Austin's Virtual Assistant Presents: Finding a VA

1. A VIRTUAL ASSISTANT
GUIDE
Do you need one? And how they can help your
business grow.

2. YOU AND YOUR BUSINESS
Happy
Customers &
Keeping them
Happy
Collecting
Payment
Paying
bills/expenses
Keeping up
with inventory
or excellent
services
Running a
successful/
balanced
business

3. We all dreamt of running away to join the circus
someday, but we wanted to do it for fun…
Not Stress

4. You have a business and it’s
going great...except you are
getting tired of Juggling.
This is when you can take a
step back and take note on
what you are able to out-
source.

5. WHAT TO OUTSOURCE
 Data entry
 Online research
 Bookkeeping
 Customer service
 Shipping & Logistics

6.  Marketing
 Lead generation
 Lead database organization
 E-mail marketing
 Classifieds listing
 Yelp, Yahoo, Google, Social media listing

7.  Blogging
 Social media Networking
 Inbound/Outbound calls
 Transcribe audio or video dialogue

8.  Promotions
 Event Planning
 Scheduling
 Reservations & Appointments
 Anything that a savvy assistant can do

9. THE BENEFITS
There are some great benefits when hiring a VA:
 No over head. You can keep running your business out
of your guest room or garage.
 No need for new equipment ie. Computers, phones,
printers…
 No need to worry about unemployment taxes.
Virtual Assistants are contractors, they take care
of their own taxes.
 VAs bill only for actual time worked, or per
project/request.

10. It goes without saying that an assistant will help
your business grow.
•We bring invaluable work experience into your business
•We understand what it takes to run and operate a business
•We have to be organized in order to productively work
from home
•We take over tasks allowing you to focus on your core-
business function
•We are marketing geniuses, we think outside the box, if you
already have your campaign set-up we help you launch it and

11. You
Delegate to
Virtual
Assistant
Customer
Service
& Keeping
them Happy
Collect
Payment
Keep track
of
Inventory/S
ervices
Create new
products/
services to
sell-Grow
Business
Paying
bills/
expenses
Running a
successful
/ Balanced
business

12. THE EXPENSE
Virtual Assistant services range from $3/hour to
$30/hr
Why is this affordable to you?
(This chart represents the extreme cases, but you get the point)Cost
Comparison
Full Time
Employee
Virtual Assistant
Hourly Rate of Pay $20.00 $35.00
Fringe Benefits @ 35%
(Health/Dental/Life
Insurance, Retirement
Plans)
$7.00 None
Overhead Rate @ 50%
(Office Space, Equipment
& Office Supply expense,
UI Insurance, Worker's
Compensation, Overtime
Pay, Administration Costs)
$10.00 None
Total Effective Rate of Pay $37.00 $35.00
Hours Per Year 2080 480
TOTAL Annual Labor
Cost
$76,960.00 $16,800.00

13. Your employee's 8 hour day can be crunched
into 3-4 hours with a Virtual Assistant.
Remember, with a Virtual Assistant, you only
pay for the time on task by the minute! No
more paying for socializing, hour long
lunches or frequent trips to the
washroom.

14. DO YOU NEED A VIRTUAL ASSISTANT?
Do you…
…Have more than 10 voicemails waiting to be heard?
…Have e-mails from customers and leads waiting to
be read/replied?
…Need more than 24 hours in one day to finish your
tasks?
…Work through lunch?
…See your sales slipping due to lack of customer
service?
…See your business reach a plateau and can’t help it
grow?

15. TIPS BEFORE FINDING A VIRTUAL ASSISTANT
If you answered yes to at least 3 of those
questions, it may be a good idea to hire an
assistant to help you catch up.
Many virtual assistants are available to
work from your home office or your
location in their area.
Make a list of tasks you can outsource.
Make a budget, you can break it up per task or per
hour.
Sort your task list by priority.
Make some time to talk to several assistants and
review their references.

16. WHERE CAN I FIND A VIRTUAL ASSISTANT
There are several Virtual Assistants listed throughout the internet. The
best way is to do a Google Search or browse online classifieds
listings such as Craigslist, Oodle or EBay Classifieds.
Feel free to call Nancy with Austin’s Virtual Assistant to find
out about our rates and availability.
512-630-2581|nvaldez@austinsva.com|ww.AustinsVA.com