200.31 animal impound summary report

1. COUNTY OF ORANGE
HEALTH CARE AGENCY
REGULATORY HEALTH SERVICES
ANIMAL CARE SERVICES
Number: 200.31
SUBJECT: ANIMAL IMPOUNDS SUMMARY REPORT Page: 1
Date: 11/20/97
Approved: Jennifer Phillips, Director Revised: 11/28/06
I. PURPOSE
To establish and define the methodology used in preparing the annual Summary Report of
Animal Impounds and Disposition provided to each contract city at the close of the fiscal year.
II. POLICY
Orange County Animal Care Services (OCACS) shall provide each contract city with an annual
Summary Report with the number of animals impounded (alive and deceased) and the
disposition of the live animals. The Summary Report shall provide each city with the
percentage of each disposition to give an overview of any changes from previous years
regarding their animal impound services.
The Summary Report shall be compiled ten (10) days following the close of fiscal year, i.e.,
July 10th, or the following business day.
Note: Summary Reports for Buena Park and La Habra shall be combined.
III. SCOPE
Applicable to the Administrative Services staff responsible for completing all program
statistics.
IV. FORMS
Outcome Summary by Jurisdiction.
Intake Summary by Jurisdiction.
V. REFERENCES
Not applicable.
VI. DEFINITIONS
Not applicable.
VII. PROCEDURE

2. COUNTY OF ORANGE
HEALTH CARE AGENCY
REGULATORY HEALTH SERVICES
ANIMAL CARE SERVICES
Number: 200.31
SUBJECT: ANIMAL IMPOUNDS SUMMARY REPORT Page: 2
Date: 11/20/97
Approved: Jennifer Phillips, Director Revised: 11/28/06
A. Outcome Summary – By Jurisdiction:
1. Enter the desired fiscal year start and end dates.
2. Review the data for incomplete fields, i.e., Outcome Type is blank, but quantity
is shown.
3. Create a Crystal report to locate the records with the Outcome Date field
completed, but Outcome Type is blank. If unable to create this report, contact
HCA Information Technology (IT) services.
4. Determine the correct Outcomes and update the records.
5. Rerun the report.
6. Obtain Live Dogs Received Total by taking the total dogs impounded for each
city from the Outcome Summary and subtract the Delete Dup total and the
Disposal total. Live dispositions should equal this number.
7. Complete the number of dogs adopted on the Summary Report for each Contract
City with the adoption information from the Outcome Summary By Jurisdiction.
Note: Add SURG WAIT to the adoption total.
8. Continue to complete each Summary Report with the redemption (RTO)
information.
9. Enter the EUTH total to the left of the Summary Report. This number is needed
to balance the Released by Owner For Euthanasia and the Euthanized
(Unadoptable) number (see section B).
10. Total the number of dogs adopted, redeemed and euthanized and subtract from
the Live Dogs received to obtain the total of the remaining dispositions for dogs.
Enter this “catch-all” total in the Taken to Emergency Vet By ACO or Field
Returned to Owner column for dogs.
11. Repeat above steps for the Live Cats Received section of the Summary Report.
12. Continue to complete the information for Other Live Animals Received.
Note: The total for Euthanized animals is not broken down by Released and
Unadoptable.
13. Use the Disposal Total as the number of Dead Animals Impounded per City.
B. Intake/Outcome – By Jurisdiction:
1. Combine the Euth Outcome totals from EUTH REQ and OWNER SUR on the
Intake/Outcome Report to establish the Released By Owner For Euthanasia total
for dogs.
2. Subtract this total from the total euthanized number obtained from the Outcome
Summary Report as detailed in section A above. This number represents the
Euthanized Unadoptable total.

3. COUNTY OF ORANGE
HEALTH CARE AGENCY
REGULATORY HEALTH SERVICES
ANIMAL CARE SERVICES
Number: 200.31
SUBJECT: ANIMAL IMPOUNDS SUMMARY REPORT Page: 3
Date: 11/20/97
Approved: Jennifer Phillips, Director Revised: 11/28/06
3. Add disposition totals and balance to the total Live Dogs Received.
4. Continue with the Cat and Other sections of the report.
5. Enter the Total Live Dogs, Cats, Others Received for each Contract City.
6. Add Total Live and Total Dead Animals Impounded.
C. Final Totals:
1. Enter the Grand Total and verify that totals balance.
2. Enter percentage total for each item on the Summary Report.
3. Review each completed city report and compare to the previous year’s
Summary Report.
4. Investigate any significant variances in the totals from one year to the next and
document reasons for the change.
5. Notify Management of these changes.
6. Forward master copies of the Summary Reports to the Director’s Secretary with
copy to the Director and Program Manager.
7. File hard copies of the Summary Reports along with an electronic copy.