2. Microsoft Word 2013 is a word-processing program
which is an application software designed to help
you create professional-quality documents.
• MS Word is a popular, used primarily for creating
documents.
3. Click start button>all apps>word2013
Click search button>write word>click word2013
Right click new in the desktop>click new>click Microsoft word
document
4.
5. When beginning a new project in Word, start with a new blank document.
1) Select the File tab. Backstage view will appear.
2) Select New, then click Blank document.
3) A new blank document will appear.
• You can also create new blank document by pressing Ctrl+N on your keyboard
6. 1) Click the File tab to access Backstage view.
2) Select New. Several templates will appear
below the Blank
document option.
3) Select a template to review it, along with
additional information on how the template can
be used.
4) Click Create to use the selected template.
7.
8.
9. The insertion point is the blinking vertical line in your document. It indicates where you can
enter text on the page. You can use the insertion point in a variety of ways:
Blank document: When a new blank document opens, the insertion point is located in the
top-left corner of the page. If you want, you can begin typing from this location.
Adding spaces: Press
the spacebar to
add spaces after a word or in
between text.
New paragraph
line: Press Enter on your keyboard
to move the insertion point to the
next paragraph line.
10. In a insert tab click text box and select draw
text Box then Draw the box and start writing
a text
11. By default, the font of each new document is set to
Calibri.However, Word provides many other fonts
you can use to customize text and titles.
1. Select the text you want to modify.
2. On the Home tab, click the drop-down arrow next to
the Font box. A menu of font styles will appear.
3. Movethe mouse over the various font styles. A live
preview of the font will appear in the document. Select
the font style you want to use.
The font will change in the document.
12. Instead you need to select the text and use Shift + F3 on
your keyboard to cycle through title case, upper case
(CAPS) and lower-case
Or
Step 1. Select the Text you want to change the
Capitalization or Change case of the Text.
Step 2. Select HOME tab from the Ribbon control.
Word will display the controls useful to modify the
Word Styles, change the Font, change the
Paragraph etc,.
Step 3. From Font group, select the Change
case control; which allows us to change
Capitalization of selectedText in Word.
Step 4. Change case (Aa) control will display the sub-
menu; displaying menu items to allow to change
case of Text. Select one of the menu item to do the
following:
13. 1. Triple-click Our Vacation to select the entire paragraph.
2. Point the mouse pointer at the selectedparagraph so that
the Mini Toolbar appears.
3. From the Font drop-down list on the Mini Toolbar, choose
Arial Black; from the Font Size drop-down list, choose 14.
4. If the Mini Toolbar is no longer visible, right-click the text to
make the Mini Toolbar reappear.
5. On the Ribbon, choose Home→Increase Font Size to
increase the font size of the selectedtext to 16 points.
Press Ctrl+] to increase font size
Press Ctrl+[ to Decrease font Size
Or click increase and decrease
Buttons in the Home tab
14. 1. Triple-click Our Vacation to select the entire paragraph.
2. Point the mouse pointer at the selectedparagraph so that
the Mini Toolbar appears.
3. From the Font Color drop-down list on the Mini Toolbar, Font
Color drop-down list,choose Red.
4. If the Mini Toolbar is no longer visible, right-click the text to
make the Mini Toolbar reappear.
5. On the Ribbon, choose Home→ Font Color and choose the
desired color to apply the selectedtext.
17. There are several ways to delete—or remove—text:
To delete text to the left of the insertion point, press
the Backspace key on your keyboard.
To delete text to the right of the insertion point, press the Delete key
on your keyboard.
Select the text you want to remove, then press the Delete key.
If you select text and start typing, the selected text will
automatically be deleted and replaced with the new text.
18. To copy and paste text:
Copying text creates a duplicate of the text.
1. Select the text you want to copy.
2. Click the Copy commandon the Home tab. You can also
right-click the selectedtext and select Copy.
3. Place the insertionpoint where you want the text to appear.
4. Click the Paste commandon the Home tab.
5. The text will appear.
19. To Cut and paste text:
Cut text moves the Text from one place to another.
1. Select the text you want to Cut.
2. Click the Cut command on the Home tab. You
can also right-click the selectedtext and
select Cut.
3. Place the insertionpoint where you want the
text to appear.
4. Click the Paste commandon the Home tab.
5. The text will appear.
6. Drag Text: Highlight the text you wish to move,
click on it and drag it to the place where you
want the text in the document.
