1. The Business Letter
How is it done?
Presented by:
Raissa T. Guldam
BSMT - IV

2. Main Formats
 Full block format
 all the elements of the letter are left-justified
 More formal style

3. Main Formats
 Modified block format
 some elements of the letter are shifted over to the
right

4. Parts of the Letter
 a heading
 a date line
 an inside address
 a salutation
 a body
 a complimentary close
 a signature
 and when necessary, end notations

5. Heading
 Address
 phone number
 email address.
 may also include the company name
1234 South Main Street
AnyTown, AK, 12345
(999) 555-5555
emailus@company.com

6. Date Line
 Order the date line as follows: month (spelled out
to avoid confusion), day and year.
e.g. February 28th, 2001

7. Inside Address
 The inside address consists of the following, in
order: the recipient's name, position, organization
and business address.
 Mr. Pat McCann, Personnel Director
ABC Inc.
12 Penny Lane
Blacksburg, VA 24060

8. Salutation
Salutation Situation
 Dear Dr. Anderson:  The Preferred options:
If name is known
 Dear Technical  When position only is
Director: known
 To Whom It May  Use this salutation only if
Concern: you absolutely have to.
This can appear
impersonal and it may
 Dear Ladies and
help to go with an
Gentlemen:
attention line instead.
 Dear Sir or Madam:

9. Body Text
 Begin the text of your letter two lines spaces below the
salutation. The body text usually includes
 (1) a brief introductory section-generally five lines or
fewer-that identifies you, your subject and your purpose;
 (2) one or more body paragraphs that contain the
details of your message;
 (3) a conclusion that sums up the contents and
encourages action.
 Keep body paragraphs short (usually nine lines or fewer)
and design the text to make key information easily
accessible (bullets, lists, headings, etc.).
 When setting up the body of a letter, single-space text
within the body of the paragraphs and double-spaced
between paragraphs.

10. Complimentary Closing
 The most common closings are "Sincerely"
,"Cordially" or "Respectfully".
 Place the closing two line spaces below the last
line of text
 Choose a closing that parallels the level of
formality used in your salutation.
 In two word closings such as "Sincerely yours",
and "Yours truly", capitalize the first word only.
 Place a comma after the complementary closing.

11. Signature
 Type your full name on the four line spaces below
the complimentary close.
 Sign your name, in ink, above the typewritten
name.
 If applicable, include your title or position under
your typed name.
Sincerely,
John Brown
John Brown
Personnel Manager

12. Solicitation Letter
 Dear Sir/Madam,
As summertime is soon approaching, a lot of activities also
comes with it. We, the Electronics Team of Barangay
Talamban would like to knock your hearts to support us for
our upcoming Basketball League on December 20, 2008
which will be held at Talamban Sports Complex. Your
financial support will greatly help us in the acquiring our
needs to fulfill this event such as our uniform.
Thank you in advanced for your kindest help.
Respectfully yours,
Romero A. Enoc
Coach
Team Electronics

13. Dear Sir/Madam:
Greetings!
Rolly Inc. will hold its Christmas Party on December
22,2001. On this particular and special day, we would
like to ask your kind assistance to support this activity.
Any amount or good that will be given to us will be
highly appreciated. Thank you very much in advance
and may the good Lord shower you more of His
blessings in the coming years.
Merry Christmas and a Prosperous New Year!
Sincerely yours,
Jay Cruz
Manager

14. WORKSHOP TIME

15. ACTIVITY
 Group 1
 Group 2
 Ask solicitation for the Feeding Program for orphans
on December 5, 2012
 Group 3
 Group 4
 borrow chairs from the library for upcoming eidul
adha program on October 15, 2012