Presented by: Atoosa Vaziri and Cheri Maboudou-Tchao

1. K-12 Outreach Lessons Learned
Presented by Central Florida SWE:
Cheri Maboudou-Tchao
Atoosa Vaziri

2. Agenda
• Outreach Activity Example
• Plan
• Follow Through
• Speaker Contact Information
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3. Outreach Activity Example
• “A Day in the Life of a
Real Engineer” promotes
STEM careers to middle
and high school aged
females
• Event encourages female
students interest in the
engineering curriculum
offered by Seminole
County schools
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4. Outreach Activity Example (Cont.)
• Central Florida (CFL) SWE
holds an annual event in
local middle and high
schools
• 2013 Event: 117 High
School students and 30
students from Middle
School
• During the last five
events, valuable
improvements made
based on survey results
from students and
feedback from volunteers
and school staff
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5. Outreach Activity Example (Cont.)
• Members volunteer
their time and
expertise to set up
different hands-on
workshops, speaker
presentations, and
panel discussions
• Other volunteers
showcase engineering
companies and
colleges
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6. Plan
• Define parameters for
the event
• Take advantage of
the Program
Development Grants
(PDG) offered by SWE
• Advertise for the
event
• Engage Volunteers
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7. Plan: Define parameters for the event
• Age
• Location
• Focus area
• Length of time
• Target number of
attendees
• Target number of
volunteers required
• Budget/Sponsors
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8. Plan: Program Development Grants
How to Submit a Proposal for
SWE PDG Funding
• You can access PDG
requirements and
application from the
SWE website
• Plan at least 3-4
months ahead of the
event
• http://societyofwome
nengineers.swe.org/in
dex.php/swe-program-development-
grants
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9. Plan: Advertise Event
Advertisement Method:
•SWE Outreach calendar
•Section SWE website;
monthly eBlasts; and
personal emails to
members
•Members email their
companies
SWE Events Calendar
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10. Plan: Advertise Event
Advertisement Content:
•Purpose and format of
event
•Type of support needed,
number of volunteers
•Logistical information
•Organizer contact
information
eBlast Announcement
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11. Plan: Engage Volunteers
• Contact volunteers as
soon as possible
• Determine interests
(presentation or
workshop)
• Respond to questions
in a timely manner
• Identify any material
or facility support
needed
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12. Plan: Prepare Volunteers
At initial request
•Discuss age group and
students/group (to tailor the
workshop or presentation)
•Discuss duration of the
workshop event
•Provide number of
workshops to be conducted
for the event
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13. Plan: Prepare Volunteers (cont.)
Close to event date
•Discuss schedule and
any changes
•Provide event location
and map (including
parking)
•Confirm volunteer
assignments (roles and
expectations)
•Communicate dress
code
Volunteer Assignments
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14. Plan: Prepare Volunteers (cont.)
Logistics Checklist
•Facility requirements for
workshop (indoor/outdoor,
computer, projector, water,
electricity, etc.)
•Confirm workshop materials
required
•Ensure budget availability
•Check on site specific
requirements (volunteer
forms, background checks)
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15. Follow through with Attendees
Essay Contest
Survey
Complete at event for
immediate feedback
Essay Contest
Encourages continued
attendee involvement
•Topic: “Research successful
female engineers as possible
role models”
•Prize: iPad (if budget
allows)
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16. Follow through with Volunteers
• Acknowledge
volunteers at end of
event
• Provide recognition
certificate and/or
small appreciation gift
• Send survey and
confirm interest in
upcoming events
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17. Follow through with SWE
• Complete grant
requirements on time
• Summarize event in
section newsletter
and on website
• Submit summary in
community
newsletters and
newspapers
City of Sanford Newsletter
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18. Speaker Contact Information
Atoosa Vaziri
cflswemembership@swe.org
Cheri Maboudou-Tchao
cheri.maboudou-tchao@swe.org
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