Rotarians are leaders. Yes. However what are the specific roles of leaders of Rotary Clubs? This is a presentation I gave to my club, Sunyani-Central on the subject.

1. ROLES OF CLUB LEADERS
PP Kafui Kornu (Club Trainer)
13.07.2021

2. ROLES OF CLUB LEADERS

3. www.rotary.org/myrotary/president
“He who has never learned to obey
cannot be a good commander.”
—Aristotle
“The first responsibility of a leader is to
define reality. The last is to say thank
you. In between, the leader is a
servant.” —Max DePree

4. WHO IS A
LEADER?
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A leader can be anyone on the team who has a
particular talent, who is creatively thinking out
of the box and has a great idea, who has
experience in a certain aspect of the business or
project that can prove useful
A leader leads based on strengths, not titles.

5. LEADERSHIP STYLES
A leadership style comprises how a person provides direction, implements a plan, or
motivates others. To achieve their goals, effective leaders often switch styles to suit
the situation.
PARTICIPATIVE: Seeks to involve other people
SITUATIONAL: Changes leadership style according to situational factors
TRANSACTIONAL: Works through hierarchical structures and systems of
reward and punishment
TRANSFORMATIONAL : Leads by inspiration, sharing energy and enthusiasm
SERVANT: Serves others rather than being served
DEMOCRATIC: Builds consensus through participation.
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6. QUALIFICATIONS FOR LEADERSHIP
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• Have the skills to lead the club
• Be able to give time and effort to the position
• Has shown commitment to attendance and other
rules of the club
• Attend role-based training
• Understand club’s constitution and bylaws

7. CLUB PRESIDENT-ELECT
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• Consult the club president on decisions affecting the club
• Serve as a director of your club’s board
• Appoint committee chairs and a trainer for your year*
• Supervise preparation of the club budget
• Encourage incoming club officers to attend district training
assembly
• Create an account on www.myrotary.org
• Attend your presidents-elect training seminar (PETS),
district training assembly, and district conference
• Set and track goals for your club in Rotary Club Central

8. CLUB PRESIDENT
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• Encourage communication between club and district committees.
• Review activities, goals, and expenditures and participate in decisions.*
• Supervise the preparation of a club budget and proper accounting practices,
including an annual financial review*
• Make sure your secretary and treasurer have an account on www.myrotary.org
to update membership and club data regularly
• Communicate important information from the governor and the Secretariat to
club members*
• Prepare for the district governor’s required visit

9. CLUB PRESIDENT (CONT’D)
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• Plan and lead monthly board meetings*
• Ensure that comprehensive training is conducted for club members, as needed*
• Involve members in carrying out your club’s goals outlined in Rotary Club Central
• Encourage members to attend district meetings, and promote the Rotary Convention
• Submit an annual report to your club on the club’s status before leaving office*
• Work with your successor before leaving office*
• Arrange for a joint meeting of the incoming board of directors with the outgoing board*
*Responsibility is indicated in the Rotary Code of Policies

10. CLUB ADMINSTRATION CHAIR
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• Plan your club’s meetings, assemblies, and other activities
• Send member communications
• Facilitate connections among club members
• Take attendance
• Maintain the club website and social media sites

11. CLUB TREASURER
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• Collect dues and use them to pay fees
• Keep historical financial records in accordance with local document retention laws
• Manage club and project funds, including paying bills and other expenses and distributing grant and
scholarship funds
• Work with The Rotary Foundation to make contributions and manage grants
• Give monthly reports to your club’s board
• Provide regular financial updates during club and board meetings
• Hand all records over to the incoming treasurer and help him or her transition into the role
• Have your club’s financial activity reviewed by a qualified accountant who is not affiliated with your club
at the end of the year

12. CLUB MEMBERSHIP CHAIR
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• Educate club members on how to attract new members and keep them
involved
• Conduct classification surveys
• Look at your club’s meetings, projects, and other activities and assess what it
offers new members
• Develop a membership action plan to improve member satisfaction
• Conduct club assessments to ensure that membership development and
retention efforts succeed
• Sponsor newly organized clubs in your district, if you choose to

13. CLUB SERVICE PROJECTS CHAIR
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• Plan projects, carry them out, and evaluate them
• Identify opportunities for signature projects that will increase your club’s recognition in
the community
• Work with other organizations, volunteers, and committee members to maximize the
impact of your projects
• Lead efforts to raise money for projects
• Understand liability issues that affect your club projects and activities
• Work with the public relations committee to promote projects
• Collaborate with other clubs on projects

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CLUB FOUNDATION CHAIR
• Promote Foundation grants and activities and help members participate in them
• Inspire club members to give to The Rotary Foundation
• Attend the grant management seminar to qualify your club for Rotary grants, or talk to
your president-elect to determine who from your club will attend
• Oversee the qualification process for Rotary global grants
• Conduct inspirational Foundation-focused club programs at least four times a year
• Work with your treasurer to manage any Rotary grant funds your club receives
• Work with the service projects committee to develop and fund projects

15. 15
CLUB SECRETARY
Meet with the outgoing secretary and receive club records
Create a My Rotary account on www.myrotary.org if you don’t already have one
Update your club’s records and member list on My Rotary as changes occur
Give the club treasurer the club invoices, due in January and July
Serve on the club board and club administration committee
Take minutes at club and board meetings and club assemblies
Update club and officer information for the Official Directory and Rotary’s records

16. 16
CLUB SECRETARY
Manage club correspondence, responding to email and sending official notices and invitations
Keep promotional items, name badges, and other materials used at meetings and events
Take attendance and submit monthly attendance reports to the district governor
Preserve your club’s historical records
Write an annual report at the end of the Rotary year
Assist the club president, treasurer, and committees as needed
Meet with your successor and hand over club records

17. CLUB PI CHAIR
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• Create awareness of club activities and projects among club members, media,
and the community
• Support the work of the membership committee
• Learn key points for talking about Rotary and use them when speaking in
public
• Use social media to promote awareness of Rotary and your club in the
community
• Make sure your club’s image is in line with Rotary’s public image
• Share your club’s Rotary stories with the local media
• Become familiar with Rotary’s public relations resources

18. SERGEANT-AT-ARMS
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• Set up venue before meeting begins
• Welcome guests, and brief new (visiting) members on procedures and
protocols
• Administer sign-in documentation
• Ensure meeting starts on time
• Ensure order is kept during meeting (you can warn disruptive
members, and in extreme cases eject them from meetings)
• Collect ballots, and tally votes
• Oversee cleanup process after meetings

19. YOUTH SERVICE CHAIR
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• Promote Youth Service / New Generations Month (May).
• Coordinate with the district Interact, Rotaract, Rotary Youth Leadership Awards (RYLA), Youth
Service, International Service, and Vocational Service committees to foster cooperation.
• Emphasize service in each of the New Generations programs (Interact, Rotaract, RYLA, and Youth
• Encourage and facilitate relationships with other organizations to expand opportunities for young
• Encourage and facilitate transition of young people from one program or activity to another, and
increasing responsibility as young people acquire leadership skills.
• Engage with alumni of Youth service programmes participants to maintain their ongoing contact with

20. “Example – good or bad – is
contagious… If we set a
good example, seeing us,
others may do likewise.
All of us have more influence
than we sometime suppose.”
Richard L. Evans, RI President 1966-67
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21. ADDITIONS?
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22. RESOURCES
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Club Roles
Rotary Learning Center