1. Coca Cola Products
NYANZA BOTTLING CO LTD
Suggestion for Glass Management
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2. Glass Management
1. Empty Bottles & Crates Receipt From Market.
Present System & Problem: what ever Empties received from Depots & Agents Directly offloading by
Contractors in the yard. No one cross verify the stocks when the receipt of goods.
Receipt
from
Market
• Bottles &
Crate
Received
from
Empty Sales
in Market
• Bottles &
Crate sold
for cash &
Credit
Customer’
s.
Transfer out
From Main
Store
1. To
Transfer
To Depot
/Sales to
Agents /
R S R
Transfer from
Production to
Main Store
• Finish
Goods
Return from
Production
• Breakage /
Missing
• External&
Internal
Chip Necks
Purchase
New Bottles &
Crates
Issues to
Production
• Bottles &
Crate Issued to
Production.
Glass
Management
Empty
Department
Proble
m Area Proble
m Area
Proble
m Area Proble
m Area
Proble
m Area

3. Empty Yard
Empty Bottles & Crates
Receipts
Depot Agents R.S.R
From depot along with Delivery
Note the Empty Bottles &
Crates Receiving
From depot along with Delivery
Note the Empty Bottles &
Crates Receiving
From Market along with Igoma
Return Note the Empty Bottles
& Crates Receiving
Received by
contractor
Received by
contractor
Received by NBCL
Empty Assistant’s
Solution: what ever Empties received from Depots & Agents Directly offloading from the
Vehicle by Contractors. Hear we have appointed one Supervisor for crosses verify the offloaded Empties
Bottles & Crates. Presently I have one person John Raphael He can do morning Shift Cross verify Receipt
of the Goods. In the night shift we don’t have any one to cross verify the Receipt of the Goods. The
Supervisor we can use in Shifts basics the shift change every week. The receiving Goods properly written
in a format sheet and verified and checked by signs also available compulsory.
Empty Yard
Empty Bottles & Crates
Receipts
Depot Agents R.S.R
From depot along with
Delivery Note the Empty
From depot along with
Delivery Note the Empty
From Market along with
Igoma Return Note the Empty
Received by
contractor
Received by
contractor
Received by NBCL
Empty Assistant’s
Checked & Cross Verified
By NBCL Empty
Supervisor
Checked & Cross Verified
By NBCL Empty
Supervisor

4. The Data Format When Empties Received From Depot & Agents to be filled and signed by
Contractor, Supervisor.
NBCL-FACTORY
Empties Physical Receipt
Note
FROM ______________ Date_______
VEHICLE ____________ Driver______
S.NO ITEM NAME
PHYSICAL
QTY REMARK
1 COKE-350ML
2 COKE -200ML
3 FANTA-350ML
4 FANTA-200ML
5 SPRITE -350ML
6 SPERLATA -350ML
7 STONEY -350ML
8 BIT-LEMON -300ML
9 CLUB SODA -300ML
10 GINGER ALE -300ML
11 TONICK WATER -300ML
GRAND TOTAL
Prepared by Checked By
2. Empty Bottles & Crates Issues to Production
3. Finished Products Transfer From Production To Main Store.
Present System & Problem: Empties issue to production every day there is some difference we are
finding. The reason presently two people doing the job in Empty Yard. Some of the time if he is going to
discuses the production supervisors or checking the flavors, That time the pallet counting going wrong.
Two PERSON
ISSUES ALL THE
PLANT’S
EMPTIES
REQUIERMENT
PLANT-2 PLANT-4PLANT-1

