This Presentation is of The Technical Report Writing Subject and here is the complete Data of Long Report.

1. Long Formal ReportsTechnical Report Writing(PPT)

2. Made By:
Raj Kumar
 BE-(Electrical Engineering)
 Sukkur IBA University
Link:
 https://web.facebook.com/RajKochita
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3. Why Write a Long, Formal Report?
 Reports focus on transmitting information with a
clear purpose.
 Long Reports are complex one because they cover
thoroughly the topic.
 Long Reports are not extensions of short report.

4. Types Of Long , Formal Reports
Informative
• Inform and teach your audience about your topic
• Focus on one type of informative speech:
OBJECTS, EVENTS, CONCEPTS, OR A PROCESS

5. Analytical
i. Find Factual Information.
ii. Interpret it.
iii. Draw Conclusions.
Recommendation
o Recommendations are actions
o Through action you can follow up your findings.
o Recommendation allows you to tell the audience the
cause of your action

6. Components of Long, Formal Reports
Front matter
Text
Back Matter

7. FRONT MATTER

8. Title page
 Report Name
 Name of company and writer
 Date

11. Cover Letter/Memo
 Purpose of writing?
 What you are writing?
 Importance of subject matter?
 Follow-up Plan?
 Deadline for the action to be performed?
 Why the date is important?

12. Table of Contents
 Through table of content your reader will recognize
which topic is useful for them.
 Write table of content complete and accurate.
 Listing the main and minor topic covered in report.

13. List Of Illustration
Detail about Figures and tables
I. Number of figure or table
II. Name of figure or table
III. Pages Number

15. Abstract
Quick and Low-Tech Information.
The abstract focuses on these main points:
1. Problem.
2. Suggested Solutions.
3. Benefits.
Another Approach:
Summarize the content being analyzed. Mention important
issues only.

16. Executive Summary
 Executive summary is similar to an abstract but generally longer
then abstract
 It is found in beginning of the formal reports.
 Executive summary summarize the major topics which will
cover in report documents
 Through executive summary audience will get the overview of
long report and proposals
 Limit the length of executive summary to one or two pages.

17. TEXT

18. Introduction
 Purpose of Research
 Background of Research
 Problem

19. Discussion
 Constitutes 85% of the
report whole text.
 Recognize audience for
each part.
 Give tables, figures etc
for clarity and cosmetic
appeal

20. Conclusion/Recommendation
 In conclusion we restate the problem statement.
 Recommendation will suggest the next course of action.

21. BACK MATTER

22. Glossary
Explain abbreviation, acronyms and
terms.

23. Ethical Consideratio
ns
 Do mention a references page at the end of your
report.
 Boilerplate content need not to be cited.

24. Appendi
x
 It is the optional component in the report
 Appendix is an additional information
 Appendix should not be of primary importance.

25. Research Include Secondary a
nd Primary Sources
 Researched material breaks down into two categories:
 Secondary research:
 Research that relies on already printed and published information
(from books, periodicals, encyclopedias, reports, websites, blogs, an
d more).
 Primary research:
 Research performed and generated by you (observations, tests, site
visits, surveys, face-to-face interviews, social media, and more).

26. Writing Process at Work

27.  Pre writing
 Writing
 Rewriting