This document discusses various methods for preparing and presenting information, including graphs, charts, reports, and other visual aids. It provides examples of each method and explains why each one is an effective way to communicate different types of data. Key methods covered include line graphs, bar charts, pictograms, pie charts, flowcharts, memorandums, informal reports, and formal reports. The document emphasizes the importance of selecting the presentation style that is most appropriate for the information and intended audience.

1. PREPARATION AND PRESENTATION OF INFORMATION Unit 6

10. The LINE Graph

13. The BAR Chart

15. The Pictogram Mr Smart explains to Heather that he is attending a meeting with one of his suppliers, ‘PowerBar plc’. He wants to show the supplier how demand for their energy bar varies from month to month. In order to illustrate this simply and effectively, Mr Smart uses a Pictogram using images of ‘PowerBar’s to represent the sales recorded for each of the last 12 months.

19. The PIE Chart

22. FLOW CHART YES NO START Member entering gym Do you have membership card? Speak to receptionist to confirm membership Swipe card on entry Enter gym FINISH

27. MEMORANDUM (memo) MEMORANDUM TO All Staff FROM Heather Munro, Admin Assistant DATE 25 March 2005 SUBJECT New Canteen Menu All staff have been sent a revised copy of the new canteen menu. There is now more choice and value for money!! The new opening times are ................... TITLE IN CAPS INFORMATION SHOULD BE PRESENTED IN THIS ORDER