• You can also Cut the text by pressing Ctrl+X on
your keyboard and Pasting Ctrl+V
20. Select the text you want to copy it’s Design
Click the format painter brush in Home Tab
Hover the brush to text you want to take the design
You can also to copy the format Ctrl+Shift+C
Then on your keyboard and Pasting Ctrl+Shift+V
21. In a Home Tab click Find and write the dialog
Box word you want to find or press Ctrl+F.
In a Home Tab click Replace and write the dialog
Box word you want to Replace the found word or
press Ctrl+H.
22. To make text Bold click in Home tab or press Ctrl+B.
To make text Italic click in Home tab or press Ctrl+I.
To make text Underlineclick in Home tab or press Ctrl+U.
Firstly highlight the text or click if you hove only one word.
23. Click undo in the quick access toolbar to
undo previous actions or press Ctrl+Z
your keyboard.
Click Redo in the quick access toolbar
to retrieve previous actions deleted by
undo or press Ctrl+Y your keyboard.
24. Every time you start Word, you’ll see a list of your most recently used documents in the left
column.If the document you’re looking for isn’t there, click Open Other Documents.
• You can also open document by pressing Ctrl+O on your keyboard.
If you’re already in Word, click File > Open and then
browse to the file’s location.
25. When you create a new document in Word, you'll need
to know how to
save it so you can access and edit it later.
1) Select the Save command on the Quick Access
toolbar.
• You can also save document by pressing Ctrl+S on
your keyboard.
26. 1) Click the file tab and select save as.
2) You'll then need to choose where to save the file and give it a file
name.
3) Once chosen, the Save As dialog box will appear. Select the location
where you want to save the document
4) Enter a file name for the document, then click Save.
5) The document will be saved.
• You can also save document
by pressing F12 on your keyboard.
27. Click the file tab and select save or save as.
Click brows to locate the intended folder
In a save as type select PDF
28. • To format entire paragraphs, use Word’s Paragraph formatting
options.
• Whenever you apply paragraph formatting, the format settings you
select will be applied to the body of the entire paragraph.
• Paragraph formatting options include:
Align left. (Ctrl+L)
Center (Ctrl+E)
Align right. (Ctrl+R)
Justify.(Ctrl+J)
29. In many types of documents, you may want to indent only the first line of each paragraph. This
helps to visually separate paragraphs from one another. It's also possible to indent every
line except for the first line, which is known as a hanging indent.
A quick way to indent is to use the Tab key. This will create a first-line indent of 1/2 inch.
Place the insertionpoint at the very beginning of the paragraph you want to indent
Press the Tab key. On the ruler, you shouldsee the first-line indent marker move to the right by
1/2 inch.
The first line of the paragraph will be indented.
30. If you can't see the ruler, select the View tab, then click the check box
next to Ruler.
If you can't see the Ribbon
Groups, then right inside
the tabs the appeared
Menu select Collapse The
Ribbon.
31. The indent markers are located to the left of the horizontal ruler, and they provide several
indenting options:
On the Home tab, click the desired Indent command:
Increase Indent: This increases the indent by increments of 1/2
inch. In our example,we'll increase the indent.
32. To format line spacing:
1. Select the text you want to format.
2. On the Home tab, click the Line and Paragraph
Spacing command. A drop-down menu will appear.
3. Movethe mouse over the various options. A livepreview
of the line spacing will appear in the document. Select the
line spacing you want to use.
4. The line spacing will change in the document.
33. 1) Select the numbering format to use from the
numbering object on the home tab.
2) Begin typing the numbered list.
3) Press Enter after each entry; Word will automatically
drop to the next numberedentry.
4) After the last numbered item, press Enter twice to exit
Word’s numbering format.
Select text you want make numbering then Select the
numbering format to use from the numbering object
on the home tab
34. 1) In a Home tab Select the bullet format to use by clicking the
dropdown arrow on the bullets object.
2) Click define new bullet if you wish to add any new
bullet graphics.
3) Click OK.
4) Begin typing the bulleted list.
5) Press Enter after each entry; Word will automatically
drop to the next bulletedentry.
6) After the last bulleted item,press Enter twice to exit
Word’s bullet formatting.
Select text you want make bulleting then Select the
bulleting format to use from the bulleting object on
the home tab
35. 1. Select text to shade
2. Click shade button in a Home tab
and select the desired shade
36. 1. Select text to make it Border
2. Click Border button in a Home tab
in a dropdown list select the desired Border such
as All Border, No Border or border and shading to
custom the borders
37. 1) Select file tab, select print.
2) Print pane will appear click on print.
• You can also access the Print pane by pressing Ctrl+P on your
keyboard.
