EMS

1. ITEMS/CATEGORY DESCRIPTION/
INCLUSION
SUPPLIER AMOUNT
Venue - Venue with aircon
- Table and chairs
- Stage
- Parking lot
- Security guard
- Back up generator
- 4 hours
Harvest Hotel
Brgy. Del pilar
Cabanatuan City
50,000

2. Caterer - Dinner buffet
- Linen, table napkins and skirting
- Catering needs (plates, glass,
spoon and fork, serving platters,
etc.)
- Waiters
- Beverages
- 1,000 per person
Harvest Hotel Food Catering
Brgy. Del pilar
Cabanatuan City
100,000
Photos and Videos - Photographer
- Videographer
- Photoshoot
- Photo booth
- Album
136 Studio
Cabanatuan City
09610109190
30,000

3. ITEMS/CATEGORY DESCRIPTION/ INCLUSION SUPPLIER AMOUNT

4. Sound systems and lights - Speaker with good sound quality
- Sounds operator
- Wireless microphone
- 4 hours
Sir M Pro Lights and Sounds
Brgy. Villa Cecilla, San Isidro
Nueva Ecija
30,000
Gown - 3 Gowns k 20ach
- Long gown
- Tea length dress
- Sheath
Keisha’s Gown Center
Brgy. Kapitan Pepe
Cabanatuan City
60,000
Hair and Make up - Hairstyle
- Airbrush and retouch
- Full make up of debutant
- Make-up of whole famiy 7
members
Hair and Make-up by Christian
Fernandez Artistry
Cabanatuan City
09365121039
20,000
Cake and Pastries - 4 tier cake
- 7 dozen Cupcakes
- Sweet pasties
Edna’s CakeLand
Brgy. Kapitan Pepe Cabanatuan City
50,000

5. Flower and Arrangement - Fresh flowers
- Candles
- Long stem red and blue roses,
table and stage coordination
Blooms Garden
Brgy. Aduas Centro Cabanatuan City
50,000
ITEMS/CATEGORY DESCRIPTION
INCLUSION
SUPPLIER AMOUNT
Host and Entertainer - Professional Host
- Event Singer
Carl Pascua
Mabini St, Cabanatuan City
10,000
Flowers and Arrangement - Fresh flowers
- Candles
Silent Blooms Flower Shop
Brgy. Aduas Centro Cabanatuan City
30,000

6. - Long stem red and blue roses, table
and stage coordination
Printed materials and souvenirs - Invitation Program
- Directional signage
- perfumes and customized tumbler
Kaizen Creation PH
Brgy. Bitas
Cabanatuan City
40,000
Professional Fee 60,000
Contingency Fund 60,000
December 10, 2019
Dear Ms. Mendoza,
Head of the HR
Greetings!

7. La Vita Events were informed regarding your upcoming conference event. This is a bright idea for you to gather all of your peers and
professionals to be at your event. You’re giving a great opportunity to everyone. We would like to take this opportunity to be part of your
conference event.
La Vita Events has four (4) years of experience in services, creating memorable and outstanding events for its client’s satisfaction. We offered
different event services such as birthdays, weddings, conferences just like this one, and many more. We guarantee you that we have the skills
and expertise to organize your event and make it enjoyable one.
It is my pleasure to be part of your events and we assure you that your decision matters the most, you will be able to take part in all decisions
and make your events as special as yours.
Sincerely,
coordinator
December 10, 2022
Lucio C. Tan, Sr.
Founder, Asia Brewery Inc.
Makati, Philippines
Dear Mr. Tan,

8. I am writing this letter to you for a purpose. I am telling to you that we are organizing an event on the transformation of Leadership. This will
consist of a plenary talk and association of all participants which will give the opportunity to them. Thus we you to sponsor our event. We really
need your sponsorship. In the program hoardings of your company will be put as you are sponsoring the event. We are doing this for a good
purpose and due to this, we need your active participation.
I hope you will consider this letter. Thank you.
Sincerely,
EVENT COORDINATOR 044-039-0782
Lavita.events@gmail.com

9. VENUE Crystal Waves Hotel and Resort and Events Center
Talavera, Nueva Ecija
EVENT NAME Conference
PURPOSE OF EVENT Providing leadership and opportunity to everyone. Make partnership and
what matters.

10. Date January 17, 2023
Time/Duration 8 AM to 4 PM
Number of Attendees 500 pax
Category of Attendees Some of the employees of wheeltek Motor sales Corporatio
Guest Speaker • Lloyd Luna
Filipino motivational speaker and leadership coach in the Ph
• Toni Miranda
Global leadership development motivational speaker and co
Host Carl Pascua
Professional Host
Ushers and Usherettes Staff of La Vita Events and Crystal Waves

11. Security and Parking spaces Atleast 3-5 securities inside the place and in the entrance an
the venue.
Registration fee Free
Budget P 600,000
ITEMS/CATEGORY DESCRIPTION/
INCLUSION
SUPPLIER AMOUNT

