Mais conteúdo relacionado Semelhante a Time management training (20) 1. What does time mean to you ?
N
…play?
…work?
…God?
…money?
…family?
…love?
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In other to fully maximize whatever activities you value with your
time, it is important to learn key time management strategies…
What is Time Management Benefits of Time Management
Time management is the act or process
of exercising deliberate control over the
amount of time spent on an activity or a
group of activity , especially to
increase effectiveness,
efficiency or productivity.
Source: Web
“
”
• Reduces stress
• Enables you get more done
• More free time
• Improves reputation with
colleagues
• Minimises procrastination
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#1: Learn to set goals…
• Decide exactly what you want accomplished
• Write it down
• Set a deadline on your goal
• Make a list of everything you need to do to achieve your goal
• Organise list into a plan
• Take action on your plan immediately
• Resolve to do something everyday that moves you towards your goal
• Plan everyday in advance
Goals help us visualize the activities/objectives which must be
accomplished. To set goals effectively you must:
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#2: Learn to tackle critical tasks…
• Each day prioritse tasks effectively
• Do the more important ones first
• Determine importance by the level of impact they can have on your
work/life
• Resist the temptation to spend time on less important tasks
• Finishing more important tasks first boosts self-esteem thus giving
emotional strength for other tasks
Do more important things first. The 80/20 rule; 20% of what you do
accounts for 80% of your results.
v
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#3: Learn to work in teams…
• Identify your areas of weaknesses and identify people with
strengths that complement you
• Learn to delegate areas not within your strengths
• In most cases ensure that everyone on the team has equal amount of
work
• Follow up proactively on the status of each team mates’ work
We do more when we do things together. There are some tasks that take an
enormous amount of time for a single person to do but with a large group
of people ; you can get a tremendous amount done.
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#4: Learn to focus on your tasks…
• Remove distractions; close out all other browser windows, put your
phone away, out of sight and on silent
• Find a quiet place to work, or listen to some music if that helps you
(Some enjoy listening to classical or ambient music while working).
• Do one task at a time
• Break periodically after long periods of concentration (setting a
timer would help)
Distractions can be a great deterrent to completing tasks. Intense focus
enable you complete tasks quickly
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#5: Learn to say No…
• Be quick to identify requests you’re not prepared/equipped to
handle
• Be assertive in turning down requests you cannot handle
• When turning down requests, explain to the other party your
reasons for declining and ensure the relationship is still kept intact
• Do not be in a hurry to commit to a task, when in a dilemma, a
simple “I will get back to you with an answer…let me think about
this” will do.
“Focusing is about saying No” – Steve Jobs (1955 – 2011). Take on only
those commitments that you know you have time for and that you truly
care about.
NO !
9. So how do I get started in managing my time?
…determine to be disciplined
…get relevant time management tools
(diary, planner e.t.c)
…pray for the Holy Ghost’s help
