Did you know that having your own nearshore office in Poland can bring you 400-500% savings? Why should you possess a nearshore software house? How to do it? Just take a look at our presentation! RST-IT.com

1. Building your own
nearshore office in Poland
will bring you 400%
-500% savings.
a presentation by Krzysztof Marszałek

2. Let me tell you HOW

3. A natural development of a startup

4. Startups in their initial stages consist of 2-3 people,
i.e. a CTO and another one doing marketing and sales.

5. Then, they seek additional
support in the form of a
UX/UI expert or a
complementary team of 1-
2 programmers.

6. When frequent changes and
software stability issues become
more important, 2-4 developers may
no longer be enough.
Then, the company recruits additional
developers to work along the growing
outsourcing team.

7. There’s some risk for the investor and your business

8. The lack of an in-house IT
department may be a deal-breaker
for many investors who don’t trust
outsourcing companies.

9. Conclusion:
Outsourcing is good and can take the company to
another level
but
At some point a startup must own an in-house IT
department

10. The best of both worlds:
A nearshore IT department
that YOU own

11. The nearshore software house should offer three
levels of service:
1. Developing your startup until the MVP stage
2. Maintenance and development
3. Support and organization of the Polish office for
the client

13. Benefits of setting up a Polish office:
● Running a Polish office yields 400%-500% cost
reduction
● Quality of service
● Flying to Poland from Germany or England takes just
1 to 2 hours
● The office is technically yours and at your command

14. What should the nearshore partner provide?
● HR Procedures
● Technical and management knowledge
● Legal, administrative and accounting knowledge
● Ongoing support in training and maintenance of the
company
● CEO hiring process in case such a person is not
provided by you

15. Setting up a branch in Poland
Step by Step

16. Step 1
Cost data

17. The software house should detail the costs and provide
relevant information on:
● Hourly rates and salaries of individual specialists depending on
their experience
● Salaries of administration staff (secretary, assistant)
● Applicable taxes and methods of their settlement

18. ● The cost of employee benefits (sports cards, private medical
care, training etc.)
● Information on staff turnover and assumptions concerning the
number of new employees recruited in a month
● The total effective number of working hours per person per
year

19. ● Office space costs
● Cost of HR services
● Cost of legal services

20. ● Cost of accounting department
● The cost of traveling from your location to Poland
● Software house’s organization fees

21. Step 2
Test the partner

22. What you should review:
● Developers’ competence
● Product owner’s competence
● Communication and response times

23. What else you should review:
● Knowledge of applicable working methodologies
● Professional tools used by the company
● Speed of building new teams

24. What else you should review:
● Application and code quality
● HR methods used. Does the company stand out?

25. Step 3
Setting up the company and transferring developers

26. How it works:
1. The Polish software house employs a team, gives them training and
onboarding to work on your startup exclusively.
2. Every 3 to 6 months the team is transferred to your new nearshore
office at a previously agreed fee.
3. Depending on the agreement, this process may continue for 24
months or until a the company gets sufficient staff.

27. Step 4
Agreement and the establishment of the company

28. 1. Limited liability company or a joint stock
company work best.
2. The agreement must detail the recruitment and
staff transfer processes.
3. Agreement should describe the roles and
responsibilities of the Polish office before, during
and after termination of the cooperation agreement.
4. You can safeguard yourself against any
circumstances like loss of staff

29. Contact me at
krzysztof.marszalek@rst-it.com
if you find the idea interesting

30. Read more on startups and tech at
www.howwedostartups.com