12. Venue - Venue with aircon
(P 55k venue rental)
- 20 round tables, 2 long Tables and
500 chairs
- Parking lot
- Security guard
- Back up generator
- 9 hours
Crystal Waves Hotel & Resort and Events
Center
Talavera, Nueva Ecija
125,000
Food and Beverage Packed meals D (P205)
- Sweet and Sour pork
- Pancit canton
- Plain rice
- drinks
Erlinda’s by Crystal Waves
Talavera, Nueva Ecija
500 pax
= P102,500
Photos and Videos - Photographer
- Videographer
136 Studio
Cabanatuan City
09610109190
P 30,000

13. Sound system and lights - Speaker with good quality sound
- Sound operator
- Wireless microphones
- Lights
- 9 hours
Sir M Pro Lights and sounds
Brgry. Villa Cecillia
San Isidro, Nueva Ecija
P 30,000
Stage set up - Arrangement of stage Instinct Event Decorator and Stage Set -Up P 20,000
Guest Speaker - Giving a Morning Speech
- Honorarium 50k each
• Lloyd Luna
• Toni Miranda
P100 , 000
Host and Speaker - Host for the conference and games in
the afternoon
Carl Pascua
Professional Event host, Singer and
Entertainer
Cabanatuan City, Nueva Ecija
P 10,000

14. Ushers and Usherettes - Staffs of LV events
- Staffs of Crystal Waves
La vita Events
Crystal waves
P 5,000
Gifts and Certificates - Gift Token for Guest speakers
- Certificates
P 10,000
Medical kits and Certificates - Medical kits
- Certificates
- 500 sets
Payawal printing shop P 27,500
Professional Fee P 60,000
Contingency Fund P 60,000
Total P 600,000

15. TIME FLOW ALLOTED TIME IN CHARG
8 AM – 8:30 AM - Arrival of attendees and Guest Speaker
- Registration
30 minutes Ushers an
8:30 – 8:40 AM - Welcoming the VIP and guest
- Opening Remarks
10 minutes Host
8: 40 – 9 AM Introduce the 1st
guest speaker
Plenary talk
20 minutes Host
Toni Miran
9 AM – 10 AM - First guest speaker discussion about
leadership
1 hour Guest Spe
( Toni Mira
10 AM – 10: 10 AM - For entertaining and singing of a Host 10 minutes Host and S
10: 10 – 10 : 40 AM Games 40 minutes Host
Ushers an

16. TIME FLOW ALLOTED TIME IN CHARGE
11 AM – 12 PM - Acknowledgment for the sponsor
- Leadership talks and business talks
1 hour Host and Guest speaker
12 PM - 1PM - Lunch break 1 hour Food caterer and staff
1PM – 1: 20 PM - Catching up and Pep talk
- Introducing of Second Guest speaker
20 minutes Host
1:20 – 2:10 PM Plenary talk 1 hour Lloyd Luna
2: 20 – 2: 30 PM Awarding of Certificates to the Guest Speakers
and Giving Tokens
- Picture taking
10 minutes Host
Ushers and usherettes
2: 30 – 3 PM Giving certificates to the 500 Attendees 30 minutes Host
Ushers and usherettes

17. 3 PM – 3:30 PM Association of all Attendees and Guest 30 minutes
3:30 PM – 4 PM Closing remarks
Departure of all attendees and Guests
30 minutes Host

18. POSSIBLE RISK POSSIBLE SOLUTION
Presence of pick pockets There’s a marshals in every corner and presence of working CCTV in
the venue
Medical Emergency There’s an standby by medic in charge to took care of the ncidents
Lack of parking space There’s a provided parking lot for all the attendees
Fortuitous events Staff preparedness and alertness in every situation

19. Safety and transportation There’s a provided transportation bus for the attendees
Company profile
 Events was established last March 26, 2016 by its founder name . It is located at location organizes different events such as variety
shows, birthdays, anniversaries, weddings, debut, etc.
 Mission:
 To be the country’s one of the leading Event organizer that delivers high quality, value-driven services while focusing on the uniqueness
and peculiarities of our clients project.
 Vision:
 To ensure client satisfaction and loyalty as we deliver personal and unique experiences that are beyond expectation and create long
term loyal relationship by consistently providing outstanding service.
 Trusted Events Planning Services Provider
Best Choice Awards 2019
 Premier Quality Event Planning Specialist
6TH Elite Business and Leadership Awards 2019
 Premier Quality Event Planning Specialist
6TH Elite Business and Leadership Awards 2019
 Top Choice Quality Events & Wedding Planning Specialist
Philippine Top Choice Awards For Excellence and Outstanding Achievers 2019