5. Solution: Two people (X / Y) always to issue the Empties to All Plant (1/2/4). For extra control
purpose. In each plant empties receiving place. One person to be provided for this job. That person work
always to be sitting and watching and counting. How many Empties Received from Yard also how many
finished Goods out coming and its transfer to the Main Store. Person X& Y Document cross verify
with person A, B, C details documents. Also the same details to be received from Production sheet.
PERSON
(X/Y)
ISSUES to
ALL THE
PLANT’S
EMPTIES.
PERSON
-A-
Always
sitting in
the Plant
area
PERSON
-B-
PERSON
-C-
Always
sitting in
the Plant
area
Always
sitting in
the Plant
area
PLANT-1 PLANT-1 PLANT-2 PLANT-2 PLANT-4 PLANT-4
EMPTIES
PALLETS
RECIVE FROM
YARD
COUNTING
EMPTIES
PALLETS
RECIVE FROM
YARD
COUNTING
EMPTIES
PALLETS
RECIVE FROM
YARD
COUNTING
FINISHED GOODS
ISSUE TO MAIN
STORE
COUNTING EACH
PALLET &
CRATES
FINISHED GOODS
ISSUE TO MAIN
STORE
COUNTING EACH
PALLET &
CRATES
FINISHED GOODS
ISSUE TO MAIN
STORE
COUNTING EACH
PALLET &
CRATES
The following data sheet to be filled by the person. This details to be cross verified with after
Productions out put and Empties received From Yard details.
a) So we are using 3 people extra from the Contractors only. So we need not to pay extra money. The
persons every week are monthly once we have to change. This sheet daily to be handover to empties
office. (or)
b) Are other wise to keep separate person like security are some body new person. Also we can allocate
same area related works.

6. PLANT -1
EMPTIES RECIVE FROM YARD
FINSHED GOODS OUT PUT
FROM PLANT (Transfer To Main
Store)
Flavor Flavor
No Of Pallet No Of Pallet
Total Pallets Total Pallets
Loose Crates
Loose
Crates
TOTAL
CRATES
TOTAL
CRATES
So we can clearly know what the issues to production. Also what is the production received and
what the finished Material Out put Details. So the real out put details we get very clearly.

7. 4. Finished Products Transfer From Main Store To Loading in Vehicle (Market).
Present System & Problem: Finished goods loading in the vehicle there is no one cross verified, what
stocks they are loading and what it’s going out of the factory. No clear details. Some time excess loaded
some time shortly loaded. Most of the time Mains stores stocks flavor wise not tally. Total quantity it will
match but flavor wise not match. Ex:-Single loading sheet Total loading Quantity is 4500 crates. So the
single sheet they are using for 3 vehicles. Some time the same serial number repeating in other sheet also.
After one copy of
delivery sheet and
weighbridge
details handover
to Main Gate
Security
Loading Request
Sheet Verified from
Operation
Department
Single sheet
4500qty loading for
-3 vehicles
Load Request to
be checked by
Store In charge.
For Cross very
the Availability
Flavor of Stocks.
Once get the
delivery note and
goods. The
vehicle to be
waited in the
weighbridge
After loading the
vehicle Store
incharge write the
Delivery note.
After Availability
Flavors to loading
in the vehicle. By
store incharge
Finished
goods
loading to
Vehicles

8. Solution: For compulsory we have to appoint 4 security persons (2 for night shift/ 2 for morning
shift). There work one and only each and every vehicle Finish goods loading to be cross verified and
checked the same. After loading the vehicle the Load request sheet and Delivery note Sheet both signed.
Also store incharge to be sign the both document. Once loading sheet signed as per loading sheet based
the Sales Invoice to be raised. The loading request sheet minimum only 1500 to 1400 qty. more then 1500
quantity they have to raise a new loading request sheet. The loading request sheet serial number to be
continues based on month or year (sep-1) or (1-2008).in this area I am sure we can save a lot for
company.
After one copy of
delivery sheet and
weighbridge details
handover to Main
Gate Security.
Loading Request Sheet
Verified from Operation
Department. More then
1500qty to be
compulsory write new
load request. The serial
number to be continue
(sep-1) or (1-2008)
Load Request to be
checked by Store In
charge. For Cross
very the Availability
Flavor of Stocks.
Once get the
delivery note and
goods. The vehicle
to be waited in the
weighbridge
Finished
goods
loading to
Vehicles
Once check the
stock. Loading
instruction give
to forklift
operator by store
incharge
After loading the
vehicle Store
incharge write the
Delivery note. And
cross very by
security and sign
both.
As per The loading
sheet, security person
to count all the stocks
when they loading in
the vehicle. And he
should insure the
same flavor / Qty
loaded. Sign by
security.
New
system

