employment communication

1. EMPLOYMENT
COMMUNICATION

3. Employment Communication
Employment communication revolves around written communication
and conversation between the employer and the job-seekers.
The employer communicates with the job-seeker or prospective talents
about the vacancies, company culture, perks and benefits and security,
etc. Employers use creative means to attract and retain the best talents.
The prospective candidates communicate with the employer about their
interest and willingness to work with through different mediums.
Employment communication is the viable way or ways through which
the job-seeker persuades the employer to hire him/her by
demonstrating that his/her knowledge, expertise and skills satisfy the
job requirements in the best possible manner.

4. Curriculum Vitae
The phrase ‘curriculum vitae’, of Latin origin,
means ‘course of life’. It provides a detailed
account of the applicant covering every skill, all
the jobs and positions held, degrees,
professional affiliations he/she has acquired, in
proper sequence.
The CV is an in-depth and structured
information about professional experience and
qualification of a person. It is more elaborate
than a Resume.

5. Like Resume, a CV is a list of relevant information of a person seeking
employment. Considering the length of the subject-matter, the CV may
extend to three-four pages depending on the age, experience and
achievements of a person.
Components of a Good CV
As the CV acts as an identity card for an applicant’s entry into his/her
chosen job, it should have the following details.
Personal Details
Personal details contain address, email, phone number, marital status,
nationality, date and place of birth and also addition of social media
account if it is used in a professional way
Educational Qualifications
This contains the qualifications in a chronological order with authentic
data.
Work Experience
This includes specific applicable experience in relation to the job as
opposed to generalities.

6. Skill Summary
This includes a brief bulleted list of the relevant skills and
experience that the applicant possesses. Adding this section can
capture the attention of the recruiter who spends a few seconds to
read the CV. Here, computer skills should be prioritized.
Knowledge of Languages
This includes the applicant’s proficiency (both spoken and writing
abilities) in languages.
Interests and Other Activities
The interests and activities include hobbies, interests and other
relevant topics about the applicant pertinent to the context.

7. Do’s And Don’ts in Preparing CV or Resume
Contain your CV or Resume within a reasonable length.
CV should be true and factual.
On the first page, enough personal details should be
provided for potential employer to contact you easily.
Choose a format that highlights key skills, key
competencies, key achievements or key attributes.
Your employment background should begin with your
current job and work backwards.
List all relevant qualifications.
Do not include negative or irrelevant information.
Include details of training or skills development events
attended.
Use a very good quality paper.

8. Do not use a type size less than 11pt.
Do not be tempted to shrink the font or reduce the
Use good font face like Times New Roman or Arial
Don’t allow any spelling or grammatical error in any way
Use bulleted paragraphs. This will save space and make the
CV more effective.

9. JOB APPLICATION LETTER
• Also known as Covering letter, is sent attached with
the applicant’s Resume or CV.
• Represents the documents attached with the
application.
• Communicates to the prospective employer your
interest in & qualifications for a position within the
organization.

10. Components of a good Application Letter
Address & Salutation
 Should be addressed to individual rather than
organization.
 Correct spelling of the name and position title.
 Use a courtesy title (Mr. or Ms.).

11. OPENING
 Straightforward for solicited applications.
 State the reason for your letter. Identify the particular
position for which you are applying & indicate how you
learned about the opening.
 For unsolicited application letters, opening should be
short, interesting & reader-oriented.
 Avoid tired openings such as “this is to apply for”. . . Or
“please consider my application”.
 Don’t address the reader by the first name.

12. BODY
 Highlight strongest qualifications & show its
benefits to the employer.
 Provide specific, credible evidence to support
your statements.
 Avoid starting too many sentences with ‘I’.
Example:
 I am an effective supervisor.(wrong)
 Supervising a staff of five counter clerks taught
me… (correct)

13. CLOSING
 Close by asking for a personal interview.
 Indicate flexibility regarding scheduling & location.
 Provide your e-mail address & phone number.
 Maintain an air of formality throughout the letter.
 Use a standard complimentary closing such as
“sincerely”.
 Sign your name neatly.

14. PREPARING FOR A JOB INTERVIEW
(Candidate’s Preparation)
• Consider yourself as a product.
• Know about yourself (your personality).
• Research about the Organization.
• Research about the competing organization.
• Practicing interview questions.
• Questions to ask to the Interviewer.
• Dressing for success.

15. CONDUCTING YOURSELF DURING THE INTERVIEW
• Entering into the interview room.
• Wait for the interviewer’s reaction.
• Don’t talk what you have done.
• Talk about what you can do.
• Be confident.
• Maintain proper eye contact in a positive manner.

17. After the Interview

18. After…
• Think of the questions asked by interviewer for
future purposes.
• Revaluate your resume.
• Send thank-you note or e-mail to the interviewer .

19. IMPORTANCE OF THANK-YOU NOTE
• A survey of hiring managers -
15% - no
35% - yes, but less preference.
• The real purpose of thank-you note is to express genuine
appreciation for some courtesy extended to you.
• Thank-you note should be short.

20. EXAMPLE
Mr. ABC,
“Department name”
“Company name” Ltd.
Dear Sir:
I would like to thank you for the Job interview and the time we spent speaking about
the job position in your organization yesterday.
I hope this small interaction may later translate into a fruitful professional relationship.
Please find enclosed a list of references that you requested. I look forward to hearing
from you regarding your hiring decision.
[2 suggested sentences as u like]
I trust you recognized my interest in the “job title”.
I look forward to being part of the R&D team and am confident that I will be able to be
a highly efficient team player for making a positive contribution to the team’s goals.
Again, thank you for your time, consideration and for all your efforts to arrange the
interview. Yours sincerely,
“Your name”

21. Planning The Interview
(Interviewers Preparation)
State the Purpose: The interviewer must have a specific goal clearly in mind, so
that the structure of the interview and the actual questions can all be tailored
to suit that particular purpose.
Get Information about the Other Party: The interviewer finds it easier to
restrict himself to relevant questions if he is familiar with the details the
applicant has provided in his application form or résumé.
Decide the Structure : Interviews can be structured in different ways. In a
directive interview the interviewer takes almost complete charge of the flow of
conversation by asking specific questions designed to keep the respondent
focused on the type of information required. Such questions are called close-
ended questions, as they seek to elicit precise information on a specific issue.
When you want to not only obtain factual information but gauge the
underlying feelings of the respondent or draw out his opinions on different
issues, a non directive approach works better. This approach, with its open
ended questions.

23. Consider Possible Questions: Apart from deciding where your questions are
going to fall on the openness continuum, you can choose between factual
and opinion questions, primary and secondary questions and direct and
indirect questions.
Plan the Physical Setting : The physical setting in which the interview takes
place can have a great deal of influence on the results. A setting with the
minimum distractions is generally the best.
Anticipate Problems: This is an important aspect of preparation. Once you’ve
clarified your purpose, decided the format, put together your questions and
decided the setting, go over the entire plan once again, looking for
loopholes.