Come hear about best practices for developing advisory boards from several academy teams from Hartford, Connecticut. Topics include recruiting and retaining advisory board members, structuring and organizing an effective advisory board, securing and managing internships, and developing and implementing meaningful work-based learning inside and beyond the classroom. Presenter: Jose Ramirez, Hartford Public Schools

2. ADVISORY BOARDS
THAT MATTER
NAF the Hartford Way

3. Organizational Structure

4. Building and Maintaining an
Effective Advisory Board
Best Practices
AB Development Story Map
Envision Your AB 3-Years From Now
Richard Moriarty
Senior Executive Advisor
Hartford Culinary Arts Academy
Hartford, CT

5. Recruiting
• Plan
• Phone, email, in-person
• Look for a leader

6. The Maiden Voyage
• Rome wasn’t built in a day
• Getting-to-know-you
• Clear Expectations
• Monthly meetings

7. Maintenance
• Retention
• Friends of the Board
• Keeping members engaged
• Sustainability

8. Structuring and Organizing
an Effective Advisory Board
Michael M. Maziarz
Principal
Academy of Engineering and
Green Technology
Hartford, CT

9. • Identifying and recruiting frontline leadership
• The Role of the Chair
• The Role of the Principal
• The Role of the Director/Coordinator
NAF Advisory Board: Leadership

10. NAF Advisory Board: Structure and
Organization
• What is the purpose of your Advisory Board?
• Identifying Committees to meet the needs of your
school and your students
• Job Tickets/Action Plans
• Meeting Agendas
• Monitoring Progress

12. NAF Advisory Board: Setting Goals
• Off-site meetings
• Long term and short term goals
• Meeting the needs of your Board Members
• Sustainability
http://naf.org/files/AB_Manual_2009_update_9-30.pdf

13. Work-Based Learning in the Classroom
Deborah Blazys
Administrator of Nursing
HPHS Academy of Nursing and
Health Services
Hartford, CT

14. Build Career Awareness
• Utilize advisory board for guest speakers
– NAACP
• Executive skills/connection to academics
– CT AHEC (CT Area Health Education Council)
• Reproduction
• Pregnancy prevention
– Department of Public Health
• Diabetes Education
• HIV
– Hartford Hospital
• Nutritionist
• Ultrasound technician
• Accupuncturist/alternative therapies
• Organ donation
• Trauma

15. What does a Pig Lab have to do with an
advisory board/work based learning?
• All skills transfer
• Advisory board members work with classroom teachers
• Clean up: “sterilization”
• Job safety: equipment, chemicals, “hands”
• Lab reports: reading, writing, reporting
• Teamwork and collaboration with peers, board members

16. My organs look like what?
•Advisory board members
make it real
•Advisory board members
bring the career to life
•Advisory board members
bridge the gap
between school and career

17. Awareness events
• “lets not meet by accident”
– Tour of emergency department
– Tour of helipad
– Speakers from trauma, x-
ray, lab, EMS, nursing, respiratory
• Eastern CT State University
– Making good choices
– Identify “your” type of school
– Financing your education

18. Let’s not meet by accident
students participate

19. “From the Classroom to the Boardroom”
Creating meaningful work based learning
experiences beyond the classroom
Brandon Frame
Director of Business Partnerships
and Development
High School Inc.
Hartford, CT

20. High School, Inc. WBL Programs
• Executive Luncheon Series
• Global Business Excursion
• Leadership and Professional Development
• Internship Program
• Job Shadow Day
• School of Business Visits

21. Advisory Board
• Must state what it means to be on the board
• If you do not meet requirements you are moved off
the board
• Set a number of companies, colleges and community
agencies
• Create Sub-Committees with chairs
• Host LEADS Tours
• Annual Celebration

22. Managing and Securing Internships
We have an Advisory Board!
Now what?
Kimberly Bennett
Internship Coordinator
Pathways of Technology
Hartford, CT

23. Advisory Boards
They serve on the Board for a reason
Want to help school and students
 Recruit potential employers
 Network with friends, co-workers, neighbors, etc.
 LinkedIn Groups- Pathways IAB
 Create a “target” list for upcoming school year
Goal of Academy Staff Members:
EACH staff member should/must submit at least 1
name to me of a connection they have for me to
contact.

24. Use documents to
support your
Internship Program
Examples:
Advisory Board Brochure
Sponsorship Brochure
Internship Brochure
www.pathwaystotechnology.c
om

25. Start small and work your way up
 Tours of the school
 Invite employers to speak to classes
 Volunteer at a 9th grade Career Day
 Host a 10th grade Job Shadow student for the day
 Lunch n’ Learn
 Resume writing
 Mock Interviews
The key is………
Have potential employers meet as many students
as possible. The students sell the program!

26. Student Preparation
Junior Pre-Internship Questionnaire
 Academic strengths
 Personal strengths
 Career Interests/Goals
 Internship placement ideas
Junior Year Experience Course
 Resume writing
 Mock interviews
 Mock college application process

27. Employers want to see SOLID program in
place
Student Internship Guide
Internship Eligibility Requirements
Internship Agreement
Student Code of Conduct
Student Application
Teacher Recommendation Forms
Journal Entries
Final Reflection Paper
Supervisor Evaluation
Internship Presentation

28. During the Internship
• Maintain communication with the employer
AND student
• Schedule a site visit
• Communication is the key
to success!

29. Importance of a “Thank You”!
A “Thank You” goes a LONG way!
 After Career Day
 After Lunch N’ Learn
 After Job Shadow
 After field trips
 After the interview
 Upon completion of the internship
Encourage hand-written “Thank You” notes

30. After the Internship
• Post-internship reflection meetings
Send supervisor feedback
• Invite Employers to the Student Internship Presentations
• *** Employers need to hear the
VALUE and BENEFITS these
opportunities have***

31. The POWER of Employer Testimonials
“He has a lot of potential to be a great software
developer. I was impressed with how quickly he
absorbed and incorporated new ideas”-Tallan
“Your student was great to work with! We expected a lot
from him in a short amount of time, and he not only
completed the task but outperformed the expectations”-
Aetna
“Your student’s resumes and interviews were far better
than any college level and beyond ones I have seen!”
-American Eagle Federal Credit Union

32. Questions, Comments and
Observations