38. 1) Click the File tab, then click Options.
2) A dialog box will appear, select Proofing.
3) The dialog box gives several options
4) select options to you and click Ok.
40. Insert>shape
click desired
shape
To move the shape or Picture
Click Wrap Text in the Format tab
To move or Picture the shape right click the
select Wrap Text then select Tight
42. 1) Select the insert tab and click table command.
2) A drop-down menu containing a grid of squares will
appear. Hover the mouse over the grid to select the
number of columns and rows in the table.
3) Click the mouse, and the table will appear in the
document.
43. Continue……..
To format a Table highlight the table and New Design tab will appear and
then dropdown list of designs or select one of the visible styles
44. After the table is added to the document, it can be movedanywhere else
in the document. To move the table, hover over the table, then click-and-
drag the arrows in the top left corner of the table.
45. 1.Move the mouse cursor inside
the left edge of a cell in the row
where you want to insert a new
row. The cursor changes to a
small black arrow pointing to the
top-right.
2.Using your mouse, right-click to
open the pop-up menu, and
select Insert, then select Insert
Rows Above or Insert Rows
Below, depending where you
want to insert the row.
46. 1.Move the mouse cursor
inside the left edge of a cell
in the column where you
want to insert a new column.
The cursor changes to a
small black arrow pointing to
the top-right.
2.Using your mouse, right-
click to open the pop-up
menu, and select Insert,
then select Insert Columns
to the Left or Insert
Columns to the Right,
depending where you want
the row inserted.
47. 1.Move the mouse cursor inside
the left edge of a cell in the row
you want to delete. The cursor
changes to a small black arrow
pointing to the top-right.
2.Using your mouse, double-
click to select the entire row in
the table.
3.Right-click with the mouse to
open the pop-up menu, and
select Delete Rows.
48. 1.Move the mouse cursor inside
the top edge of the top-most cell
in the column you want to delete.
The cursor changes to a small
black arrow pointing downward.
2.Using your mouse, click once to
select the entire column in the
table.
3.Right-click with the mouse to
open the pop-up menu, and
select Delete Columns.
49. 1. Move your mouse cursor over the table you
want to delete.
2. At the upper-left corner of the table, a small
square with the move icon
inside it should be seen. Move your mouse
cursor over
that icon and click it to select the entire
table.
3. Right-click anywhere in the table and
select Delete Table in the pop-up menu.
50. 1) Select the Insert tab.
2) A dialog box will appear. Select a category from the left pane, and
review the charts that appear in the right pane.
3) Select the desired chart, then click OK
51. 1) Select the Insert tab, then click the SmartArt
command.A dropdown
menu of shapes will appear.
2) A dialog box will appear.Select a categoryon the
left, choose the
desired SmartArt graphic, then click OK.
3) The SmartArt graphic will appear in your document.
52. 1. Select the text you want to format as a hyperlink.
2. Select the Insert tab, then click the Hyperlink command.
3. The Insert Hyperlink dialog box will appear. Using the
options on the left side, you can choose to link to
a file, webpage, email address, document, or a place in
the current document.
The selected text will appear in the Text to display: field at
the top. You can change this text if you want.
In the Address: field, type the address you want to link to,
then click OK.
53.
54. The text will then be formatted as a hyperlink.
To follow a hyperlink in Word, hold the Ctrl key and click on the hyperlink.
55. 1) The header is a section of the document that appears in the top margin, while the
footer is a section of the document that appears in the bottom margin
2) Double-click anywhere on the top or bottom margin of your document.
3) The header or footer will open, and a Design tab will appear on the right side of
the Ribbon.
4) Type the desired information into the header or footer.
5) When you're finished, click CloseHeader and Footer. Alternatively, you can press
the Esc key.
56.
57. 1) Double-click anywhere on the header or
footer, if not you can double-click near the
top or bottom of the page.
2) The Design tab will appear on the right
side of the Ribbon, Click the Page Number
command and select the desired page
numbering style
3) Page numbering will appear.
58. 1) Select the text you want to format.
2) Select the Page Layout tab, then click the Columns command.
A drop-down menu will appear.
3) Select the number of columns you want to create.
4) The text will format into columns.
59. 1) From the Design tab, click the
Themes command.
2) Select the desired theme from the
drop-down menu.
3) The selectedtheme will appear.
63. 1) Select the Page Layout tab, then click the
Margins command.
2) A drop-down menu will appear. Click the
predefined margin size you want.
3) The margins of the document will be
changed.
