Structure, system and higher efficiency: 5S makes it possible! Benefit from Japanese thoroughness and remove all potential obstacles. The 5S concept can be transferred to the production sector as well as to regular office work. Eliminate future obstacles in your workflow by organizing, cleaning out and structuring all working areas. The 5S Concept template set informs about its maxims in general and provides you with all the necessary basic knowledge to implement 5S ideas at your work environment. Use the 5S principles to create the best possible and most professional climate at your workplace. Fill in pre-defined worksheets and plan your way to success with 5S and PowerPoint. Educate colleagues and employees and share future 5S plans in PowerPoint. http://www.presentationload.com/5s-concept-powerpoint-template.html

2. DEFINITION – WHAT IS 5S?
Transfer of Japanese Terms into English
Seiri
Sort
Sort out
everything which
is not needed at
the workplace
Seiton
SetinORDer
Useful items get
a defined,
labeled and
permanent place
Seiso
shine
The work station
is completely
cleaned from
scratch
Seiketsu
standardize
Visualized
standards help to
avoid new
disorder
Shitsuke
sustain
Self-discipline to
maintain order
and tidiness;
every item
always belongs
to its defined
place
Today, many companies use 6S, 7S or 8S by adding elements such as safety, quality or customer satisfaction

3. Sort out what you do not need:
 Decide what you need
 Remove unnecessary clutter, throw away all
superfluous items and unrelated materials at the
workplace
 All tools and materials must be classified and stored
 Remove items which are broken, unusable
or rarely used
 Everything else is stored or discarded
THE 5S IN PARTICULAR
– SEIRI
SEIRI
Sort

4. WASTE IN THE ADMINISTRATION SECTOR
Inquiries, duplications,
search for files or
persons, defective or
incomplete
performance
of tasks
LACKING INFORMATION
Large mailing lists,
superfluous copies,
information generation
without assignment,
meetings instead of
telephone conferences
EXTRA INFORMATION
Double information
(paper and email), lack
of understandability,
slow internal
communication,
decisions by circulation
INFORMATIONTRANSPORT
Rework, lack of
employee training, lack
of quality and safety,
deficient customer
connections, wrong
information
MISTAKES
Waiting for information
caused by man or
machine, broken
deadlines, waiting for
callbacks
WAITING
Open offers or orders,
abounded material and
aids, double filing, spare
parts
INVENTORY
Badly synchronized
processes and
interfaces, media
breaks, no use of facts
and data
COMMUNICATION

5.  Clean and organized work areas where every tool,
utensil and subassembly has its defined place
 Optimized conditions for standardized processes
 Creates space and saves time
 Careful use of tools and equipment builds
responsibility for work station
 Improves quality and eliminates waste
 Increase of productivity and efficiency
 Raises employee satisfaction and removes
obstacles at work
 Flexibility for department specific requirements
 Makes problems immediately visible
 Is uncomplicated and quickly leads to significant
results
DIRECT BENEFITS OF 5S

6. PHASE 1 – SORT
Red Tag – One-Sided
allgemein
5S RED TAG
General
Department
Test criteria
Responsible
Date
Item
Number
Not needed
Other department
Sale
Defect
Trash
Action
allgemein
5S RED TAG
General
Department
Test criteria
Responsible
Date
Item
Number
Not needed
Other department
Sale
Defect
Trash
Action
allgemein
5S RED TAG
General
Department
Test criteria
Responsible
Date
Item
Number
Not needed
Other department
Sale
Defect
Trash
Action

7. IMPLEMENTATION OF 5S – PLANNING
LEVELS
PLANNING LEVEL 1
Superior 5S
implementation plan:
Lists all measures,
that are necessary for a
successful and sustained
implementation of 5S
PROJECT PLAN TO IMPLEMENT 5S
MASSNAHMEN ZEITPUNKT WAS?
ACTIONS TIME WHAT?
Development of
5S measures
Month 1 Discuss on top
management
level
Present to senior
management
Benchmarking:
What do our
competitors?
Organizational
anchorage
Month 2 Determination
of the sponsor
Incorporationof
5S coordinator
and other
participants
Decision on 5S
consultants
Planningand
correct
implementation
Months 1 and 2 Creating
overallplan
Development of
a detailed plan
for single work
areas
Starting5S
communication
Realizationof
the phases
Months 3 to 6
(depending on
size of the
company)
Each department
starts within
a pilot area, e.g.
production
Spreadingto
other work areas
Starting5S in
work areas
(adjustment of
procedure)
Certificationand
introductionof
regular5S circles
After finishing
phase 5
Awarding5S
certificatesand
incentives;
schedule and 5S
circles
Working on
improvements
Further 5S
trainings

8. SUSTAINMENT OF 5S
5S Circles
 5S circles to evaluate the
application of newly
learned things in the work
areas
 At the beginning
fortnightly; the more 5S
becomes habit, the larger
will be the intervals of the
circles
 Evaluation sheets
document deviations and
improvements in the
particular work area
 Results are posted visible
for everyone on public
information boards
OBJECTIVES
OF 5S CIRCLES
 Securing high standards
of order and cleanliness
 Motivation of all
employees
 Creating organized and
standardized work areas
 Involvement of all
employees in the new
working culture
 Work on continuous
improvements
5S

9. IMPLEMENTATION PLANS
Pentagram to Visualize
the Average Number of Points
0
5
10
15
20
25
30
35
Sort
Set in Order
ShineStandardization
Self Discipline
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10. IMPLEMENTATION PLANS
Implementation Plan for One Work Area
LEVEL SORT SET IN
ORDER
SHINE STANDARDIZE SUSTAIN
Original State
0 Points     
Rudimental
Implementation
1 Point
    
Visible Implementation
2 Points     
Good Implementation
3 Points     
Perfect Implementation
4 Points     
Points per Phase
    
Maximum possible points: 20 Current points:
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11. IMPLEMENTATION PLANS
Implementation Plan for One Phase in One Work Area
„S“ Examined Area Explanation
Points
Notes
0 1 2 3 4 5
SEIRI(Sort)
Working materials and
items
Is there any idle working, cleaning
or measuring material?
X
Machines and
equipment
Are there any unused or defect
machines or production facilities?
X
Tools and spare parts Are there any unneeded tools
or spare parts?
X
Papers and documents Are there any unessential or
obsolete papers, information or
documents?
X
Exp.: Papers are from last year
and must be revised urgently
Work place Are there personal things at the
work place? (e.g. lunch box,
thermos jug, magazines, radios
etc.
X
Total points (phase 1) 14
Average points (Exp.) 2,8 Target: 5,0
Section:
Date:
Examiner:
0 Points = worst implementation,5 Points = best implementation – Repeat inspection for all 5S phases and figure out total points!Download at www.PresentationLoad.com

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