20.  Best Quality Event Planning Services Provider (Davao)
Q Asia’s National Product Quality Excellence Awards 2018
October 26, 2022
Ms. Roselle Suldao
( Brgy. Aduas Secretary)
Brgy. Aduas, Cabanatuan City, Nueva Ecija
Dear Ms. Suldao and Brgy. Chairman’s,
Greetings! I wish an advance happy fiesta to barangay Aduas Norte, Aduas Sur and Aduas Centro. We hope, may your celebration of Fiesta be
filled with sunshine, smiles and laughter.
Thank you for contacting La Vita Events to organize your barangay’s Variety show on the upcoming fiesta. La Vita Events has been in the
industry for 7 years yet we have organized different events already such as weddings, debuts, seminars, birthdays, , premier shows and variety’s
in different places in the Philippines.
Our team is very much excited to be part of your Barangay’s fiesta Variety Show themed “RUNNING MAN IN ADUAS”. La Vita Events will surely
give you the most unforgettable moments with your ka-barangay’s. Attached here with is the INITIAL DRAFT of the event. Feel free to input your
suggestions and requests.
Again, Advance Happy Fiesta to Barangay Aduas Norte, Aduas Sur and Aduas Centro. Thank you!
coordinator

21. Oct 26, 2022
Smart Telecom Company
Avon
Personal Collection
Dear Sponsors,
Our annual event, Fiesta will take place on December 19,2022 at NEHS Oval. Our theme this year is RUNNING MAN ADUAS, and we’re looking to
raise fund for our raffles and other needs.
We can’t meet our goal without the help of people/companies like you/yours.
That’s why I’m writing to you. Would you consider making a donation of 20,000 pesos to help sponsor our event? By giving to Running Man
Aduas, you’ll be able to help us to accomplish our goal to bring joy and raffles to our ka-barangay this Fiesta.
In appreciation of your anticipated donation, we are going to acknowledge your donation with a big heart.
We hope that we can count on your help to make this year’s event one of our best yet!
Please include your donation in the self-addressed and stamped envelope included in this letter or come by our offices at Brgy. Aduas Norte,
Cabanatuan City to make a contribution.
Thank you in advance for your sponsorship! We hope to see you at Running Man Aduas
Sincerely,
Chairman’s of Aduas

22. October 26, 2002
Rowena Bautista
Principal
Sub: Permission Request to Use a Venue
Dear Ma’am or Sir,
I am writing this letter to request you for the use of your School oval for variety show of Aduas on December 19, 2022 for 3 and a half hours. It is
stated that plan on hosting a variety show at your school oval.
What we actually do is that we organize a variety show that will use a whole Oval area and Grandstand.
Moreover, I assure you as the head of my production team that no vulgarity, misuse of the venue or any other thing will happen that shall prove
harmful to you. If anything unfortunate tends to happen I am ready to pay the fine.
I hope that you will permit us to use your venue for the day and happily participate in the event as this event is not just for us, it’s for the music
industry of our country.
Thanking you and best regards,
Chairman’s of Aduas

23. Venue Nueva Ecija High School Oval
Sound System, lights and stage RDE Lights and Sounds
Game equipment's others Strong media Corp
Foods and Drinks for participants Dina’s Catering

24. Photographer and Videographer Strong media Corp
Prize Suzuki Philippines
Venue NEUST Sumacab Campus

25. Sound System, lights and stage Triple E Lights and Sounds
Game equipment's others JCE Inflatables and Party Needs
Foods and Drinks for participants Shaun’s Catering
Photographer and Videographer Nice Print Photos
Prize Yamaha

26. TIME FLOW ALLOTED TIME IN CHARGE
5:00 – 5:30 PM Registration and
Arrival of Audience
30 minutes Event coordinator an
5:30 – 6:00 PM Opening Ceremony
- Speech or mayor and barangay
chairman’s
30 minutes Host Luis Manzano
6: 15 – 6: 30PM Participants Entrance and Introduction and
Interviews
15 minutes Host
6:30 – 6: 45 PM Start of First Game 15 minutes Host and Production
coordinator
6: 45 – 7:00 PM Entertainment of Comedians and Raffle 15 minutes

27. 7:00 – 7: 20 PM Second Game 20 minutes Host and Production
coordinator
7: 20 – 7:30 PM Interview for the remaining participants 10 minutes Host and Production
TIME FLOW ALLOTED TIME IN CHARGE
7:30 – 7:45 PM Acknowledgement message for the
sponsors
15 minutes Barangay Chairman’s
7: 45 – 8: 00 PM Raffle 15 minutes Host

28. 8: 00 – 8: 20 PM Final Round 20 minutes Host and Production Team
8:20 – 8:40 PM Announcing of Winner and Interview 20 minutes Host
9:00 – 9:20 PM Awarding and Closing ceremony 20 minutes Host
Event Venue Rental fee 50,000
Sounds system, lights and stage rental fee 40,000
Game equipment package 240,000
Registration fee 0

29. Raffle sponsor 0
Photographer and videographer 20,000
Host and guest entertainer 200,000
Food and drinks
Dina’s catering sponsored 10,000
20,000
Prize Nmax = 150,000
2nd
prize motor = 60,000
3rd
prize cash = 20,000
Professional fee 100,000
Contingency fund 100,000
Total 1,000,000
Possible Risk Possible Solution
Available Parking Spaces Coordinate with nearby parking lot

30. Medical Emergencies Provide standby medics and ambulance
Presence of Pickpockets provide security guards for safety
Aggressive Behavior provide security guards for safety
Unpredictable weather provide tents for open areas
Over crowds Provide extra space and tents