64. 1) Select the Page Layout tab, then click the
Orientation command and select either Portrait or landscape
2) Select the Page Layout tab, then click the
Size command and select the desired size.
65. To change the outline color, Color, and effect of shape or text click Format Tab
Click shape fill to change the color
Click shape outline to change the outline color
Click shape effect to change effect shape
67. To use Mail Merge:
Open an existing Word document, or create a new one.
From the Mailings tab, click the Start Mail Merge commandand select Step
by Step Mail Merge Wizard from the drop-down menu.
68. Step 1:
Choose the type of document
you want to create. In our
example,we'll select Letters.
Then click Next: Starting
document to moveto Step 2.
Step 2:
Select Use the
current document,
then click Next:
Select recipients to
move to Step 3.
Step 3:
Now you'll need an
address list so Word can
automatically place each
address into the document.
The list can be in an existing
file,such as an Excel
workbook, or you can type a
new address list from within
the Mail Merge Wizard.
From the Mail Merge task
pane, select Use an existing
list, then click Browse... to
select the file.
69. 4. Locate your file and click Open.
If the New certificates list is in an Excel
workbook, select the worksheet that contains
the list and click OK.
70.
71. From the Mail Mergetask pane, click Next: Write your letter tomove to Step 4.
To insert recipient data:
Place the insertion point in the
document where you want the
information to appear.
Click insert mail merge field and
select fields
72. 5. In a mailings tab click Finishand Merge
Then select edit individual document.
Check one of the options
Certificates will Appear
Visit this link https://youtu.be/gsxX93xkvyQ
73. Step 1: Open the document to which you would like
to add a comment.
Step 2: Use your mouseto highlight the word,
sentence, or part of the document on which
you would like to comment.
Step 3: Right-click the selectedtext, then
choose the New Comment option at the
bottom of the menu or click new comment in
the review tab.
Step 4: Type your comment into the field. It will
appear underneath a line with your name.
74. Continue….
Make sure to remove the comments
highlight the text and click delete
comment
To hide or unhide the comment click
show comment in the review tab
75. To change the view of the
page click View tap in a
views select the desired view
To hide or unhide ruler,
gridlines and navigation
pane in a show check or
uncheck the desired option
To change the zoom page
size in a zoom click the
desired option.
• There are many ways to view a document in
Word.
• Print Layout: This is a view of the document as it
would appear when printed. It includes all tables,
text, graphics, and images.
• Full Screen Reading: This is a full view length view
of a document. Good for viewingtwo pages at a
time.
• Web Layout: This is a view of the document as it
would appear in a web browser.
• Outline: This is an outline form of the document in
the form of bullets.
• Draft: This view does not display pictures or
layouts, just text.
76. Step1. Before you
create a table of
contents for your
document, it’s
important to separate
your content into
small, easily
consumable sections.
Step2. Make your main
headings and subheading
same heeding same size
and same color.
77. To insert a table of contents:
Step3. Insert a blank page at
the top of your document. To
do this, place your cursor at the
beginning of your text and
select Ctrl + Enter.
Step4. Select
the References tab on the
ribbon.
Step5. In the Table of
Contents group, click the Table
of Contents button:
78. Continue………………..
4.The first two Automatic Table options will use your headings to create the
table of contents. The Manual Table allows you to manually identify each
section regardless of the heading content. Choose the option that works best for
your document.
Now both you and your readers can quickly determine
which page to navigate to from your table of contents.
NOTE: Be sure to update your table of contents anytime you make changes to your headings.
Doing so is quite simple: Right-click anywhere in the table and select Update Field from the
menu. You can choose to update only the page numbers (for instance, if you added content to a
section) or you can update the entire table.
79. • Footnotes typically appear at the end of each page, whereas
endnotes appear at the end of the document.
• Footnotes and endnotes consist of two linkedparts – the note
reference mark and the corresponding note text.
80. 1) Click the References tab.
2) From the Footnotes group, choose Insert Footnote.
3) Type the footnote(no need to type note’s number).
81. • Endnotes, which place all a document’s notations by default at the
end of the document, are created using essentiallythe same process
as footnotes.
1) Select the text where the number denoting and end note should
appear.
2) Press the References tab on the Office ribbon.
3) Press the Insert End Note button (shown at the top of the slide).
4) Type the text you wish to appear as the end note.
5) Click elsewhere in the document to continue.
82. 1. Click File.
2. Under the Info Tab, Click Protect Document.
3. Click Encrypt with Password.
4. Enter a strong
password when prompted
and click OK
