Modern knowledge workers are operating under increasingly demanding deadlines and tighter budgets to drive business results, but productivity killers keep us from reaching our goals. Our pro tips and tech hacks will help you collaborate more effectively across the organization to achieve better results and accelerate business growth. Need some real-world advice from experts? Sign up for free PGi webinars about productivity, leadership, work tech and more here: http://www.pgi.com/webinars

1. According to the IBM Global CEO Study,
63% of CEOs cite “creating a collaborative
environment: as a top factor in drawing
the most out of their employees.
THE DAILY GRIND
HOW TECHNOLOGY EMPOWERS PRODUCTIVITY
Modern knowledge workers are operating under increasingly
demanding deadlines and tighter budgets to drive business results, but
productivity killers keep us from reaching our goals. Our pro tips and
tech hacks will help you collaborate more effectively across the
organization to achieve better results and accelerate business growth.
Arrive at the office, check your inbox and mentally
prepare for your day – meeting agendas, to-do lists
and other priorities.
8:00am to 8:30am
Office workforce productivity has
increased by 84% over the last four
decades thanks to advancements in
digital technology.
Source: IBM Source: Engineering and Technology Magazine
63% 84%
%
Trying to focus on more than one thing
causes a 40% drop in productivity.
Source: HBR.com
Dedicate a specific window of time to
answering emails to reduce email-related
distractions during other parts of the day.
Voxa helps prioritize which emails you should
answer first, empowering you to work faster
and smarter. Voxa also synchs seamlessly
with Salesforce.com to automatically create
tasks and contacts.
(Voxa.com)
PRO TIP:
RECOMMENDED TECH:
Give your employees and
outside vendors a place to
work together and collaborate
more efficiently on projects.
Adopt collaboration tools to
shorten time to decision
Provide multiple options (e.g. technology tools
and processes) for team member collaboration
Provide opportunities for geographically
dispersed employees to collaborate
Identify communication bottlenecks
to improve communication and
workflow processes
PRO TIP:
RECOMMENDED TECH:
Manage your inbox.
8:30am to 9:30am
Collaborate with team members and stakeholders
on key projects and initiatives.
The following chart lists respondents who agree with each
statement regarding collaboration.
Source: Aberdeen Group
Lunch break with
colleagues.
9:30am to 12pm
Take a break and recharge. Walk away….
The off button. Disconnect to let your mind
(and eyes) take a much-needed break.
PRO TIP:
RECOMMENDED TECH:
12pm to 1pm
Focus on one of your major projects and get quality work done.
Wear headphones or your headset (even if
you’re not listening to anything or on a call).
It detracts colleagues from interrupting, so you
can focus on your work.
Use White Noise Apps to eliminate disturbing
background noise and stay focused.
PRO TIP:
RECOMMENDED TECH:
1pm to 2pm
Review analytics from key programs and campaigns, and communicate the results to key stakeholders.
2pm to 3pm
Afternoon team status and collaboration meeting.
Enable your employees with virtual meeting
technology to drive business decisions.
by PGi gives you the tools to
communicate and collaborate more
effectively, utilizing video to provide a more
personal connection. You can host meetings,
take notes, record sessions, chat and share
documents with your team.
PRO TIP:
RECOMMENDED TECH:
3pm to 4pm
Try to completely finish at least one task from your morning checklist.
Tackle items that you can finish quickly
first and then focus on advancing
more complicated projects.
Check out the Wunderlist app. Its
collaborative to-do lists and reminders
help you boost efficiency in both
your work and personal life.
(Wunderlist.com)
PRO TIP:
RECOMMENDED TECH:
4pm to 5pm
Technology has grown leaps and bounds over the last 10 years. Use these pro tips and tech tools to banish
time-sucking distractions, boost your productivity and focus on the activities that help drive your business forward.
Sources
IBM | Engineering and Technology Magazine | Voxa.com | News.com.au | CentralDesktop.com | Health Decide
Atlassian | bit.ly/FutureofBiz2014 | tableausoftware.com | Forbes | PGi.com/iMeet | Wunderlist.com | iDoneThis
Biggest Benefits of Big Data:
20%–25% of meeting time is considered
“wasted,” and executives spend 1/3 of their
work week in meetings. BUT more than 90%
of projects fail because of poor planning.
Source: Forbes
“Leveraging data-driven insights enables teams
to think and act more strategically and, when
executed and communicated properly, allows for
better understanding of business performance.”
~ Craig Kronenberger, Global Managing Director, Edelman
Source: bit.ly/FutureofBiz2014
40%
Don’t get interrupted:
80% of workplace interruptions are trivial.
Source: Atlassian
One “micro-break” (between 30 seconds and
5 minutes) improves mental acuity by 13%.
Source: Health Decide
41% of to-do items are never completed.
Source: iDoneThis
20%–25%
Drive Operational Efficiency
Maintain a Competitive Edge
Boost Productivity
Drive Innovation
Reaping the Rewards of Big Data, Wipro
50%
73%
46%
41%
Tableau Software is a great tool to quickly
and easily dive into analytics. The visual
dashboard helps you make sense of
all the numbers, and also integrates
with Salesforce.
(tableausoftware.com)
PRO TIP:
RECOMMENDED TECH:
Set aside time every week to really focus
on data and analytics. Come up with
1-3 quick insights to improve
your programs.
80%
13%
97
12
PER
HOUR
By 2018, individual inboxes will get about 97 emails
a day—roughly 12 emails every working hour.
Source: News.com.au
Take the time to mentally prepare yourself for
your day. Carve out specific chunks of time to:
Work on high-priority tasks
Attend meetings
Be creative
Respond to email
smart calendar gives you a smarter
way to manage all your calendars, see your
entire day’s agenda and join meetings with
one-click easy access while on the road or
working remotely.
PRO TIP:
RECOMMENDED TECH:
company co.
SECRET SAUCE
56%
52%
44%
36%
(Agenday.com)
Agenday
www.PGi.com
CentralDesktop enables
project managers to create,
assign and monitor projects
and tasks. The cloud-based
app can be used on-the-go or
at the office, so you and your
team are always collaborating
and driving toward your goals.
(CentralDesktop.com)
(PGi.com/iMeet)
iMeet
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