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Ch07 slides
1.
Understand three principles
for organizing technical information: • Analyze your audience and purpose. • Use conventional patterns of organization. • Display your organizational pattern prominently in the document. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 1
2.
Ask four questions
when you study documents from other cultures: • Does the text follow expected organizational patterns? • Do the introductions and conclusions present the kind of information you would expect? • Does the text appear to be organized linearly? • Does the text use headings? If so, does it use more than one level? Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 2
3.
Display your organizational
pattern prominently: • Create a detailed table of contents. • Use headings liberally. • Use topic sentences at the beginnings of your paragraphs. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 3
4.
Understand eight typical
patterns of organization: • chronological • spatial • general to specific • more important to less important • comparison and contrast • classification and partition • problem-methods-solution • cause and effect Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 4
5.
Follow these three
guidelines for organizing information chronologically: • Provide signposts. • Consider using graphics to complement the text. • Analyze events where appropriate. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 5
6.
Follow these three
guidelines for organizing information spatially: • Provide signposts. • Consider using graphics to complement the text. • Analyze events where appropriate. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 6
7.
An example of information
organized spatially Source: Metropolitan Museum of Art, 2010 <www.metmuseum. org/toah/world- regions/#/09/World- Map>. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 7
8.
Follow these two
guidelines for organizing information from general to specific: • Provide signposts. • Consider using graphics to complement the text. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 8
9.
Follow three guidelines
for organizing information from more important to less important: • Provide signposts. • Explain why one point is more important than another. • Consider using graphics to complement the text. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 9
10.
Follow these four
guidelines for organizing information by comparison and contrast: • Establish criteria for the comparison and contrast. • Evaluate each item according to the criteria you have established. • Organize the discussion. • Consider using graphics to complement the text. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 10
11.
Follow these six
guidelines for organizing information by classification or partition: • Choose a basis of classification or partition that fits your audience and purpose. • Use only one basis of classification or partition at a time. • Avoid overlap. • Be inclusive. • Arrange the categories in a logical sequence. • Consider using graphics to complement the text. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 11
12.
An example of
information organized by partition Source: Canon, 2010 <www.usa- canon.com/cusa/cons umer/products/camera s/digital_cameras/pow ershot_sx210_is#Box Content>. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 12
13.
Follow these five
guidelines for organizing information by problem-methods-solution: • In describing the problem, be clear and specific. • In describing your methods, help your readers understand what you did and why you did it that way. • In describing the solution, don’t overstate. • Choose a logical sequence. • Consider using graphics to complement the text. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 13
14.
Follow these four
guidelines for organizing information by cause and effect: • Explain your reasoning. • Avoid overstating your argument. • Avoid logical fallacies. • Consider using graphics to complement the text. Chapter 7. Organizing Your Information © 2012 by Bedford/St. Martin's 14
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