam, How to Pass on Your First Try By Andy Crowe
Project Management Lessons in Undergraduate Study
Work Experience
2. WHAT DOES COST INVOLVE?
Costing Involves
Cost to purchase, develop i.e. to have the system
Operation cost
Cost to disposal
Value Engineering
Get the most from a project
Decrease cost
Increase value
Increase quality
Shorten schedule
Keep project scope not reduced
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3. COST ESTIMATING
When cost estimation is done?
After project scope is defined
and work breakdown structure is created
But may be performed again and again
over the total life cycle
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4. COST ESTIMATING
Tools
Analogous Estimating
Based on the similar actual projects
Bottom up estimating
Estimate cost for each activity and sum them - time consuming
Parametric Estimating
1 mile road construction needs $400,000.
So 10 miles will require $10*400,000
Reserve Analysis
A buffer cost against slippage on the project
Cost of Quality
Costs required in order to get quality
Output
Activity Cost Estimates
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5. COST BUDGETING
Cost Budgeting
Maps costs and dates
How much will be spent on what and when
Also, termed Cost Baseline
When is cost budgeting done?
After
activities are defined and scheduled
Activity durations and resource requirements are also
estimated
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6. COST BUDGETING
Tools
Cost Aggregation
Activity level costs should be aggregated to the work level
where they will be measured, managed, and controlled
Reserve Analysis
Financial reserve to protect projects against cost overrun
Parametric Estimating
Use simple straight forward formulas
Funding Limit Reconciliation
Comply with the project funding
Many times funds are allocated even before the scope is
defined
Output
Cost Baseline
Project Funding requirements
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7. COST CONTROL
Cost Control
Monitoring, controlling, adjusting costs
When is it performed?
Over the whole life cycle
Bi-weekly or monthly analysis may be done
Tools
Cost Change Control System
How the cost baseline may be changed
Performance Measurement Analysis
Calculate
Earned Value,
Planned Value,
Actual Cost,
Estimate to complete,
Estimate at Completion,
Cost Performance Index and similar
to measure performance and control costs based on these
Forecasting
Use current and previous cost values to estimate future costs
Variance Management
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9. COST MANAGEMENT TERMS
Earned Value
The value the spent money brought to the project
Just like double entry accounting system
for every debit to an account there is a corresponding credit
Budgeted at Completion (BAC)
How much was originally planned for this project
Planned Value (PV)
Calculates how much of the project should be complete at a
certain date according to the plan
Planned Value = Planned%complete*BAC
Earned Value (EV)
How much is actually done during a period
EV=Actual%Complete*BAC
Actual Cost
Money spent over the period 9
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10. COST MANAGEMENT TERMS
Cost Variance (CV)
Difference between planned cost and actual cost.
CV = EV – AC
Schedule Variance (SV)
Difference between the planned schedule and actual schedule
(as:Where the project is in the schedule).
SV=EV-PV
Cost Performance Index (CPI)
The rate at which the project cost is performing regarding cost
expectations
CPI is done for a given period of time.
CPI = EV/AC
Cumulative CPI
It's the CPI from the project start time to a particular point in time.
CCPI = CEV/CAC
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11. COST MANAGEMENT TERMS
Schedule Performance Index (SPI)
The rate at which the project is performing in respect of
schedule expectations up to a point in time
SPI=EV/PV
Estimate at Completion (EAC)
Forecast the total cost at project completion based on the
project performance up to a point in time.
EAC = BAC/CCPI
Estimate to Completion (ETC)
How much more will be spent to complete the project based
on past performance.
Variance at Completion (VAC)
Difference between what was budgeted and what will actually be
spent.
VAC = BAC - EAC
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12. PROJECT COST MANAGEMENT
Project managers need to calculate these values
to get a good understanding of the project cost
He can get answers to questions like
How much is spent?
How much more are required?
Is the project progress satisfactory in terms of cost?
These will ultimately help in project cost control
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