In this article, we discussed file management thoroughly, here we discussed its advantages, disadvantages, features regrading organisation, synchronisation and day to day implementations and many more.

1. Let’s explore file management
So far we have discussed a lot about file management system. Today we are going to understand file management
system in a well and efficient manner. We will discuss about its introduction, features, advantages, disadvantages
and many other such information. Although this topic is very vast to understand and study, yet we will try our level
best in order to cover all these details.
Introduction to file management
Before discussing file management in brief, let us first take a quick look on what is a file management and then we
will move further in order to discuss it in depth.
What is a file management?
Actually, file management refers to the management of data files, documents and various other forms of data in
the computer system.
In file management the data which we kept in our computer is actually stored in a hierarchy* manner.
Actually, there are some fundamental aspects of file management system like how we name various files and
folders, how we arrange nested folders, and how we handle various files in various folders.
In simple words, we can say that file management describes the fundamental method for naming, storing and
handling files. By using appropriate file and folder naming strategies, along with a good practice of providing
metadata description to them.
*hierarchy: in order to under this concept of file management you need to understand the meaning of hierarchy
also, actually hierarchy refers to an organizational structure in which various items and sub items are ranked
according to their level of importance.
Let us now discuss various features of file management (FMS)
 Store and manage documents: we can efficiently store and manage our important files and documents by
using various file and document managing tools and software available in the online market
 Get organise: file and document managing system or software allow us to easily get organised without
having much trouble.
 File management software enables us to stay in synchronisation.
 We can also create process templates by using various top file management tools and software.
 File management also includes tracking or progress and collaboration with other team members.
 Various file managing tools or software which are present in online market also have various integration
facilities such as API integration, scanner integration etc.
 Tends to notify the user by various alerts and notifications.
 Various other facilities like search & tagging and security is also there.
DMBS is also closely related to file management system. Every user needs to thoroughly understand the difference
between DBMS AND FMS.
The DBMS is actually a set of different of data which are interrelated which each other and a set of programs which
enables us to aĐĐess those data files. Soŵe of the widely used DBMS’s are SAP, oracle, SQL server, FoxPro etc.
There are various disadvantages of file management system over DBMS
 Issue of data redundancy and inconsistency
 Difficulty in accessing data
 Data isolation
 Atomicityproblems
 Concurrent access anomalies
Now let us discuss various day to day implementations of FMS
File managing software is used in various organisations and firms whether they are related to educational
institutes, e-commerce, businesses and IT firms etc.
It can provide lot of solutions to various problems. For an instance, just think of a situation in which there is a
long queue of students waiting outside the library for their turn. The reason behind this hectic situation is the

2. non-availability of any file management document. Because of which, the library staff is not able to manage
But I must tell you that all these sort of problems can be easily solved by using file management system which
not only provide security to your documents but also aims to reduces time and cost overheads.
There are various file management tools available in the market that you should go for, like zoho docs,
Scopidea, exo-platform etc. We already had discussed these tools previously on https://www.scopidea.com/
For more such interesting knowledge please go for https://www.scopidea.com/