Detail Presentation on General Proposal Writing. this presentation is for those who has little knowledge about Proposal.

1. PROPOSAL WRITING
Prepared by: Abdul Rashed Barakzai

2. EXPERIENCES
• Have you written a proposal before?
• What were the main challenges you faced?
• Were you successful?
• Did you get any feed back?

3. PROPOSAL WRITING IS AN ART, YOU WILL NEVER THOUGHT
HOW TO DO THIS IN SCHOOL
Good proposalwriting is about having good reading and writing skills.

4. BEFORE YOU BEGIN WRITING
1. Read and understand the Request for Proposal (RFP) or Request
for Applications (RFA)
2. Develop a checklist of different things to be included

5. MAIN ELEMENT OF PROPOSAL
1. Title Page or Cover page
2. Table of Content
3. Project Summary/Executive Summary
4. Statement of Need
5. Project Description
6. Project Budget
7. Biographical Data and References
8. Appendices

6. 2. TITLE PATE OR COVER PAGE
Correct formatting (font: Times New Roman, size 12, Double spacing, margins: 1
inch)
Running head (Logos)
Page number
Title
Author name
Address
Contact Detail

8. TABLE OF CONTENT
Table of content is a list of topics which are included in document, it is the road map
of the the proposal. It easily grabs the attention of reader by a single click or scroll.
The table of contents contains have two main things: the title and the page number
Points to be consider in Table of Contents
• Road Map of your Proposal
• 1 inch margins,
• 2pt Times New Roman font,
• standard Single spacing.

9. I – Introduction…………………………… ……………………3
I.1. Thesis Statement…………………………..….…… 3
I.2. Objective of the Study………………….…………3
I.3. Hypothesis of the Study…………………….…...4
II – Description of Proposal……………………………….5
II.1 Project Goal…………………………………………….7
TABLE OF CONTENTS Chapter

10. 3. PROJECT SUMMARY
Your project summary is a brief but specific statement of the project objectives, methods
and impact. Usually It is 2 to 3 paragraphs.
• This section is a summary of the whole proposal and the most important section.
• It might be the only section read by all members of grants committee who are not the
primary reviewers but nevertheless their score is taken into consideration
• Define the problem that will be addressed,
• Provide a short description of the main aims and objectives,
• Summary should meet the Project objective and organization mission

11. 4. STATEMENT OF NEED
1. This section represents the reason behind your proposal and should specify the problem
to be solved and the need to solve it or research it.
Has to be persuasive: Include the facts and evidence, statistics that support the need for
the project.
3. Include an explanation of the project's significance and how compatible it is with your
organization’s programs.
4. Give the reader hope.

12. 5. PROJECT DESCRIPTION
This section should have 5 subsections
• Project Goal
• Objectives
• Methods
• Project Administration
• Evaluation

13. 5.1 PROJECT GOAL
A goal is an idea of the future or desired result that a person or a group of people envisions,
plans and commits to achieve. Goal is for longer period compare Objective.
Goal Should be:
• Practical
• Logical
• Realistic
• Measurable

14. 5.2 OBJECTIVE
They must be specific indicating precisely what you intend to change through your project.
Characteristic of Object:
• SMART
And show how each objective contributes to achieving your Overall Goals

15. OBJECTIVE SHOULD START WITH INFINITIVE

16. 5.3 METHODOLOGY
The methodology describes the specific activities that will take place to achieve the
objectives: how, why, when, and who.
• HOW: Description of what will occur from the time of the project begins until
completion.
• WHY: You may need to defend your chosen methods, especially if they are new.
• WHEN: Present the order and timing of tasks.

17. 5.4 PROJECT ADMINISTRATION
• Describe the plan for administering the
• project.
• Crystal clear description on who will be administering the grant, in terms of
subcontracting expertise, reporting, for financial matters.

18. 5.5 PROJECT ADMINISTRATION
Staffing: Number of staff, Detail job description, Project phases
WHO: Who will do what?
• Include information on the number of staff, their qualifications, and their roles on the
project.
• For paid staff, must include who will work full time and which who work part-time on the
project.
• Identify staff that is already part of your organization and those to be recruited
specifically for the project.

19. 4. EVALUATION
• Include Evaluation Plan - Define the measures and tools you will use to evaluate the
success of project.
• One can measure the Project ( Product/Service)
• Analyze the process and or strategies adopted
• Determine the impact on the beneficiaries
• Include Evaluation Costs in budget

20. 5. BUDGET
• The budget must be calculated with reasonable accuracy.
• As you start preparing the budget, go back through the
proposal narrative and make a list of all personnel and non-
personnel items related to operation of the project.
• The budget must be divided into direct and indirect costs.

21. 5. BUDGET NARRATIVE
• It is not always needed if costs are straightforward and the numbers are clear
• However if needed, you can structure it in two ways:
• - Footnote style numbers on the budget and explain them below the budget Or
• - If an extensive explanation is required you can write it as straight text.

22. 7. APPENDICES
• This section includes documents and information which support the proposal such as:
• - Illustrations,
• - Figures and graphs,
• - Letters of support,
• - Certifications.

23. • Common Errors Made
• The proposal is too ambitious.
There are no clearly defined priorities and
• timetable.
• There are no results of pilot studies or other preliminary data.
• The Budget is unrealistic.

24. • The application is fragmented and disjointed
• Carelessness – “I don’t have to go into detail, trust me and look at my track record”
Cannot rely on your reputation, it does not work.
• The proposal tends to be too cautious and does not venture into new, unexplored areas

25. • TIPS For Writing Winning Proposals
• ReadtheRequestforProposals(RFP) and Follow the Guidelines.
• ClearlyStateyourgoalsandobjectives.
Explainandjustifytheprojectdesign,approach
• and methodology.
• Ifrequestingresources,youwillneedtojustifytheir need.

26. SOURCES:
• PROPOSAL WRITING TRAINING MANUAL FOR (USAID,SHIELD and Rescue)
• Writing Proposal By Dan Safford