9. 5. Empty Bottles & Crates sold in the Market Cash & Credit Sales.
Present System & Problem: presently the Empty Bottles & Crates Sold in the Market (Cash &
Credit) details not available in Empties department. Also the details not effecting in Total Empty stocks
Reconciliation. The same customer deposit and Returns records not kept properly last few years. Presently
the details available from Tally system.
Solution: the Empties Department (Glass Management System) I created a system in Tally. In that
system we have to post all the entries (Purchase /Receipt-from depot ERN / sold in Market / Various
Breakages. After the entries we can do the reconciliation Flavor wise & quantity wise.
Presently in Empties Department We have 4 People
John Raphael (Supervisor- NBCL Employee) all type of works expects Clerical works.
Boniface (Empties Clerk – Checking ERN / and helping Rout Sales Vehicles Stock Checking)
Moinda (Empties Clerk – Checking ERN / and helping Rout Sales Vehicles Stock Checking)
Eliasi (Empties Clerk – Checking ERN / and helping Rout Sales Vehicles Stock Checking)
Always one person in Night Shift to write all the E.R.N (Empty Receipt Note) and cross verify the
documents.And morning shift two people always Doing Physical Stock Verification. And doing stock
Quantity Reconciliation. After 2.30pm both in the Empty Yard to collect & cross verify the Rout sales
vehicles returns from market empty Bottles & Crates up to Night 7.45pm. All the empty guys presently I
am teaching the usages for computer and basic of XLS & WORD.
If provided two person with computer knowledge. I can train in Tally posting the ERN entries for
one person. And another person I can use one and only empties reconciliation (Depot/ Agents/ RSR)
purpose. Presently all the data in manual. If we develop the Department & system sure we needed people.

10. 6. Complementary Issue.
Present System & Problem: there is not available. Any designed document. Also there is no
proper control on this Complementary issue. Also no proper record not maintained in Main Store.
Solution: The Below design format to be compulsory followed by Main Store. And also when they
are get the proper approval from Department HOD’s. After only the Complementary issues to be hand
over to the concern person. The documents serial numbers it should be continued up to the year end.
Nyanza Bottling Co Ltd
P O Box - 2086 – Mwanza
COMPLIMENTARY
S.No................... Date............................
M/S........................................................................................................................................
.........................................................................................................................................
No. PARTICULARS
Quantity
TOTAL
Reason: -........................................................................................................................................
.........................................................................................................................................
.........................................................................................................................................
.........................................................................................................................................
Requested By Authorized By

11. 7. Flavor Exchanges
Present System & Problem: there is not available. Any designed document. Also there is no
proper control on this process. Each and every day the Stock quantity Reconciliation not matching. Only
the total quantity only matching.
Solution: The Below design format to be compulsory followed by Main Store. And also when they
are Exchanging the flavors to flavor carefully fill the FLAVOURS EXCHANGE SHEET. Also to be sign
by receiver and the store keeper. The vehicle details and date to be clearly mention. The same difference
to be in the Daily Stocks reconciliation sheet differences. So we can control the flavor wise quantity
reconciliation differences. This sheet attached with the stock reconciliation sheet.
NAME E-POUL
HENRY-
MUSA MASAKA
SIM-
JACOB
T-
RAPHAEL IGOMA
S.NO VEHICLE T791AAE T594AFC T658DAR T984AGF T521AGJ T971AFJ
TOTAL
1
CITRUS-
350(SPERLTA) 50.00 50.00
2 COKE-350ML 100.00 100.00
3
FANTA BLCK-
350ML 100.00 100.00
4
FANTAORANG-
350ML 10.00 100.00 110.00
5
PINUT-
350(SPERLTA) -
6 SPRITE-350 500.00 500.00
TOTAL 10.00 100.00 500.00 100.00 100.00 50.00
S.NO EX-CHANGING FLAVOURS 860.00
1
CITRUS-
350(SPERLTA) -
2 COKE-350ML 10.00 300.00 50.00 50.00 410.00
3
FANTA BLCK-
350ML 100.00 100.00 200.00
4
FANTA
ORANG-350ML 100.00 100.00
5
PINUT-
350(SPERLTA) 50.00 50.00
6 SPRITE-350 50.00 50.00 100.00
TOTAL 10.00 100.00 500.00 100.00 100.00 50.00
Difference - - - - - - 860.00
Store Keeper Sign
Receiver Sign