1. PATRICIA MONTGOMERY
Mobile: 973-641-4581 * Home: 973-232-5077
E-mail: ablue5161@gmail.com
EXECUTIVE ASSISTANT
Highly competent executive assistant with over 15 years of office administrative experience supporting senior-level
executives. A detailed orientated professional that excels in implementing processes that creates office efficiency and
smooth office operations. A “can-do attitude” that also possesses exceptional skills who is a self-starter and quick learner
who will exceed expectations. Advanced technology skills with Microsoft Word, Excel, PowerPoint, Oracle, Concur,
Source2Pay, Banner (educational software) and social media savvy (Twitter, etc).
Areas of expertise
• Managing Complex Calendars & Travel
• Planning Corporate Events/and meetings
• Ticket Sales/events revenue/budgeting
• Preparing correspondences & reports
• Public Relations representative
• Handling HR responsibilities
• Training and Supervising personnel
• Procurement & Expensing
PROFESSIONAL EXPERIENCE:
Leo Pharmaceutical, Parsippany, NJ 4/2015- 09/2015
Executive Assistant to VP, Global Finance - Contract
• Provided Executive level administrative support to VP, Global Finance Department
• Managed complex calendars for VP and Directors within Finance team
• Maintained executive's schedule by planning International & domestic travel for meetings, conferences,
trainings and teleconferences
• Ensured all signatures for vendor contracts, and service agreements for Finance department
• Managed HR projects such as on-boarding, new hire orientations materials, staff relocations and office set-up
• Prepared/edited the Finance departments monthly report & reconciled travel expenses
• Set-up teleconferences by using LYNC, WebX, and PGI services
• Renewed State licenses and registrations for FDA, tracked and ensured payments
• Liaison for VP with internally and externally constitutes & greeted all guests and customers
Prudential Financial, Newark, NJ 5/2012- 9/2014
Executive Assistant to CCO & EVP
• Provided executive administrative support to EVP,VP’s, Directors, Managers, Compliance/Asset Mangmt
• Retained email 10 dept. distribution lists , attendance/PTO calendars for over 65 staff within Division
• Managed complex calendars, prepared meeting materials, and set-up Sametime meeting presentations, etc
• Coordinated Domestic/International travel, for on/off site meetings, conferences and processed associated
expenses
• Processed dept. Visas and passports for senior-level executive team
• Collaborated with HR for on-boarding new hires, guest parking, security badges, computer access, and
orientation
• Team lead on divisional/departmental projects, Annual Diversity Day and other special events within Asset
Mangmt
• Created and edited Word documents and monthly reports as requested

2. PATRICIA MONTGOMERY
Mobile: 973-641-4581 * Home: 973-232-5077
E-mail: ablue5161@gmail.com
Celgene Bio-Pharmaceuticals Corporation, New Jersey 2/2010 - 4/2012
Sr. Administrative Assistant, Contract employee
• Provided administrative support for VP’s, Directors and Clinical managers within I&I
• Managed complex calendars for six senior-level staff
• Prepared and distributed all meeting materials
• Coordinated domestic/international travel as requested for Clinical Senior-Level Staff
• Coordinated on/off-site meetings, special events, trainings and conferences for Clinical team
DiversityInc Magazine, Newark, NJ 2/2008 -11/2008
Office Administrator/Executive Assistant to VP, Business Development
• Managed complex calendars for meetings, trainings and speaking engagements for senior-level staff including
CEO
• Planned and executed monthly and annual Diversity events and lead on various BD special projects
• Scheduled domestic/and international travel for senior-level editorial staff
• Reconciled all travel and supply related expenses
• Prepared, maintain, files, databases, records
• Generated monthly and annual corporate reports
• Processed sales sheets and insertion orders
• Managed customers through Salesforce and other CRM’s
Seton Hall University, South Orange, NJ 6/1998-2/2008
Office Administrator to Associate Provost, Continuing Ed & SWW (Online Graduate Ed)
• Provided administrative support to Associate Provost, Managing Directors and senior-level Graduate team
• Coordinated air/ground travel and reconciled departmental expenses for senior staff
• Managed complex calendars for Associate Provost, Directors and senior-level SWW team
• Assisted Coordinator w/special projects like Educational brochures, and student residencies
• Negotiated hotel contracts for off-site events
• Managed the department expenditures/SWW budget
• Managed computers, printers and office agreements and contracts
• Managed new hire on-boarding, office set-up and related security clearances requests
• Generated monthly and annual reports for department
• Supervised support staff (2 secretaries, 2 work study students and 1 intern)
EDUCATION:
Kean University, Union, NJ 9/2015 – Present
Communications, (Journalism, Film), BS pending
Seton Hall University, South Orange, NJ 6/2000 – 12/2007
Communications (103 credits)
Technology Information Technology Specialist - Certified
New York University, New York, NY 7/1999-12/1999
Sports/Entertainment Events Marketing - Certified
2