1. Catherine Sharp
catherine.sharp@ucl.ac.uk
Open Access Advocacy at UCL

2. The institution
• 4,800 staff & postdocs
• 4,500 research students
• 15K publications p.a.
• UCL Publications Policy: all outputs
must be deposited in UCL Discovery
• 6m downloads
• 20K full-text items in Discovery
• UCL Press
• UCL Publications Board
• Open Access Working Group

3. The message WHAT…
• REF Policy
• UCL Publications Policy
• COAF, RCUK et al
WHO…
• Office of the Vice-Provost (Research) –
REF Team
• Open Access Team (Library)
• Academic Advisory Group
TO Schools, Faculties, Departments…
• School of Life & Medical Sciences
• Built Environment, Engineering Sciences
and Maths & Physical Sciences
• Arts & Humanities, Laws, Social &
Historical Sciences

4. HOW…
Open Access Communication Plan
Stakeholders
• Deans & Vice-Deans (Research)
• Research Committees / Groups / Boards
• Heads of Department / Institute / Centre
• Researchers
• DAs and research administrators
• UCL Communications & Marketing
• UCL Research Services
• Jisc & systems suppliers (Symplectic)
• Publishers
Information
• Requirements
• Processes
• Monitoring

5. HOW…
Activities
• Meetings with HoDs
• E-mail reminders
• Web guidance
• Workshops
• Conferences
• Guide & 1-page summary
• DA Forum
• Research Support Forum
and so on…

6. Challenges
Technical
• Deposit at acceptance in a world of
post-publication harvesting
• Monitoring and reporting
• Merging records after harvesting
Cultural
• Communicating with all researchers
in a large organisation
• Managing compliance in departments
• Creating manual metadata records
• Depositing the right version

7. Field required for
REF reporting
Will appear
in CASRAI
spec?
Related RIOXX
element
Requirement Options for
populating field
Date of
acceptance
 dcterms:dateAccepte
d
Add reportable
field
Manual (possible
Scopus harvest)
Date of deposit  Add reportable
field
Automated
Embargo end
date
 ali:license_ref Add reportable
field
Manual
(repository staff
only), with
automation in
future; added at
deposit
Version  rioxxterms:version Add reportable
field
Manual
Exceptions  Add REF
exceptions
(technical,
deposit, access)
Manual;
repository team
to select from
pick-list
Key metadata for monitoring and reporting

8. Open access projects
• RLUK publisher processes sub-group
- Including initial work on best practice with Edinburgh and Manchester
• Jisc Pathfinder project with Nottingham and Newcastle
• Jisc Monitor
• OpenAIRE2020
open-access@ucl.ac.uk