How to Choose the Best Payroll Service Company

PayrollServicesQuote
PayrollServicesQuote.com to Choosing the Right Payroll Service Provider
The Definitive Guide

The Definitive Guide to Choosing the Right
Payroll Service Provider

How to Choose the Best
Payroll Service Company
Switching Payroll Service Companies?
What You Need To Know

PayrollServicesQuote.com

In This Guide You Will Learn
 How to Evaluate if You Really Need to
Change Payroll Service Companies
 What is Involved to Ensure a Smooth
Transition
 A Simple Step by Step Checklist to Avoid
Common Pitfalls and Missteps

Receive a FREE No Obligation Payroll Quote Now!


Does There Really Need to be a Change?

• Do not under-estimate the cost of switching payroll
service companies.
• Before considering switching payroll services always
have a honest conversation with your current
provider.
• Try putting your current payroll service company on
“probation”.
• You are almost always better off by resolving the
issues with the current provider than dedicating time
& resources in a new relationship. In most cases your
current provider will appreciate the honesty & do
what is possible to satisfy you.



Really Understand Why You Need a Change
• Before researching new payroll service companies ask
yourself some honest questions.
– What did you like about your existing provider?
– What did you not like about your existing provider?
– What could your existing provider have done better?
– What is the true reason for leaving the service?
– Were they slow to return phone calls?
– Were their prices too high?
– Were there too many errors and/or penalties?
• In order to find the right payroll service company for you,
be honest with yourself and be able to answer these
questions.



If You Decide A Transition is Needed
• It is usually best to switch payroll service companies at the
beginning of the calendar year.
• In most small business cases, taxes are paid quarterly or
annually.
• Clearly communicate your needs to the new provider.
• Check & recheck your records. Mistakes greatly affect
payroll for the remaining year.
• Set Up a Trial Period Up.
– Have the new provider process checks early. A solid rule of
thumb is to process payroll at least 2 days in advance at first
– Take time to ensure W-4, social security numbers, spelling of
names and numbers are correct



How to Choose the Best Payroll Service

1. Build a List
2. Compare Payroll Service Companies
3. Pick Up the Phone & Call Customer Service
4. Set Up an Introductory Period



Building a List

– Research is always the most important
aspect.
– Build a list of 3 – 5 potential providers.
– Do an online search, ask your colleagues,
or ask your accountant to make a
recommendation.
– Always include a variety including large
reputable payroll service companies like
Paychex, online providers, and a few small
providers.



Comparing Payroll Service Companies

– This is why the previous exercise of
understanding your needs and the
shortcomings of your previous provider is
very important.
– Develop a chart & make sure to include all
of your identified needs.
– Build a comparison chart that compares
what each provider includes in each plan &
how much it costs.



Pick Up The Phone & Talk to Someone

– Remember sales people “sell”.
– If possible talk to other employees
including customer service reps. Ask them
pertinent questions including:
• How quickly can you re-run paychecks when
there is an error?
• How long they guarantee their fees?
• How long does an average customer stay a
client?
• Can you have a list of references?



Make a Decision & Enroll

– After you have narrowed down your
choices make a decision.
– If you are a new business and not quite
ready send in a sample payroll for a test.
– Try an “introductory” period. Many service
providers will provide guarantees to get
new customers. Don’t ever be afraid to ask
a vendor. Remember they are there to
provide a service to you, their customer.



In Summary

• Large or small, follow these simple steps and
you will find the best payroll service provider
that fits your needs.
• Yes it is simple but believe it or not most
businesses do not use a process when
evaluating vendors.
• These guidelines give you the framework to
make the right choice for your business.



Free No Obligation Payroll Quote
Simple, Easy, Quick…

Step 1
Visit www.PayrollServicesQuote.com
Step 2
Call or fill out a form
Step 3
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How to Choose the Best Payroll Service Company

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How to Choose the Best Payroll Service Company